Final_RFB_605_2100000584_1_SO_FORM.PDF

Document ID: RFB 605 2100000584 Page: 1

Commonwealth of Kentucky

SOLICITATION

Addenda: No Addenda #:

TITLE: Anti-Icing Application Unit & Options

Date Issued:

4/13/21 Record Date:

2021-04-13

Solicitation Closes Date:

4/27/21 Time:

13:30

Solicitation No:

RFB 605 2100000584

Online Bidding Prohibited: No

For Information Call:

Brandon Milby 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2100000584 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Anti-Icing Application Unit & Options 0.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

54565 Salt Brine Production Equipment

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

*On this line, Bidders must enter $0.01 for price and zero (0) for delivery in the e-procurement system.* To do this, see attached document "How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf".

*ALL actual BID PRICES and DELIVERY TIME must be entered on attached "Bid Sheet" and submitted as an attachment in the e-procurement system.* *Please enter contact person, phone number, and email address on the bid sheet.* Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

Vendors are HIGHLY encouraged to submit ANY questions concerning the scope, specification, or Terms and Conditions to the Buyer during the bid process.

Shipping Information KYTC Division of Equipment - Receiving Shop

1239 Wilkinson Blvd

Frankfort KY 40622

Billing Information KYTC Division of Equipment

1234 Wilkinson Blvd

Frankfort KY 40622

Document ID: RFB 605 2100000584 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest price receives the maximum points.

The bidder with the best delivery receives the maximum points.

Effective February 1, 2021

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService

***See attached document “How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf”***

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation. All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https:// finance.ky.gov/services/eprocurement/Pages/doingbusiness.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-

HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS

AND CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD

SOLICITATION REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Due to the ongoing pandemic, in-person public bid readings have been discontinued by the KYTC Division of Purchases.

Beginning February 1, 2021, we will now be offering public bid readings via telephone.

Any person wishing to hear a bid reading may call the our conference line at 866-830-9434, Participant Code

21327950, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST

Document Description Page 4

2100000584 Anti-Icing Application Unit & Options https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://finance.ky.gov/services/eprocurement/Pages/doingbusiness.aspx https://finance.ky.gov/services/eprocurement/Pages/doingbusiness.aspx mailto:Finance.CRCGroup@ky.gov

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

_____ ATTACHMENT E BID SHEET- COMPLETED

_____ DETAILED DRAWING AND PARTS LIST BREAKDOWN

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.12)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

The General Conditions and Instructions for Solicitations and Contracts shall be incorporated by reference in each solicitation and resulting contract. Therefore, it is the bidder's responsibility to access and read these General Conditions at: http://finance.ky.gov/services/policies scroll down to Procurement Services- Procurement, double click on the file named FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts or request a copy by contacting the KYTC Division of Purchases buyer named in Section 3.01. Every person submitting a bid to the Commonwealth shall be deemed to have assented to these conditions by the act of bidding.

Section 1 - Specifications – Commodity

1.0 - Specifications of Commodity

ITEM 1 - ANTI-ICING SYSTEM APPLICATION UNITS, 1335 GALLON

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units delivered will be new and constructed of first-class quality materials. The successful bidder will provide units, that as a minimum, meet the requirements as follows:

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to delivery to assure proper operation.

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered to the Department to accompany all bids. Bids that do not comply with this requirement will not be considered for the award of a contract.

Document Description Page 5

2100000584 Anti-Icing Application Unit & Options

Provide each unit to consist of one 1,335-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen (14) pounds per gallon. Provide a tank for each unit that is 126” in length, 66” in width, and 55” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide three (3) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 transport chain. The ratchet binders are to be attached near each corner on the side rail in a safe and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or apparatus. Grade 8 bolts, nuts and washers are suggested for attachment.

Fit the tank on each unit within a tank frame. Provide a frame for each unit that is constructed of a minimum of eight-inch (8") in depth channel iron (rated at 11.5 pounds per foot). Provide carbon steel construction that is hot dipped galvanized and that meets ASTM A-123 galvanizing specifications. Construct the frame with forklift openings (to accommodate forks 8” wide by 2.75” in height) that can be used for mounting and dismounting the unit from the side or from the front or rear of the unit. The frame is to be designed so that the forklift forks CANNOT hit or damage the plastic tank or other parts of the sprayer (Forklift TUBES are required). Lifting hooks or devices shall be installed near each corner to allow lifting and moving of the complete spray unit (with the tank essentially empty). Extend the tank frame beyond the pump, the electric ball valve assembly, and the hose connections to each of these items to protect them from damage when being moved with a forklift. Mount applicator bar brackets to the end of each tank frame to hold the applicator spray bar.

