Approved Caterer Pool at the Mayborn Center (Continuously Open)

The City of Temple is establishing a continuously open approved catering vendor pool for the Frank W. Mayborn Civic & Convention Center with submissions accepted at any time through September 30, 2027, and potential one-year extensions at the City's discretion.

Qualified catering firms must execute a Catering Agreement and maintain Commercial General Liability insurance of $1 million per occurrence / $2 million aggregate, Workers' Compensation at statutory limits, and Automobile Liability of $500,000 minimum. Applicants must hold current health inspection certifications, demonstrate good financial standing, and show experience catering events of 50 to 500+ guests with diverse menu options and dietary accommodations.

Caterers will provide food and non-alcoholic beverage services for corporate meetings and conferences, weddings and social gatherings, community events, and banquets. Services include menu planning and customization, food preparation and presentation, staffing for service and cleanup, and compliance with health and safety regulations.

Selected caterers must remit a venue fee of 10 percent of gross catering invoice totals to the Mayborn Center within 30 days of each event. Late fees of $25 per day apply to overdue payments. Failure to pay venue fees results in immediate suspension, removal from the approved pool, and ineligibility for future events. The City reserves the right to limit or adjust the number of caterers in the pool and to remove caterers for non-compliance with policies, health violations, non-payment, or operational failures. The City bears no financial responsibility for refunds or damages resulting from a caterer's removal from the pool.

Interested firms should submit applications via email to the Purchasing Department at purchasing@templetx.gov. No specific response deadlines or site visits are required.