Aquatics Staff Uniforms

The City of Pasadena Parks, Recreation, & Community Services Department (PRCS) is conducting an informal selection procurement for Aquatics Staff Uniforms for their summer program. The contract seeks to purchase lifeguard products including specific uniform items such as navy blue rash guards, white guard tank tops, women's navy blue swimsuits, men's and women's navy blue boardshorts, Fox 40 whistles, and lanyards. Each uniform item requires specific logo embroidery, with the "Pasadena Lifeguard" logo to be printed in white thread on a navy background, sized 3"W x 3"H. The procurement will be awarded to the lowest responsive and responsible bidder, with bids due electronically by 4:00 pm on March 21, 2023. Potential vendors must submit complete electronic proposals through the City's eProcurement Portal and may be required to provide additional documentation including a W-9, vendor questionnaire, business license, and insurance documentation. Bidders are required to demonstrate relevant experience by completing a Relevant Experience Form detailing five previous projects of similar scope. Questions regarding the procurement will be accepted until March 15, 2023, and the contract duration is set from April 3, 2023, to June 30, 2023.

The procurement appears to have several local preference and compliance requirements, including provisions for recruiting Pasadena residents for new positions and adherence to the Pasadena Living Wage Ordinance for contracts over $25,000. Vendors must comply with various municipal codes and regulations, including equal employment opportunity provisions, non-collusion declarations, and stormwater management requirements. The city encourages participation from diverse vendors and has included optional Vendor Questionnaire forms (AA-1, AA-2, AA-3) that capture information about workforce demographics and equal opportunity employment practices. While a specific budget range is not explicitly stated, the procurement anticipates purchasing 30-45 units per uniform item type. Pricing must remain valid from March 2023 to June 2023, and any undisputed payments will be processed within 60 days of invoice submission. Vendors must also complete a Unique Entity Identifier (UEI) form from SAM.gov, with a warning that failure to submit this identifier may result in the bid being deemed non-responsive.