Construct the tank, pump, and hydraulic motor for each unit as a self-contained modular unit mounted onto a stainless-steel frame.

Provide one (1) applicator bar frame with each unit constructed of carbon steel that is hot dipped galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless steel straight-stream nozzles that will be placed directly behind the application unit for treating pavements. Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the applicator spray bar to the applicator bar bracket.

Construct the bar with adjustable settings (secured by pins, NOT set screws), beginning at a point that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a dump truck having a bed height above the roadway surface of fifty-five inches (55").

Provide nozzles that are straight stream with a directional adjustment of up to fifteen (15) degrees and that will have the capability to apply forty-five (45) gallons of liquid chloride solution per lane mile at a speed of up to fifty-five (55) miles per hour (MPH). Provide a bar that is capable of treating a single lane of roadway pavement.

Install Richway Industries Airpinch Valve (Part# AP-6711) to the inlet of the spray bar. Connect the return line from the pump to the tank to a thirty (30) PSI brass low-pressure relief valve and

Document Description Page 6 then to the tank. Provide and install twelve (12) feet of hose going from the pump flow meter outlet to the air pinch valve. Quick disconnects shall be installed on each line/hose at the spray bar bank, to allow quick removal or installation of the complete spray bar. This must be installed on unit when it arrives.

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven sprayer pump. All valves shall be required to perform off-loading and shall be stainless steel.

Provide one (1) pump and hydraulic motor combination with each system. Provide two (2) three-fourths inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two (2) feet apart) for each unit.

Hydraulic hose lengths for each unit will be as follows: one (1) of the application units (trailers) will have hoses that are thirty-two feet (32') in length; seven (7) of the application units (dump trucks) will have hoses that are ten feet (10') in length.

Provide a cast iron centrifugal pump that has a stainless steel shaft, that is capable of pumping a minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers. Provide a ten- (10) gallon per minute hydraulic motor with each unit.

Place a twelve- (12) mesh inline filter between the tank and the pump.

Provide one (1) Raven RFM60P (Part# 1-063-0171-793) flow meter (closed loop sensor) that measures one to sixty (1-60) gallons per minute flow with male three (3) wire flat Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground and terminal C signal (red wire + volts green wire – volts and black wire signal on Raven RFM60P for each unit.

Provide all valves, piping, hoses, clamps, wiring or any other items needed to make the application unit operational. Provide all valves as FULL PORT stainless steel ball valves.

Provide two sets of: wiring diagrams, parts lists, and flow diagrams that are labeled and that show the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, maintenance procedures, and troubleshooting techniques.

Provide a three (3) year warranty on tank and one (1) year warranty on all-major components, pumps, and motors.

Provide the name, address and telephone number (business, home, and mobile) of the technical representative who will be on call (24 hours a day/7 days a week) with a maximum of forty-eight (48) hours response time to warranty call-out during the warranty period to correct any problem that may exist in the units.

ITEM 2 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 1335 gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 1.

ITEM 3 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 1335 gallon elliptical tank and tie-down bows/hoops as described in ITEM 1.

Document Description Page 7

ITEM 4 - BAFFLE BALLS FOR 1335 GALLON TANK

The appropriate number of baffle balls for a 1335 gallon elliptical tank shall be provided as a set that is described in ITEM 1. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 5 - ANTI-ICING SYSTEM APPLICATION UNIT, 2035 GALLON

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units delivered will be new and constructed of first-class quality materials. The successful bidder will provide units, that as a minimum, meet the requirements as follows:

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to delivery to assure proper operation.

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered to the Department to accompany all bids. Bids that do not comply with this requirement will not be considered for the award of a contract.

