Arboretum Rare Books Library HVAC Replacement

The University of Minnesota Board of Regents is requesting proposals for construction services to replace and upgrade HVAC infrastructure in the Leon C. Snyder Building at the University of Minnesota Landscape Arboretum in Chaska, Minnesota, with proposals due November 5, 2026 at 2:00 p.m., and a mandatory pre-proposal meeting on October 22, 2026 at 9:30 a.m.

Respondents must meet pass/fail requirements including completion of the RFP cover page and declaration, responsible contractor verification of compliance per Minnesota Statutes Section 16C.285, and a minimum safety score of 5.0. Prevailing wage rate requirements apply.

The scope encompasses structural, architectural, mechanical, and electrical modifications across the basement, first level, and second level of the Leon C. Snyder Building to serve the Andersen Horticulture Library and Rare Books Library (Room 144). The base bid includes structural modifications with non-destructive field verification, mechanical and controls installation, electrical work, architectural trades, and temporary removal and reinstallation of library shelving. Respondents must provide separate itemized pricing for three alternates: carpet removal and LVT flooring installation, interior repainting, and exterior louver replacement.

The total construction budget is $575,000 in current dollars with no escalation, awarded as a fixed lump sum contract. Substantial completion is required by February 26, 2027. The University anticipates identifying a selected respondent by November 20, 2026, with authorization to proceed anticipated for November 25, 2026.

Evaluation is weighted as follows: respondent team qualifications (30 points), project approach and work plan (30 points), project schedule (15 points), project cost (20 points), and safety (5 points). The contract will incorporate the University's Construction Agreement OGC-SC900 with AIA A201-2017 General Conditions as modified by the University. Respondents are responsible for securing all project permits and must comply with University of Minnesota Building Standards. Questions are due October 28, 2026 at noon.