Final_RFB_605_2100000704_2_SO_FORM.PDF

PDF 4 MB Posted Jun 7, 2021

Attached to: Anti-Icing Application Unit & Options Rebid
Solicitation number: RFB 605 2100000704 2
Issued by: Elliott County, Kentucky

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Written by GovTribe AI · Mar 11, 2026

This is a Request for Bid (RFB) issued by the Kentucky Transportation Cabinet Division of Purchases on behalf of the Division of Equipment for anti-icing application systems and component options. The solicitation seeks multiple configurations of anti-icing application units in four tank sizes (1,300-gallon, 2,035-gallon, 2,635-gallon, and 3,135-gallon capacities), along with optional components including tank and frame combinations, tanks without frames, baffle balls, supporting legs, upgraded plumbing and spray bars, gas engine and pump options, and gravity feed plumbing kits. The bid closing date is June 15, 2021 at 1:30 PM Eastern Time, with a tentative award date of June 25, 2021. Bids must be submitted exclusively through the Kentucky eProcurement system. The resulting master agreement will be effective from the award date through June 30, 2022, with options for four additional one-year renewal periods. All units must be new, first-class quality, and field-tested prior to delivery, with specifications including polyethylene tanks, galvanized steel frames, centrifugal pumps capable of 190 gallons per minute, ten stainless steel nozzles, and comprehensive documentation including wiring diagrams, parts lists, and operating instructions.

Pricing is established on a firm fixed-price basis for the initial twelve-month contract period, with price increases permitted only after the first year and limited to one increase justified by industry-wide price changes; price decreases must be implemented immediately when available. All shipments are F.O.B. Destination Freight Prepaid, with the vendor responsible for all freight charges and late delivery penalties assessed at one percent per day. The Commonwealth will consider reciprocal preferences for Kentucky resident bidders as defined under KRS 45A.490-494, as well as preferences for qualified bidders including Kentucky Correctional Industries (20 percent preference) and nonprofit organizations serving individuals with disabilities (15 percent preference). Award will be based on best value using a 95-point price evaluation and 5-point delivery evaluation. Units will be used by the Kentucky Department of Highways Snow and Ice Removal Program across Districts 1-12, with the Commonwealth responsible for mounting and installing units on department trailers and dump trucks. Vendors must provide a three-year warranty on tanks and one-year warranty on major components, pumps, and motors, with 24/7 technical support available with a maximum 48-hour response time.

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File	Type	Posted
Attachment A Annual Affidavit.pdf	PDF	Jun 7, 2021
Final_RFB_605_2100000704_1_SO_FORM.PDF	PDF	Jun 7, 2021
Attachment D How to Respond to Online Bid through Kentucky Vendor Self....pdf	PDF	Jun 7, 2021
Attachment E Bid Sheet Anti Icing Application Rebid.xlsx	XLSX spreadsheet	Jun 7, 2021

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Document ID: RFB 605 2100000704 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Addenda: Yes Addenda #: 2

TITLE: Anti-Icing Application Unit & Options Rebid

Date Issued:

6/7/21 Record Date:

2021-06-07

Solicitation Closes Date:

6/15/21 Time:

13:30

Solicitation No:

RFB 605 2100000704

Online Bidding Prohibited: No

For Information Call:

Brandon Milby 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2100000704 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Anti-Icing Application Unit with Option Rebid 0.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

54565 Salt Brine Production Equipment

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

*On this line, Bidders must enter $0.01 for price and zero (0) for delivery in the e-procurement system.* To do this, see attached document "How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf".

*ALL actual BID PRICES and DELIVERY TIME must be entered on attached "Bid Sheet" and submitted as an attachment in the e-procurement system.* *Please enter contact person, phone number, and email address on the bid sheet.* Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

Vendors are HIGHLY encouraged to submit ANY questions concerning the scope, specification, or Terms and Conditions to the Buyer during the bid process.

