Annual Water Treatment Plant High Service Pump Maintenance Contractor

The City of Lakeland Water Utilities Department is requesting proposals for annual inspection, maintenance, repair, and testing services for vertical turbine and split case horizontal high service pumps at the T.B. Williams and C. Wayne Combee Water Treatment Plants and the Highlands, Southwest, and Southeast Booster Stations, with proposals due August 7, 2026 at 4:30 p.m. via the City's OpenGov e-Procurement Portal. The contractor must possess demonstrated expertise in Peerless & Flowserve pump systems — a capability gating requirement.

The scope encompasses mobilization, labor, equipment, removal, transport, inspection reporting, reinstallation, piping connections, disinfection, and demobilization on a per-pump pricing basis across nine line items covering vertical high service pumps, split case horizontal pumps, and backwash/transfer pumps at both treatment plants and three booster stations, plus wearable service items and labor rates for approved work outside the written scope.

The contract runs one year from October 1, 2026 through September 30, 2027, with four optional one-year renewals available upon mutual written agreement. Evaluation is weighted 40 percent cost, 15 percent references, 15 percent years of experience, 10 percent warranty, 10 percent parts access, and 10 percent combined schedule and compliance. The contractor must maintain a repair facility within Polk County, provide three Florida municipal references from the past five years, and comply with Process Safety Management standards for work at the chlorine-containing treatment facilities.

Minimum insurance requirements are $1 million commercial general liability, $1 million business auto liability, $150,000 crane/riggers liability, and workers' compensation at statutory limits. Contractors must submit comprehensive safety documentation including accident statistics, injury frequency rates, Experience Modification Rates, evidence of regular safety meetings, documented training programs, written safety programs, and field safety inspection procedures. A mandatory pre-proposal meeting is scheduled for July 21, 2026 at 10:00 a.m. at T.B. Williams Water Treatment Plant. Questions are due July 29, 2026 at 5:00 p.m. Contractors must submit a notarized human trafficking affidavit and execute an indemnification agreement compliant with Florida Statutes Sections 725.06 and 725.08.