ARC fire hydrant parts

The City of Richardson, Texas is requesting bids on fire hydrant parts under an annual requirements contract with bids due September 2, 2026. The estimated annual contract value is $150,000. A pre-bid conference is scheduled for August 13, 2026 at 10:00 a.m. Central Time via Zoom, with written clarification requests due August 19, 2026.

The scope comprises OEM fire hydrant components finished in silver: hose connections with 2-inch inside diameter NST thread, pumper nozzles with 4-inch inside diameter, and operating nuts in 1-inch pentagon configuration. All parts must match the City's existing hydrant specifications. Bidders must stock all awarded items and quote percentage discounts off manufacturer prices for unlisted brands.

The initial contract term is twelve months from award, with the City holding an option to extend for four additional one-year periods under identical terms. Either party may terminate with sixty days written notice. All unit prices must be inclusive of shipping, F.O.B. destination to City-designated locations. Prices remain firm during the initial twelve-month period; adjustments during renewal periods are permitted based on the Consumer Price Index for all Urban Consumers (CPI-U).

Bidders must provide a minimum of five references from customers within the past three years demonstrating comparable experience. M/WBE certifications are informational only and will not affect award decisions. Bidders with ten or more full-time employees on contracts valued at $100,000 or more must certify compliance with federal debarment, non-boycott (Israel and energy companies), and non-discrimination provisions. Commercial General Liability insurance minimum limits are $1,000,000 combined single limit and $2,000,000 aggregate; Workers' Compensation must meet state statutory requirements; and Excess Liability must provide $2,000,000 in limits.

Sealed bids are due September 2, 2026 at 2:00 p.m. Central Time via Bonfire or hand-delivery to 2360 Campbell Creek Boulevard, Suite 525, Richardson, Texas 75082.