ARC Flash/Coordination Study

The New York State Department of Corrections and Community Supervision (DOCCS) is seeking an electrical contractor to conduct a comprehensive Arc Flash Hazard Study and Coordination Study for Auburn Correctional Facility in Cayuga County, New York. The study must comply with the 2018 NFPA 70E and IEEE Standard 1584, and shall include short-circuit analysis, protective device coordination study, and infrared thermography on all electrical distribution equipment rated 125 kVA and below. The contractor must identify arc flash hazards at major electrical equipment including switchgear, switchboards, panelboards, motor control centers, power distribution centers, uninterruptible power supplies, automatic transfer switches, and transformers throughout the facility's extensive infrastructure spanning multiple buildings and floors. Deliverables include arc flash hazardous warning labels for all calculation locations, a Microsoft Access Power System Equipment Database containing nameplate data and study results, three copies of the final report, CAD files, and one-line diagrams prepared exclusively using SKM PowerTools software. The contractor must employ a New York-licensed Registered Professional Electrical Engineer with a minimum of ten years of experience in power system studies. A mandatory site visit is scheduled for April 22, 2026, at 9:00 a.m., with pre-registration required by April 17, 2026. Bidder questions must be submitted by April 27, 2026, with bids due May 1, 2026, at 1:00 p.m. Award shall be made to the lowest responsive and responsible bidder based on Grand Total pricing. The contract term is one year with potential adjustments of up to two months at the State's discretion.

The procurement includes targeted participation goals for disadvantaged enterprises: 15 percent for Service-Disabled Veteran-Owned Businesses (SDVOB), 15 percent for Minority-Owned Business Enterprises (MBE), and 15 percent for Women-Owned Business Enterprises (WBE), with a combined MWBE goal of 30 percent. Contractors must submit MWBE Utilization Plans demonstrating good faith efforts to solicit certified minority and women-owned subcontractors and must comply with all Equal Employment Opportunity requirements, including submission of EEO policy statements within 72 hours of award and completion of quarterly workforce utilization reports. No incumbent contractor has been identified, and no identical or substantially similar contracts have been awarded within the past five years. Pricing must be submitted as a Base Bid inclusive of all labor, materials, travel, insurance, and ancillary costs, plus hourly rates for time-and-materials work estimated at 100 hours and $2,000 in materials. The contractor must comply with New York State prevailing wage requirements and submit proof of workers' compensation and disability benefits insurance coverage prior to contract execution. No specific budget range or award value is stated in the procurement documents; pricing will be evaluated on a competitive, lowest-bid basis.