Aqueous Parts Washer for FMS #1 and FMS #2

The State of Maine Department of Defense, Veterans and Emergency Management, Military Bureau is issuing a Request for Quotation (RFQ 15A260430-0281) for the procurement and installation of two Cuda 2840 Front-Load aqueous parts washers with associated supplies and services. The solicitation requires delivery and installation of one unit at FMS #1 in Saco and one unit at FMS #2 in Auburn, with each unit accompanied by 80 pounds of non-hazardous, biodegradable cleaning detergent. Installation must be completed within one week of delivery during normal business hours (7:30 a.m. to 4:00 p.m., Monday through Friday), with the deadline for completion set for July 17, 2026. Bidders must submit responses through the State of Maine's Advantage Vendor Self Service (VSS) electronic procurement system no later than 4:00 p.m. EST on June 1, 2026, and must include a completed bid cover page, cost response sheet, product data sheets, warranty information, and a Letter of Supply confirming authorization to sell Cuda products. The awarded contractor must provide a one-year warranty on parts and one-year warranty on labor for all non-wear items, respond to all communications within one business day, meet with facility points of contact at least two weeks prior to delivery, and conduct post-installation follow-up visits at no additional cost. All pricing must be submitted on a Fixed-Price basis with FOB Destination shipping terms, meaning bidders must include all shipping, installation, site preparation, property protection, and delivery logistics costs in their itemized quotations, and quotations must remain firm for 180 days from bid opening and valid for 120 days to allow for National Guard Bureau approval.

There are no set-aside provisions applicable to this procurement, and the State is exempt from federal, state, and local taxes. No incumbent vendors or current contractors are identified in the solicitation documents. The State reserves the right to make single or multiple awards based on best value considerations and may factor delivery timeframe into the award decision. Specific budget ranges or award values are not listed in the solicitation materials; however, potential bidders can reference the parts washer spreadsheet provided to understand the detailed technical specifications and component requirements for accurate cost estimation. Organizations interested in bidding must be authorized Cuda product distributors or resellers capable of providing the specified equipment, detergent, comprehensive installation services, and warranty support for both FMS locations.