Provide each unit to consist of one 2,035-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen (14) pounds per gallon. Provide a tank for each unit that is 142” in length, 84” in width, and 56” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide four (4) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 transport chain. The ratchet binders are to be attached near each corner on the side rail in a safe and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or apparatus. Grade 8 bolts, nuts and washers are suggested for attachment.

Fit the tank on each unit within a tank frame. Provide a frame for each unit that is constructed of a minimum of eight-inch (8") in depth channel iron (rated at 11.5 pounds per foot). Provide carbon steel construction that is hot dipped galvanized and that meets ASTM A-123 galvanizing specifications. Construct the frame with forklift openings (to accommodate forks 8” wide by 2.75” in height) that can be used for mounting and dismounting the unit from the side or from the front or rear of the unit. The frame is to be designed so that the forklift forks CANNOT hit or damage the plastic tank or other parts of the sprayer (Forklift TUBES are required). Lifting hooks or devices shall be installed near each corner to allow lifting and moving of the complete spray unit (with the tank essentially empty). Extend the tank frame beyond the pump, the electric ball valve assembly, and the hose connections to each of these items to protect them from damage when being moved with a forklift. Mount applicator bar brackets to the end of each tank frame to hold the applicator spray bar.

Construct the tank, pump, and hydraulic motor for each unit as a self-contained modular unit mounted onto a stainless-steel frame.

Provide one (1) applicator bar frame with each unit constructed of carbon steel that is hot dipped galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow

Document Description Page 8 the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless steel straight-stream nozzles that will be placed directly behind the application unit for treating pavements. Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the applicator spray bar to the applicator bar bracket.

Construct the bar with adjustable settings (secured by pins, NOT set screws), beginning at a point that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a dump truck having a bed height above the roadway surface of fifty-five inches (55").

Provide nozzles that are straight stream with a directional adjustment of up to fifteen (15) degrees and that will have the capability to apply forty-five (45) gallons of liquid chloride solution per lane mile at a speed of up to fifty-five (55) miles per hour (MPH). Provide a bar that is capable of treating a single lane of roadway pavement.

Install Richway Industries Airpinch Valve (Part# AP-6711) to the inlet of the spray bar. Connect the return line from the pump to the tank to a thirty (30) PSI brass low-pressure relief valve and then to the tank. Provide and install twelve (12) feet of hose going from the pump flow meter outlet to the air pinch valve. Quick disconnects shall be installed on each line/hose at the spray bar bank, to allow quick removal or installation of the complete spray bar. This must be installed on unit when it arrives.

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven sprayer pump. All valves shall be required to perform off-loading and shall be stainless steel.

Provide one (1) pump and hydraulic motor combination with each system. Provide two (2) three-fourths inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two (2) feet apart) for each unit.

Hydraulic hose lengths for each unit will be as follows: one (1) of the application units (trailers) will have hoses that are thirty-two feet (32') in length; seven (7) of the application units (dump trucks) will have hoses that are ten feet (10') in length.

Provide a cast iron centrifugal pump that has a stainless steel shaft, that is capable of pumping a minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers. Provide a ten- (10) gallon per minute hydraulic motor with each unit.

Place a twelve- (12) mesh inline filter between the tank and the pump.

Provide one (1) Raven RFM60P (Part# 1-063-0171-793) flow meter (closed loop sensor) that measures one to sixty (1-60) gallons per minute flow with male three (3) wire flat Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground and terminal C signal (red wire + volts green wire – volts and black wire signal on Raven RFM60P for each unit.

Document Description Page 9

Provide all valves, piping, hoses, clamps, wiring or any other items needed to make the application unit operational. Provide all valves as FULL PORT stainless steel ball valves.

Provide two sets of: wiring diagrams, parts lists, and flow diagrams that are labeled and that show the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, maintenance procedures, and troubleshooting techniques.

Provide a three (3) year warranty on tank and one (1) year warranty on all-major components, pumps, and motors.

Provide the name, address and telephone number (business, home, and mobile) of the technical representative who will be on call (24 hours a day/7 days a week) with a maximum of forty-eight (48) hours response time to warranty call-out during the warranty period to correct any problem that may exist in the units.

ITEM 6 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 2035 gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 5.

ITEM 7 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 2035 gallon elliptical tank and tie-down bows/hoops as described in ITEM 5.