Shipping Information KYTC Division of Equipment - Receiving Shop

1239 Wilkinson Blvd

Frankfort KY 40622

Billing Information KYTC Division of Equipment

1234 Wilkinson Blvd

Frankfort KY 40622

Document ID: RFB 605 2100000704 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the best price receives maximum points.

The bidder with the best delivery receives the maximum points.

6/7/2021 Addendum 1- Answer vendor questions and extend the bid due date.

Question 1: On the foot device of the telescopic bar, how much vertical adjustment needs to be supplied?

Answer 1: This is up to the manufacturer; we are asking for this to allow for a varying telescoping distance.

Question 2: If using an electric ball valve to turn flow on and off to the spraybar, is the Richway pinch valve still required? If so, are the airline tubing and connectors required?

Answer 2: No, if an electric ball valve is being used a pinch valve would not be required nor would the tubing and connectors.

Question 3: For the anti-icing tank and frame options, are the 10’ extendable spraybar and spraybar brackets required?

Answer 3: These are line items for a tank or tank and frame only with tie-down bows/hoops as described."

Question 4: On item 18, when adding the left and right side spraybars will electric ball valves be acceptable to turn flow on and off to the spraybars? If so, are the Richway pinch valves still needed?

Answer 4: As stated in answer 2, pinch valves would not be needed.

Question 5: For items 19 and 20, are both gas engine driven pump assemblies intended to be used in lieu of a hydraulic driven pump when applicable?

Answer 5: Yes, as described this is in lieu of the hydraulic driven pump. The Honda WMP20X is the pump with a Honda GX160 gas engine.

Question 6: What determines when the Honda WMP20X or Honda GX160 assemblies will be used?

Answer 6: This would be the District preference as to what their desired pumping capacities would be.

Bids are now due June 15, 2021 by 1:30 PM EST.

Effective February 1, 2021

Document Description Page 4

2100000704 Anti-Icing Application Unit & Options Rebid

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService

***See attached document “How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf”***

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation. All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https:// finance.ky.gov/services/eprocurement/Pages/doingbusiness.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-

HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS

AND CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD

SOLICITATION REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Due to the ongoing pandemic, in-person public bid readings have been discontinued by the KYTC Division of Purchases.

Beginning February 1, 2021, we will now be offering public bid readings via telephone.

Any person wishing to hear a bid reading may call the our conference line at 866-830-9434, Participant Code

21327950, at 3:00 pm, Eastern Time on the bid closing date.

This is a rebid of Anti Icing Application Units & Options RFB 605 2100000584.

BID SUBMISSION CHECKLIST

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

Document Description Page 5

2100000704 Anti-Icing Application Unit & Options Rebid https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://finance.ky.gov/services/eprocurement/Pages/doingbusiness.aspx https://finance.ky.gov/services/eprocurement/Pages/doingbusiness.aspx mailto:Finance.CRCGroup@ky.gov

_____ BID INFORMATION – COMPLETED (See Section 5.00)

_____ ATTACHMENT E BID SHEET- COMPLETED

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.12)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

_____ DETAILED DRAWING AND PARTS LIST BREAKDOWN (Upon Request)

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

The General Conditions and Instructions for Solicitations and Contracts shall be incorporated by reference in each solicitation and resulting contract. Therefore, it is the bidder's responsibility to access and read these General Conditions at: http://finance.ky.gov/services/policies scroll down to Procurement Services- Procurement, double click on the file named FAP 110-10-00 General Conditions and Instructions for Solicitations and Contracts or request a copy by contacting the KYTC Division of Purchases buyer named in Section 3.01. Every person submitting a bid to the Commonwealth shall be deemed to have assented to these conditions by the act of bidding.

