Anti-Icing Application Unit & Options

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB 605 2100000584) on April 13, 2021, on behalf of Elliott County for the procurement of anti-icing application units and optional components to support the Kentucky Department of Highways Snow and Ice Removal Program across Highway Districts 1-12. The solicitation seeks competitive bids for multiple anti-icing application systems available in four primary tank sizes—1,335 gallons, 2,035 gallons, 2,635 gallons, and 3,135 gallons—with quantities totaling approximately 66 units across all configurations, including 35 units of 1,335-gallon capacity, 5 units of 2,035-gallon capacity, 1 unit of 2,635-gallon capacity, and 11 units of 3,135-gallon capacity. Each unit must include a UV-stable polyethylene elliptical tank, galvanized steel frame, centrifugal pump capable of 190 gallons per minute, hydraulic motor, spray bar with ten stainless steel nozzles, flow meter, baffle balls, and related plumbing and valve components, with optional add-ons including free-standing legs, upgraded plumbing and spray bars for multi-lane coverage, in-cab controller kits, gas engine pump options, and gravity feed plumbing kits. Bidders must provide detailed drawings and parts list breakdowns, conduct field-testing of each unit prior to delivery, and furnish three-year warranties on tanks and one-year warranties on major components, pumps, and motors, with a 24/7 technical representative available with a maximum 48-hour response time during the warranty period. All pricing must be quoted as F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all shipping and freight charges, and specific delivery timeframes must be provided with failure to meet contracted delivery dates resulting in one-percent-per-day deductions from invoices. The bid evaluation will utilize a best-value approach weighted at 95 points for price and 5 points for delivery time, with written questions due by April 16, 2021, and bids closing on April 27, 2021, at 1:30 p.m. Eastern Time; all bids must be submitted electronically through the Kentucky e-Procurement system. The contract will be structured as a master agreement commencing May 1, 2021, and expiring April 30, 2022, with four optional one-year renewal periods, and the Commonwealth will be responsible for mounting the units onto its own trailers and dump trucks.

Kentucky resident bidders may claim reciprocal preference, and qualified bidders including Kentucky Correctional Industries and organizations serving individuals with disabilities may receive preference points of up to 20 percent, though no foreign entities are required to obtain certificates of authority. All bidders and offerors must execute an Annual Affidavit establishing compliance with multiple Kentucky statutory requirements, including campaign finance laws under KRS 45A.110 and 45A.115, sales and use tax registration with the Kentucky Department of Revenue, non-delinquency on state taxes and fees, and prohibitions against boycotts of entities in open trade jurisdictions. For non-bid contracts, additional affidavit requirements apply regarding campaign contributions to elected gubernatorial slate members and candidates with jurisdiction over the contract award, with maximum aggregate contribution limits of $5,000 per candidate and prohibitions on soliciting contributions exceeding $30,000 in aggregate. The solicitation prohibits the use of company quote forms and non-conforming terms and conditions, and all successful bidders will be held strictly responsible for compliance with specifications. No specific award values or budget ranges are disclosed in the solicitation documents; however, the procurement structure across multiple tank sizes and substantial quantities suggests a significant capital investment opportunity for qualified vendors capable of meeting the technical specifications, warranty requirements, and delivery schedules outlined in the bid documents.