ITEM 8 - ANTI-ICING SYSTEM APPLICATION UNIT, 2635 GALLON

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units delivered will be new and constructed of first-class quality materials. The successful bidder will provide units, that as a minimum, meet the requirements as follows:

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to delivery to assure proper operation.

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered to the Department to accompany all bids. Bids that do not comply with this requirement will not be considered for the award of a contract.

Provide each unit to consist of one 2,635-gallon elliptical leg tank that is constructed of UV stable polyethylene and that can hold liquid materials with a minimum specific gravity of fourteen (14) pounds per gallon. Provide a tank for each unit that is 140” in length, 90” in width, and 72” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide four (4) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 transport chain. The ratchet binders are to be attached near each corner on the side rail in

Document Description Page 10 a safe and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or apparatus. Grade 8 bolts, nuts and washers are suggested for attachment.

Fit the tank on each unit within a tank frame. Provide a frame for each unit that is constructed of a minimum of eight-inch (8") in depth channel iron (rated at 11.5 pounds per foot). Provide carbon steel construction that is hot dipped galvanized and that meets ASTM A-123 galvanizing specifications. Construct the frame with forklift openings (to accommodate forks 8” wide by 2.75” in height) that can be used for mounting and dismounting the unit from the side or from the front or rear of the unit. The frame is to be designed so that the forklift forks CANNOT hit or damage the plastic tank or other parts of the sprayer (Forklift TUBES are required). Lifting hooks or devices shall be installed near each corner to allow lifting and moving of the complete spray unit (with the tank essentially empty). Extend the tank frame beyond the pump, the electric ball valve assembly, and the hose connections to each of these items to protect them from damage when being moved with a forklift. Mount applicator bar brackets to the end of each tank frame to hold the applicator spray bar.

Construct the tank, pump, and hydraulic motor for each unit as a self-contained modular unit mounted onto a stainless-steel frame.

Provide one (1) applicator bar frame with each unit constructed of carbon steel that is hot dipped galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless steel straight-stream nozzles that will be placed directly behind the application unit for treating pavements. Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the applicator spray bar to the applicator bar bracket.

Construct the bar with adjustable settings (secured by pins, NOT set screws), beginning at a point that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a dump truck having a bed height above the roadway surface of fifty-five inches (55").

Provide nozzles that are straight stream with a directional adjustment of up to fifteen (15) degrees and that will have the capability to apply forty-five (45) gallons of liquid chloride solution per lane mile at a speed of up to fifty-five (55) miles per hour (MPH). Provide a bar that is capable of treating a single lane of roadway pavement.

Install Richway Industries Airpinch Valve (Part# AP-6711) to the inlet of the spray bar. Connect the return line from the pump to the tank to a thirty (30) PSI brass low-pressure relief valve and then to the tank. Provide and install twelve (12) feet of hose going from the pump flow meter outlet to the air pinch valve. Quick disconnects shall be installed on each line/hose at the spray bar bank, to allow quick removal or installation of the complete spray bar. This must be installed on unit when it arrives.

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven sprayer pump. All valves shall be required to perform off-loading and shall be stainless steel.

Provide one (1) pump and hydraulic motor combination with each system. Provide two (2) three-fourths inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60

Document Description Page 11 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two (2) feet apart) for each unit.

Hydraulic hose lengths for each unit will be as follows: one (1) of the application units (trailers) will have hoses that are thirty-two feet (32') in length; seven (7) of the application units (dump trucks) will have hoses that are ten feet (10') in length.

Provide a cast iron centrifugal pump that has a stainless steel shaft, that is capable of pumping a minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers. Provide a ten- (10) gallon per minute hydraulic motor with each unit.

Place a twelve- (12) mesh inline filter between the tank and the pump.

Provide one (1) Raven RFM60P (Part# 1-063-0171-793) flow meter (closed loop sensor) that measures one to sixty (1-60) gallons per minute flow with male three (3) wire flat Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground and terminal C signal (red wire + volts green wire – volts and black wire signal on Raven RFM60P for each unit.

Provide all valves, piping, hoses, clamps, wiring or any other items needed to make the application unit operational. Provide all valves as FULL PORT stainless steel ball valves.

Provide two sets of: wiring diagrams, parts lists, and flow diagrams that are labeled and that show the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, maintenance procedures, and troubleshooting techniques.