Section 1 - Specifications – Commodity

1.00 - Specifications of Commodity

ITEM 1 - ANTI-ICING SYSTEM APPLICATION UNITS 1,300-GALLON

It is the intent and purpose of this specification to describe the requirements for Anti-Icing System Application Units. The units will be used in the Kentucky Department of Highways Snow and Ice Removal Program. All components of the unit shall be constructed of non-corrosive materials. Units delivered will be new and constructed of first-class quality materials. The successful bidder will provide units, that as a minimum, meet the requirements as follows:

The Department of Highways will be responsible for mounting and installing each Anti-Icing System Application Unit onto Department trailer and dump truck units.

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to delivery to assure proper operation.

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered to the Department to accompany all bids. Bids that do not comply with this requirement will not be considered for the award of a contract.

Document Description Page 6

Provide each unit to consist of a minimum of 1,300-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen (14) pounds per gallon. Provide a tank for each unit that is 126” in length, 66” in width, and 55” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Provide and install the appropriate number of baffle balls in each tank to control the diffusion (surge) of liquid movement during the transportation and use of each unit. Provide three (3) tie-down bows to secure the tank to the frame. Fabricate the tank with quick couplers (plumbing) for ease of dismounting.

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 transport chain. The ratchet binders are to be attached near each corner on the side rail in a safe and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or apparatus. Grade 8 bolts, nuts and washers are suggested for attachment.

Fit the tank on each unit within a tank frame. Provide a frame for each unit that is constructed of a minimum of eight-inch (8") in depth channel iron (rated at 11.5 pounds per foot). Provide carbon steel construction that is hot dipped galvanized and that meets ASTM A-123 galvanizing specifications.

Construct the tank, pump, and hydraulic motor for each unit as a self-contained modular unit mounted onto a stainless steel or corrosion resistant frame.

Provide one (1) applicator bar frame with each unit constructed of carbon steel that is hot dipped galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Provide a spray-bar constructed of Schedule 80 PVC plastic and that will consist of ten (10) stainless steel straight-stream nozzles that will be placed directly behind the application unit for treating pavements.

Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the applicator spray bar to the applicator bar bracket.

Construct the bar with adjustable settings (secured by pins, NOT set screws), beginning at a point that is six inches (6") above the roadway surface (with the frame of the unit sitting on the bed of a dump truck having a bed height above the roadway surface of fifty-five inches (55").

Provide nozzles that are straight stream with a directional adjustment of up to fifteen (15) degrees and that will have the capability to apply forty-five (45) gallons of liquid chloride solution per lane mile at a speed of up to fifty-five (55) miles per hour (MPH). Provide a bar that can treat a single lane of roadway pavement.

Document Description Page 7

Install airpinch valve to the inlet of the spray bar. Connect the return line from the pump to the tank to a thirty (30) PSI brass low-pressure relief valve, due to durability, longevity, and to reduce exposure risk, poly is not acceptable. Provide and install twelve (12) feet of hose going from the pump flow meter outlet to the air pinch valve. Quick disconnects shall be installed on each line/hose at the spray bar bank, to allow quick removal or installation of the complete spray bar. This must be installed on unit when it arrives.

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven sprayer pump. All valves shall be required to perform off-loading and shall be stainless steel.

Provide one (1) pump and hydraulic motor combination with each system. Provide two (2) three-fourths inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two (2) feet apart) for each unit.

Note: Due to Fleet makeup, Parker Brand fittings are required.

Provide a cast iron centrifugal pump that has a stainless steel shaft, that is capable of pumping a minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers.

Provide a ten- (10) gallon per minute hydraulic motor with each unit. Place a twelve- (12) mesh inline filter between the tank and the pump.

Provide one (1) Raven RFM60P (Part# 1-063-0171-793) or approved equivalent flow meter (closed loop sensor) that measures one to sixty (1-60) gallons per minute flow with male three (3) wire flat Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground and terminal C signal (red wire + volts green wire – volts and black wire signal on Raven RFM60P for each unit.

Provide two sets of: wiring diagrams, parts lists, and flow diagrams that are labeled and that show the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, maintenance procedures, and troubleshooting techniques.

