Annual Recycle Calendar - 2026

The City of Pittsburgh's Office of Management and Budget, acting on behalf of the Department of Public Works, is seeking a contractor to produce the Annual Recycle Calendar for 2026. The procurement involves creating two distinct double-sided mailers targeting the Central-Eastern and Southern-Northern regions of Pittsburgh, with a total print run of 63,000 copies (63,000 for each region). The mailers will be printed using four-color process (CMYK) on 17 x 11 75 lb. paper, folded to 3.66x8.5 inches, and must be printed on 30% Post-Consumer recycled paper. Key deliverables include comprehensive typesetting, design, layout, and color proofing of the recycling and refuse calendars, which will provide residents with detailed guidelines on waste disposal, recycling practices, collection schedules, and drop-off locations. The solicitation was released on July 15, 2025, with responses due by August 5, 2025, at 3:00 pm. Vendors must submit a complete proposal including design work, printing, and delivery costs, with a maximum budget of $30,000 for the entire project.

There are no specific set-aside designations or restrictions on vendor participation mentioned in the documentation. Potential bidders will need to complete a vendor registration form, provide a W-9, and comply with the City's standard terms and conditions. The City reserves the right to reject any bids and is tax-exempt for tangible personal property. Invoicing will be processed on a net 45-day basis, with all shipping and delivery costs required to be included in the submitted pricing. No separate shipping, handling, or delivery fees will be reimbursed, and purchase orders will be F.O.B. Destination. Vendors must ensure their proposals comply with postal regulations and include automated bar coding. The contract appears to be a one-time purchase for the 2026 calendar year, with a fixed maximum budget of $30,000, providing a clear financial scope for potential contractors interested in this print and design project.