APC Cooling Units

The Maryland State Highway Administration is conducting a procurement for APC Cooling Units through a Purchase Order Request for Proposals (PORFP) numbered BPM051083/J02P5600018, specifically targeting the Office of Information Technology's need for maintenance of in-line cooling units for its main server room. The procurement is a Small Business Reserve (SBR) contract seeking to acquire and maintain four cooling units with specific serial numbers, including InRow RD cooling units operating at 208-230V, 60Hz. The primary objective is to secure a one-year 4-hour response upgrade service contract and a one-year Advantage Ultra Service Plan for an In Row ACRD Half Rack 10kw system to prevent potential server room heating issues. Proposals are due on May 22, 2025, at 2:00 pm EDT and must be submitted through the eMaryland Marketplace Advantage (eMMA) e-procurement system. Bidders are required to be current Master Contractors under the Hardware and Associated Equipment and Services 2012 contract (060B2490022) and must provide documentation including a screenshot of the Manufacturer's Suggested Retail Price (MSRP) and potentially a Letter of Authorization from the manufacturer.

The procurement is specifically designated as a Small Business Reserve (SBR) contract, which restricts participation to certified small business vendors. Potential bidders must be authorized resellers for APC and must purchase new and unused equipment with estimated shipping dates. The contract covers multiple functional areas including microcomputers, printers, network communication equipment, installation services, manufacturer's extended warranty, and security equipment. Invoicing will follow specific state guidelines, with one-time pricing items to be billed within 30 days of acceptance and annual pricing items billed annually starting within 30 days of contract initiation. While specific contract value is not explicitly stated, the procurement involves four cooling units and associated service contracts, suggesting a moderate-value technical maintenance service opportunity. Vendors must maintain pricing validity for 90 days and comply with all specified requirements, including providing comprehensive documentation and meeting the technical specifications for the cooling units.