Provide a three (3) year warranty on tank and one (1) year warranty on all-major components, pumps, and motors.

Document Description Page 8

Provide the name, address and telephone number (business, home, and mobile) of the technical representative who will be on call (24 hours a day/7 days a week) with a maximum of forty-eight (48) hours response time to warranty call-out during the warranty period to correct any problem that may exist in the units.

ITEM 2 - ANTI-ICING APPLICATION TANK AND FRAME 1,300-GALLON

Units provided will consist of a minimum 1,300-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 1.

ITEM 3 - ANTI-ICING TANK WITHOUT FRAME 1,300-GALLON

Units provided will consist of a minimum 1,300-gallon elliptical tank and tie-down bows/hoops as described in ITEM 1.

ITEM 4 - BAFFLE BALLS FOR 1,300-GALLON TANK

The appropriate number of baffle balls for a 1300-gallon elliptical tank shall be provided as a set that is described in ITEM 1. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 5 - ANTI-ICING SYSTEM APPLICATION UNIT, 2035-GALLON

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered

Provide each unit to consist of one 2,035-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen

(14) pounds per gallon. Provide a tank for each unit that is 142” in length, 84” in width, and 56” in height with a two-inch (2") outlet and a sixteen-inch (16") fill opening.

Document Description Page 9

Provide four (4) – 3/8 “ratchet binders w/ eyes and four (4) – four (4) foot lengths of 3/8” grade 70 and secure manner that will not interfere with the horizontal or vertical travel of the spray bar frame or

Construct the frame with forklift openings (to accommodate forks 8” wide by 2.75” in height) that can be used for mounting and dismounting the unit from the side or from the front or rear of the unit. The frame is to be designed so that the forklift forks CANNOT hit or damage the plastic tank or other parts of the sprayer (Forklift TUBES are required). Lifting hooks or devices shall be installed near each corner to allow lifting and moving of the complete spray unit (with the tank essentially empty). Extend the tank frame beyond the pump, the electric ball valve assembly, and the hose connections to each of these items to protect them from damage when being moved with a forklift. Mount applicator bar brackets to the end of galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray bar to support it.

Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the

Document Description Page 10

Unit shall be capable of off-loading existing product to a storage tank by means of a hydraulic driven inch (3/4") in diameter hydraulic hoses for each application unit. One hose will have a one-half inch (½") NPT brass fitting on one end and a Parker brand, SH6-63 (3/4”), series 60 stainless steel hydraulic fitting on the other. The second hose will have a one-half inch (½") NPT brass fitting on one end and a Y on the other end that will have two fittings (one will be a Parker brand, SH4-63 (1/2”), series 60 stainless steel fitting and the other will be a Parker brand, SH8-63 (1”), series 60 stainless steel fitting which will allow the spinner valve to be connected to the return line valve that are two (2) feet apart) for each unit.

Hydraulic hose lengths for each unit will be as follows: one (1) of the application units (trailers) will have hoses that are thirty-two feet (32') in length; seven (7) of the application units (dump trucks) will have minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers.

Provide a ten- (10) gallon per minute hydraulic motor with each unit. Place a twelve- (12) mesh inline filter

Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground

Provide all valves, piping, hoses, clamps, wiring or any other items needed to make the application unit operational. Provide all valves as FULL PORT stainless steel ball valves, due to durability, longevity, and the locations of all parts in a complete apparatus for each spray unit. Include operating instructions, hours response time to warranty call-out during the warranty period to correct any problem that may exist

ITEM 6 - ANTI-ICING APPLICATION TANK AND FRAME 2,035-GALLON

Document Description Page 11

Units provided will consist of a 2035-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 5.

ITEM 7 - ANTI-ICING TANK WITHOUT FRAME 2,035-GALLON

Units provided will consist of a 2035-gallon elliptical tank and tie-down bows/hoops as described in ITEM 5.

