Anthony Correctional Plastic Transport Carts

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the West Virginia Division of Corrections and Rehabilitation, is issuing Agency Request for Quote (ARFQ) 0608 DCR2500000114 for a one-time purchase contract to procure two JonesZylon Company TC-49 ENCL Medium Enclosed Tray Transport Carts or equivalent units for delivery to the Anthony Correctional Center & Jail in White Sulphur Springs, West Virginia. The required transport carts must meet specific dimensional and structural specifications, including dimensions of 52.88" length x 52.44" height x 33.75" depth, ninety compartments (each minimum 15-1/4" x 13-1/2" x 2-3/8"), all-welded aluminum construction with 6" poly casters, a 3-sided top rail serving as handles, and stainless steel dropdown padlock-able latches. Additional mandatory features include an insulated tray transport area and a drinks/miscellaneous transport area on top. Vendors bidding alternate models or brands must clearly identify these items and provide manufacturer specifications demonstrating equality to the specified products. Contract award will be made to the vendor providing the lowest overall total cost for compliant items, with standard delivery required within thirty working days on an F.O.B. destination basis with delivery costs included in bid pricing. The solicitation was posted on June 11, 2025, with a question and answer deadline of June 18, 2025, at 2:00 p.m., and a bid submission deadline of June 25, 2025, at 10:30 a.m. All offers must be submitted electronically through wvOASIS or in sealed format with required envelope markings, and vendors must acknowledge receipt of all addenda or face bid disqualification.

The procurement documents do not identify specific set-aside designations or restrictions limiting the types of organizations that can respond, nor do they reference disadvantaged enterprise programs or incumbent vendors. No current contractor or existing infrastructure integration requirements are listed in the solicitation materials. Successful vendors must provide a performance bond equal to 100 percent of contract value, maintain Commercial General Liability Insurance at $1,000,000 per occurrence, comply with all federal, state, and local laws, maintain sufficient inventory, designate a primary contract manager available during business hours, and provide quarterly reports and annual summaries documenting purchases. Vendors must accept payment through West Virginia's standard procedures, including electronic funds transfer or P-Card payments, with payment occurring in arrears only after delivery and acceptance of goods. The contract term includes an initial period with potential renewal options limited to successive one-year periods, with automatic renewal prohibited. Specific budget or award values are not disclosed in the available solicitation documents. All vendor submissions are public documents subject to disclosure under West Virginia's Freedom of Information Act, and inquiries should be directed to Erin Webb at erin.a.webb@wv.gov or 304-414-3427.