Appliance Maintenance for Fire Stations

The City of Detroit Office of Contracting and Procurement, on behalf of the Detroit Fire Department, is soliciting proposals for comprehensive appliance maintenance services across 40 City of Detroit facilities including 38 fire stations, one training academy, and one logistics/marine operations facility for a three-year contract term with two optional one-year renewals. The procured services encompass scheduled preventive maintenance on large appliances (stoves, ovens, refrigerators, freezers, and dishwashers) conducted every six months, as well as corrective maintenance on an as-needed basis, with required response times of 24 hours for emergency/mission-critical issues and 72 hours for routine service calls. Respondents must demonstrate a minimum of five years of experience providing similar services for projects of comparable scope and size and must submit detailed proposals addressing technical compliance, reference and experience with municipal or public safety entities, staffing and equipment capacity, service plans and warranty offerings, and pricing. Proposals will be evaluated on a 100-point scale consisting of technical compliance (30 points), municipal/public safety experience (10 points), capacity including staffing and equipment (20 points), service plans and warranty offerings (20 points), and pricing (20 points), with potential additional Detroit Equalization Credits of up to 10 points for qualifying certified businesses. A mandatory pre-proposal conference is scheduled for March 26, 2026 at 2:00 PM EST via Microsoft Teams, with written questions due by 4:00 PM EST on the same date; proposals must be submitted electronically through the EUNA Bonfire Supplier Portal by April 17, 2026 at 4:00 PM EST.

The City of Detroit has established equalization credit opportunities for certified vendors including Detroit-Based Businesses, Detroit Resident Businesses, Detroit Headquartered entities, Detroit-Based Small Businesses, Detroit-Based Micro Businesses, Construction Workforce Investment Businesses, Joint Ventures, and Mentor Ventures, with credits ranging from 1 percent to 5 percent depending on certification type and an additional equalization threshold allowing awards up to 12 percent above the lowest responsible bid or $100,000 whichever is less. Interested organizations must contact the Civil Rights, Inclusion & Opportunity Department at 313.224.4950 or CivilrightsCert@detroitmi.gov to obtain necessary business certification prior to bid submission. Successful respondents must comply with comprehensive contractual requirements including submission of notarized consolidated affidavits, evidence of Detroit Treasury Clearance approval, System of Awards Management (SAM) registration for federally funded projects, three years of financial statements, and certificates of insurance meeting specified minimum coverage limits (Workers' Compensation, Commercial General Liability of $1,000,000 minimum, Automobile Liability of $1,000,000, and Errors and Omission Cyber Liability of $1,000,000 per claim/$5,000,000 aggregate). Contractors must also provide ISO 27001 certification or SOC 2 Type 2 Reports annually, execute a Covenant of Equal Opportunity binding all subcontractors to non-discrimination requirements, and submit statements of political contributions and expenditures as required by Detroit City Code. No specific budget or award value range is disclosed in the RFP documentation, with payment to be made on a NET 30 basis in accordance with the City of Detroit Prompt Payment Ordinance following proper invoice submission and work authorization.