ITEM 8 - ANTI-ICING SYSTEM APPLICATION UNIT, 2635-GALLON

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered

Provide each unit to consist of one 2,635-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen

(14) pounds per gallon. Provide a tank for each unit that is 140” in length, 90” in width, and 72” in height

Document Description Page 12 galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray

Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the

Document Description Page 13

Provide a ten- (10) gallon per minute hydraulic motor with each unit. Place a twelve- (12) mesh inline filter

Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground

ITEM 9 - ANTI-ICING APPLICATION TANK AND FRAME 2,635-GALLON

Units provided will consist of a 2635-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 8.

ITEM 10 - ANTI-ICING TANK WITHOUT FRAME 2,635-GALLON

Units provided will consist of a 2635-gallon elliptical tank and tie-down bows/hoops as described in ITEM 8.

ITEM 11 - FREE-STANDING LEG OPTION FOR 2,035 TO 2,635-GALLON UNITS

Provide an option for supporting legs to hold spray unit when tanks are empty. Unit provided shall be carbon steel and hot-dipped galvanized and shall meet ASTM A-123.

ITEM 12 - BAFFLE BALLS FOR 2035 TO 2,635-GALLON TANK

Document Description Page 14

The appropriate number of baffle balls for a 2035- or 2600-gallon elliptical tank shall be provided as a set that is described in ITEM 5 & ITEM 8. The number of balls will be the amount needed to control the surge of liquid movement during transport.

ITEM 13 - ANTI-ICING SYSTEM APPLICATION UNIT, 3135-GALLONS

Provide all the components necessary to provide a fully operational unit. Field-test each unit prior to

Provide a detailed drawing and parts list breakdown of the unit that is to be constructed and delivered

Provide each unit to consist of one 3135-gallon elliptical leg tank that is constructed of UV stable polyethylene and that is capable of holding liquid materials with a minimum specific gravity of fourteen

(14) pounds per gallon. Provide a tank for each unit that is 150” in length, 88” in width, and 80” in height

Document Description Page 15 galvanized and that will meet ASTM A-123 specifications for galvanizing with the system and attach it to the main frame. Construct the applicator bar frame in a manner that will allow the bar frame to telescope from the rear of the main frame to a minimum distance of ten feet (10'). Provide a mechanism (pins not set screws) to secure the applicator bar frame in a fixed position to the main frame after telescoping. Each horizontal telescoping bar shall have a foot device to keep the bar from bouncing (if the rear deck of a trailer dovetails or slopes). Construct the spray bar so as to allow for varying telescoping distances. There shall be a galvanized bar frame that goes completely across with the horizontal Schedule 80 PVC spray

Install a plastic wire tie around each nozzle to hold it in place. Attach the applicator bar frame with the

Document Description Page 16 minimum of one hundred and ninety (190) gallons per minute, that is plumbed for self-loading, and that is equipped with a two-inch (2") fill port. A vent line shall be installed from the pump to near the top of the tank. Provide fifty feet (50') of two-inch (2") fill hose equipped with male and female quick couplers.

Provide a ten- (10) gallon per minute hydraulic motor with each unit. Place a twelve- (12) mesh inline filter

Weatherpack plug compatible with Dickey-john plug with terminal A positive voltage terminal B ground

ITEM 14 - ANTI-ICING APPLICATION TANK AND FRAME 3,135-GALLON TANK

Units provided will consist of a 3135-gallon elliptical tank, tank frame and tie-down bows/hoops as described in ITEM 13.

ITEM 15 - ANTI-ICING TANK WITHOUT FRAME 3,135-GALLON

Units provided will consist of a 3135-gallon elliptical tank and tie-down bows/hoops as described in ITEM 13.

ITEM 16 - FREE-STANDING LEG OPTION FOR 3,135-GALLON UNITS

Provide an option for supporting legs to hold spray unit when tanks are empty. Unit provided shall be carbon steel and hot-dipped galvanized and shall meet ASTM A-123.

