Anti-Icing Application Unit & Options Rebid

The Kentucky Transportation Cabinet Division of Purchases is issuing a Request for Bid (RFB 605 2100000704) on behalf of Elliott County for anti-icing application units and optional components to support the Kentucky Department of Highways Snow and Ice Removal Program across Districts 1-12. The procurement seeks multiple configurations of spray application units in four tank sizes (1,300-gallon, 2,035-gallon, 2,635-gallon, and 3,135-gallon capacities), along with optional components including tank and frame combinations, tanks without frames, baffle balls, supporting legs, upgraded plumbing and spray bars, gas engine and pump options, and gravity feed plumbing kits, with total quantities ranging from 1 to 35 units per line item based on purchase history and forecasts. All units must be new, first-class quality, field-tested prior to delivery, and include polyethylene tanks, galvanized steel frames, cast iron centrifugal pumps capable of 190 gallons per minute, Raven RFM60P flow meters, stainless steel ball valves, Schedule 80 PVC spray bars with ten stainless steel nozzles, and comprehensive documentation including wiring diagrams, parts lists, and operating instructions. Vendors must provide a three-year warranty on tanks and one-year warranty on major components, pumps, and motors, along with 24/7 technical support with a maximum 48-hour response time. The bid closing date is June 15, 2021, at 1:30 PM Eastern Time, with written questions due by June 1, 2021, and the Commonwealth's response provided by June 4, 2021; the tentative award date is June 25, 2021. Award will be based on best value using a 95-point price evaluation and 5-point delivery time evaluation, with all bids submitted exclusively through the Kentucky eProcurement system. The resulting master agreement will be effective from the award date through June 30, 2022, with options for four additional one-year renewal periods, and all pricing is established on a firm fixed-price basis with price increases permitted only after the first year if justified by industry-wide changes.

The Commonwealth will consider reciprocal preferences for Kentucky resident bidders as defined under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries (eligible for a 20 percent preference) and nonprofit organizations serving individuals with disabilities (eligible for a 15 percent preference) may compete. All bidders must comply with Commonwealth of Kentucky procurement requirements, including submission of an Annual Affidavit affirming compliance with campaign finance laws, sales and use tax registration, state tax compliance, and other statutory obligations as specified in the attached affidavit document. All shipments are F.O.B. Destination Freight Prepaid, with the vendor responsible for all freight charges and late delivery penalties assessed at one percent per day, while the Commonwealth will be responsible for mounting and installing units on department trailers and dump trucks. No incumbent vendor or current contractor is identified in the solicitation documents, indicating this is a competitive rebid of a prior solicitation (RFB 605 2100000584). The specific award value or budget range for this procurement is not disclosed in the available documentation; however, the total contract value would be determined by the quantities ordered and unit prices bid across all twenty-two line items specified in the bid sheet.