Applicant Tracking System (ATS) Replacement

The University of Colorado has issued a Request for Proposals (RFP) for an Applicant Tracking System (ATS) Replacement to support hiring processes across all four campuses. The procurement seeks a turnkey, off-the-shelf cloud-based system that can handle comprehensive recruiting functions, including job description creation, candidate management, workflows, and onboarding. Proposers must have a minimum of three years of experience implementing similar systems in higher education or comparable organizations, and must provide a single-supplier solution for development, implementation, and support. The evaluation criteria will focus on software features, technical capabilities, document management, project timeline, support and training offerings, proposer qualifications, and overall cost. Written questions are due by August 14, 2025, at 2:00 PM, with final proposals due September 4, 2025, at 2:00 PM. The anticipated contract start date is May 26, 2026, with an initial three-year term and options for two additional one-year renewals, creating a potential maximum five-year contract period. Proposers must complete a comprehensive Systems Requirements Gathering Document and provide detailed pricing information as part of their technical proposal.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The system must integrate with existing Oracle PeopleSoft HCM 9.2 and support over 100 licensed users with unlimited non-licensed users. Technical requirements include compliance with Colorado Senate Bill 24-205 on AI regulations, Web Content Accessibility Guidelines, and various employment law standards. Insurance requirements are substantial, including $2 million in Commercial General Liability, $1 million in Automobile Liability, Workers' Compensation, $5 million in Technology Errors and Omissions, and $1 million in Crime Coverage. While a specific budget range is not disclosed, the comprehensive nature of the requirements and the multi-campus implementation suggest a significant investment. The university reserves standard procurement rights, including the ability to reject proposals, conduct interviews with shortlisted proposers, and request best and final offers. Vendors must be prepared to provide a configurable solution that can accommodate diverse recruiting needs across different campuses and employee types.