Provide a three (3) year warranty on tank and one (1) year warranty on all-major components, pumps, and motors.

Provide the name, address and telephone number (business, home, and mobile) of the technical representative who will be on call (24 hours a day/7 days a week) with a maximum of

ITEM 9 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 2635 gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 8.

ITEM 10 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 2635 gallon elliptical tank and tie-down bows/hoops as described in ITEM 8.

ITEM 11 – FREE-STANDING LEG OPTION FOR 2600 GALLON UNITS

Provide an option for supporting legs to hold spray unit when tanks are empty. Unit provided shall be carbon steel and hot-dipped galvanized and shall meet ASTM A-123.

Document Description Page 12

ITEM 12 - BAFFLE BALLS FOR 2600 GALLON TANK

The appropriate number of baffle balls for a 2035 or 2600 gallon elliptical tank shall be provided as a set that is described in ITEM 5 & ITEM 8. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 13 - ANTI-ICING SYSTEM APPLICATION UNIT, 3135 GALLON

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units delivered will be new and constructed of first-class quality materials. The successful bidder will provide units, that as a minimum, meet the requirements as follows:

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to delivery to assure proper operation.

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered to the Department to accompany all bids. Bids that do not comply with this requirement will not be considered for the award of a contract.

Provide each unit to consist of one 3135-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen (14) pounds per gallon. Provide a tank for each unit that is 150” in length, 88” in width, and 80” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide four (4) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 transport chain. The ratchet binders are to be attached near each corner on the side rail in a safe and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or apparatus. Grade 8 bolts, nuts and washers are suggested for attachment.

Fit the tank on each unit within a tank frame. Provide a frame for each unit that is constructed of a minimum of eight-inch (8") in depth channel iron (rated at 11.5 pounds per foot). Provide carbon steel construction that is hot dipped galvanized and that meets ASTM A-123 galvanizing specifications. Construct the frame with forklift openings (to accommodate forks 8” wide by 2.75” in height) that can be used for mounting and dismounting the unit from the side or from the front or rear of the unit. The frame is to be designed so that the forklift forks CANNOT hit or damage the plastic tank or other parts of the sprayer (Forklift TUBES are required). Lifting hooks or devices shall be installed near each corner to allow lifting and moving of the complete spray unit (with the tank essentially empty). Extend the tank frame beyond the pump, the electric ball valve assembly, and the hose connections to each of these items to protect them from damage when being moved with a forklift. Mount applicator bar brackets to the end of each tank frame to hold the applicator spray bar.

Construct the tank, pump, and hydraulic motor for each unit as a self-contained modular unit mounted onto a stainless-steel frame.

Provide one (1) applicator bar frame with each unit constructed of carbon steel that is hot dipped galvanized and that will meet ASTM A-123 specifications for galvanizing with the system

Document Description Page 13 and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless steel straight-stream nozzles that will be placed directly behind the application unit for treating pavements. Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the applicator spray bar to the applicator bar bracket.

Construct the bar with adjustable settings (secured by pins, NOT set screws), beginning at a point that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a dump truck having a bed height above the roadway surface of fifty-five inches (55").

Provide nozzles that are straight stream with a directional adjustment of up to fifteen (15) degrees and that will have the capability to apply forty-five (45) gallons of liquid chloride solution per lane mile at a speed of up to fifty-five (55) miles per hour (MPH). Provide a bar that is capable of treating a single lane of roadway pavement.

Install Richway Industries Airpinch Valve (Part# AP-6711) to the inlet of the spray bar. Connect the return line from the pump to the tank to a thirty (30) PSI brass low-pressure relief valve and then to the tank. Provide and install twelve (12) feet of hose going from the pump flow meter outlet to the air pinch valve. Quick disconnects shall be installed on each line/hose at the spray bar bank, to allow quick removal or installation of the complete spray bar. This must be installed on unit when it arrives.

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven sprayer pump. All valves shall be required to perform off-loading and shall be stainless steel.

Provide one (1) pump and hydraulic motor combination with each system. Provide two (2) three-fourths inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two (2) feet apart) for each unit.

