Annual Water Treatment Plant High Service Pump Maintenance Contractor

The City of Lakeland Water Utilities Department is requesting proposals for annual inspection, maintenance, repair, and testing services for Peerless & Flowserve vertical turbine and split case horizontal high service pumps under RFP 2026-RFP-129, with proposals due October 29, 2026 at 3:30 p.m. A geographic preference for Polk County vendors is a stated evaluation criterion.

The scope encompasses pump removal, transport to a service center, complete teardown and inspection, detailed repair quotations, authorized repairs, reassembly, testing, reinstallation, and field startup validation across two water treatment plants (T.B. Williams and C. Wayne Combee) and three booster stations (Highlands, Southwest, and Southeast). Proposers must submit detailed pricing in three categories: firm price per pump for eight specified pump line items, wearable service items for vertical and horizontal pumps, and impeller replacement costs for eight pump categories. Additional pricing must include labor rates for shop work, vibration analysis, crane operations, and service truck deployment, plus a markup percentage for materials beyond written scope.

The contract term runs from October 1, 2026 through September 30, 2027, with an option for four additional one-year renewals upon mutual written consent.

Evaluation is on a 100-point scale: cost (40 points), years of experience with vertical and horizontal turbine pumps (15 points), access to OEM or approved replacement parts (15 points), geographic location with Polk County preference (10 points), warranty terms (10 points), and schedule responsiveness (10 points).

Required insurance includes $1,000,000 Commercial General Liability, $1,000,000 Business Auto Liability, Workers' Compensation with statutory limits, $1,000,000 Excess Liability, and $150,000 Crane or Riggers Liability. Contractors must comply with OSHA standards, Process Safety Management requirements for chlorine-related work, and City safety protocols including lockout-tagout and crane safety certifications. Proposers must submit a completed W-9, Florida Division of Corporations registration, notarized Hold Harmless/Indemnification Agreement, notarized Human Trafficking Affidavit, Certificate of Insurance, and three professional references demonstrating municipal pump maintenance experience. Questions are due October 21, 2026. A non-mandatory pre-proposal meeting is scheduled for October 14, 2026 at the T.B. Williams Water Treatment Plant.