Application rate sensors and hardware

The Kentucky Transportation Cabinet (KYTC) Division of Purchases is issuing a Request for Bid (RFB) for application rate sensors and mounting hardware used in salt spreader operations. The procurement seeks 300 units of Dickey-John Application Rate Sensors (P/N 46436-0171S1) with 15-foot cables and 300 units of Application Rate Mounting Hardware (P/N 11004-0179) with 1-inch couplers, which are components for the ISC200 Dickey-John Spreader control system designed to determine rotational speed of spreader auger or conveyor shafts. All equipment must be new and in current-model-year condition, with defective items subject to rejection and vendor-funded replacement. Bids will be evaluated on a 100-point scale, with 95 points allocated to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points). Vendors must specify a concrete delivery timeframe in calendar days after receipt of a delivery order, with vague terms such as "as required" or "as soon as possible" potentially resulting in non-responsive bids. The bid closing date is February 21, 2025, at 1:30 p.m. Eastern Time, with written questions due by February 13, 2025, at 4:00 p.m. and Commonwealth responses provided by February 14, 2025, at 4:00 p.m. The tentative award date is February 28, 2025, and responses must be submitted electronically through the Kentucky Vendor Self Service eProcurement system at https://vss.ky.gov. The initial contract period begins upon award and expires February 28, 2026, with four optional one-year renewal periods available.

Kentucky resident bidders and qualified bidders—including Kentucky Correctional Industries and nonprofit organizations serving individuals with disabilities—are eligible for preference points of 15-20 percent pursuant to KRS 45A.490-494 and 200 KAR 5:410. All bidders must be registered in the Commonwealth eProcurement System prior to submission, with registration requiring 24-48 hours for processing. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors responsible for all freight charges to KYTC Division of Equipment-Warehouse 1 at 1239 Wilkinson Boulevard, Frankfort, Kentucky. Price increases are prohibited during the first 12 months of the contract; thereafter, any increases require 30 days' written notice and proof of industry-wide justification, while price decreases must be reflected immediately. A 1 percent per day penalty is assessed for late deliveries unless delays result from factors outside the vendor's control, including Commonwealth actions, third parties, civil authority, natural disasters, pandemics, or terrorism. The solicitation document notes that listed quantities are estimates only and do not guarantee purchase volumes; no shipments are authorized without an official delivery order. No specific budget range or award value is disclosed in the RFB documents.