Annual Requirements Contract: Hauling of Construction Debris

The City of Richardson is issuing Request for Proposals (RFP) 703-26 for an Annual Requirements Contract to provide hauling of construction debris services, including the transportation of concrete, reinforcing steel, asphalt, backfill material, and lumber generated from street and utility line repairs to the North Texas Municipal Water District (NTMWD) Landfill in Melissa, Texas, approximately 28 miles from the service center. The initial contract term spans one year from the award date with four optional one-year renewal periods on identical terms and conditions. The City anticipates approximately 12 hauling events annually with 30 to 70 loads per event, though no minimum quantity is guaranteed; hauling operations must occur on weekdays between 7:00 A.M. and 3:00 P.M. with three business days' notice prior to each event. Qualified contractors must demonstrate a minimum of five years of experience hauling construction debris for municipalities of similar or larger size and provide five references, preferably from governmental entities. Evaluation criteria utilize a 100-point scoring system: Cost of Service (40 points), Resource Availability and Efficiency (25 points), and References (35 points). Contractors must submit itemized cost structures for turnkey service inclusive of all labor, equipment, fuel, and transportation costs per load based on 28-mile travel distance, with payment adjusted according to load capacity (100% payment at 85% or more capacity; per-ton deductions for loads under 85%). A pre-proposal conference is scheduled for Wednesday, April 22, 2026, at 10:00 A.M. via Zoom, with proposals due by Tuesday, May 12, 2026, at 2:00 P.M. Central Time, with award decisions expected four to six weeks after the proposal opening date.

Contractors must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability, Workers' Compensation per state requirements, $1,000,000 Automobile Liability, and $2,000,000 Excess Liability with the City named as additional insured, and must supply Commercial Driver's Licenses and insurance documentation for all drivers and vehicles. All drivers must comply with load capacity requirements and ensure hazardous materials are reported before leaving the site. Contractors with four or more citations within the past 36 months or a poor safety record may be disqualified. The RFP documents do not indicate specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or a listed budget range; however, the City reserves the right to load contractor trucks without charge, terminate the contract with 60 days' notice, cancel individual haul dates with 24 hours' notice without compensation, and reject any proposal or cancel the RFP entirely.