ITEM 17 - BAFFLE BALLS FOR 3,135-GALLON TANK

The appropriate number of baffle balls for a 3135-gallon elliptical tank shall be provided as a set that is described in ITEM 13. The number of balls will be the amount needed to control the surge of liquid movement during transport.

Document Description Page 17

ITEM 18 UPGRADE PLUMBING AND SPRAY BAR OPTION FOR ALL UNITS

Provide and mount six (6) stainless steel straight stream nozzles in a vertical position on both the left and right sides of the spray-bar as a spray-bar attachment on each unit, which will have the capability of treating the pavement on each or both of the adjacent lanes. Install a plastic wire tie around each nozzle to hold it -in place.

Document Description Page 18

Document Description Page 19

ITEM 19 - GAS ENGINE AND PUMP OPTION FOR ALL UNITS

Provide a multi-purpose 2” pump with full frame protection. This unit shall be a centrifugal self-priming pump capable of pumping 220 GPM. Unit shall have thermoplastic pump housing for chemical capability and be designed for pumping industrial and agriculture chemicals. This option shall be in lieu of the hydraulic pump as listed in Items 1, 5, 8 and 13.

Honda WMP20X or Approved Equal

ITEM 20 - CENTRIFUGAL PUMP FOR ALL UNITS

Provide a centrifugal pump with 1 ½” suction x 1 ¼” discharge mounted to a Honda GX160 engine or equal. Unit shall be rated at 110GPM/80 PSI maximum.

ITEM 21 - ONE LANE COVERAGE SPRAY BAR

With straight stream nozzles and clamps with eye-socket joints to hold them on spray bar.

DBM-PVC-1L OR Approved Equal

ITEM 22 - GRAVITY FEED PLUMBING KIT

With emergency valve mounted. On tank, hose from valve to on/off 12 volt 2” valve, from 2” on/off valve to spray bar; kit comes with On/ Off switch box

DIPL-1L-LF-GV OR Approved Equal

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Equipment to award a master agreement contract for: Anti Icing Application Systems Unit and Options Rebid.

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, Document Description Page 20 whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions;

(d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

The Master Agreement will be for the initial period beginning upon award and expiring 6/30/2022.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases. The Commonwealth of Kentucky reserves the right to renegotiate any terms and/ or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet:

Division of Equipment, Department of Highways Districts 1-12.

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates, and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. Only one price increase will be allowed during the contract period. The price increase must be based on industry wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date, and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases. Notice of withdrawal must be provided a

Document Description Page 21 minimum of forty-five (45) days prior to the effective date however the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases.

The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”. One (1) additional price increase may be granted during the extended contract period. This price increase will not be allowed during the first six (6) months of the extended contract period and will be subject to the conditions in “A” above.

2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification. Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Basis of Shipment

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency. The responsibility for filing freight claims lies with the vendor.

2.11 - Notices

The Division of Purchases Buyer identified below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail) concerning this procurement shall be submitted to:

Brandon Milby

Division of Purchases

Kentucky Transportation Cabinet

Phone: 502-782-3979

E-mail: Brandon.Milby@ky.gov

From the issue date of this solicitation until a Contractor(s) is selected and the selection is announced, Offerors are not permitted to communicate with any Commonwealth staff concerning this solicitation

Document Description Page 22

After the award of a contract, all programmatic communications are to be made to the Agency Contact Person identified in the contract document with a copy to the Division of Purchases Buyer.

After the Award of a contract, all communications of a contractual or legal nature are to be made to the KYTC Division of Purchases Buyer.

2.12 - Deliveries

Delivery at the earliest possible date is desired. See attached bid sheet to indicate delivery time.

The Vendor agrees that when delivery is not made within the contracted due date, one percent (1%) per day shall be deducted from the Vendor’s invoice for each day the Vendor fails to meet the contracted delivery date.

The Vendor is not responsible…

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File details come from the government source that posted it. Updated Mar 11, 2026.