Approved Caterer Pool at the Mayborn Center (Continuously Open)

The City of Temple, Texas, is establishing a continuously open Approved Caterer Pool to provide food and non-alcoholic beverage catering services for events at the Frank W. Mayborn Civic & Convention Center in Bell County. The procurement seeks qualified catering firms capable of servicing corporate meetings and conferences, weddings and social gatherings, community events, and banquets. Required services include menu planning and customization, food preparation and presentation, staffing for service and cleanup, and compliance with health and safety regulations. Qualified applicants must submit company profiles, detailed summaries of at least five recent catered events, three professional references, evidence of familiarity with the Mayborn Center, sample menus with pricing structures, value-added services information, and copies of relevant licenses, permits, and insurance certificates. The Approved Caterer Pool term extends through September 30, 2027, with the City reserving the right to extend for one-year periods at its discretion prior to each annual renewal period. Submissions are accepted continuously throughout the open term with no specified deadline, and responses should be directed to the City's Purchasing Department at purchasing@templetx.gov.

Approved caterers must maintain current health department permits, food handler certifications, and comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation with Employer's Liability coverage, and Automobile Liability of minimum $500,000. Caterers must remit a venue fee of ten percent (10%) of the gross catering invoice total within thirty calendar days of each event, with late fees of $25 per day assessed beginning on day 31, and final invoices must be submitted within five business days following each event. All caterers must execute a Catering Agreement with the City and comply with the Mayborn Center Catering Policies Manual. Non-payment of venue fees, health violations, operating without required permits or insurance, and fraud result in immediate removal from the Approved Caterer Pool, and caterers removed for non-payment must refund all deposits and prepaid amounts to affected clients while assuming full financial responsibility for contractual losses. No specific award value or budget range is listed in the procurement documentation, and no set-aside designations for disadvantaged enterprises are identified in the solicitation materials.