Hydraulic hose lengths for each unit will be as follows: one (1) of the application units (trailers) will have hoses that are thirty-two feet (32') in length; seven (7) of the application units (dump trucks) will have hoses that are ten feet (10') in length.

Provide a cast iron centrifugal pump that has a stainless steel shaft, that is capable of pumping a minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers. Provide a ten- (10) gallon per minute hydraulic motor with each unit.

Place a twelve- (12) mesh inline filter between the tank and the pump.

Provide one (1) Raven RFM60P (Part# 1-063-0171-793) flow meter (closed loop sensor) that measures one to sixty (1-60) gallons per minute flow with male three (3) wire flat Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground and

Document Description Page 14 terminal C signal (red wire + volts green wire – volts and black wire signal on Raven RFM60P for each unit.

Provide all valves, piping, hoses, clamps, wiring or any other items needed to make the application unit operational. Provide all valves as FULL PORT stainless steel ball valves.

Provide two sets of: wiring diagrams, parts lists, and flow diagrams that are labeled and that show the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, maintenance procedures, and troubleshooting techniques.

Provide a three (3) year warranty on tank and one (1) year warranty on all-major components, pumps, and motors.

Provide the name, address and telephone number (business, home, and mobile) of the technical representative who will be on call (24 hours a day/7 days a week) with a maximum of

ITEM 14 – ANTI-ICING APPLICATION TANK AND FRAME

Units provided will consist of a 3135 gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 13.

ITEM 15 – ANTI-ICING TANK WITHOUT FRAME

Units provided will consist of a 3135 gallon elliptical tank and tie-down bows/hoops as described in ITEM 13.

ITEM 16 – FREE-STANDING LEG OPTION FOR 3135 GALLON UNITS

Provide an option for supporting legs to hold spray unit when tanks are empty. Unit provided shall be carbon steel and hot-dipped galvanized and shall meet ASTM A-123.

ITEM 17 - BAFFLE BALLS FOR 3135 GALLON TANK

The appropriate number of baffle balls for a 3135 gallon elliptical tank shall be provided as a set that is described in ITEM 13. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 18 – UPGRADE PLUMBING AND SPRAY BAR OPTION FOR ALL UNITS

Provide and mount six (6) stainless steel straight stream nozzles in a vertical position on both the left and right sides of the spray-bar as a spray-bar attachment on each unit, which will have the capability of treating the pavement on each or both of the adjacent lanes. Install a plastic wire tie around each nozzle to hold it in place.

ITEM 19 – IN CAB CONTROLLER KIT FOR ALL UNITS

Unit shall include a cab controller, GPS speedometer and all wiring/PVM control valve.

Document Description Page 15

ITEM 20 – GAS ENGINE AND PUMP OPTION FOR ALL UNITS

Provide a multi-purpose 2” pump with full frame protection. This unit shall be a centrifugal self-priming pump capable of pumping 220 GPM. Unit shall have thermoplastic pump housing for chemical capability and be designed for pumping industrial and agriculture chemicals. This option shall be in lieu of the hydraulic pump as listed in Items 1, 5, 8 and 13.

Honda WMP20X or Approved Equal

ITEM 21 – CENTRIFUGAL PUMP FOR ALL UNITS

Provide a centrifugal pump with 1 ½” suction x 1 ¼” discharge mounted to a Honda GX160 engine or equal. Unit shall be rated at 110GPM/80 PSI maximum.

ITEM 22 – ONE LANE COVERAGE SPRAY BAR

With straight stream nozzles and clamps with eye-socket joints to hold them on spray bar.

DBM-PVC-1L OR APPROVED EQUAL

ITEM 23 – GRAVITY FEED PLUMBING KIT

With emergency valve mounted. On tank, hose from valve to on/off 12 volt 2” valve, from 2” on/ off valve to spray bar; kit comes with On/off switch box

DIPL-1L-LF-GV OR APPROVED EQUAL

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Equipment to award a master agreement contract for: Anti Icing Application Systems Unit & Options

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions;

(d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

Document Description Page 16

The Master Agreement will be for the initial period beginning no sooner than May 1, 2021 and expiring April 30, 2022.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases. The Commonwealth of Kentucky reserves the right to renegotiate any terms and/ or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

Division of Equipment, Department of Highway Districts 1-12.

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates, and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve…