Annual Recycle Calendar - 2025

The City of Pittsburgh's Office of Management and Budget, on behalf of the Department of Public Works, is soliciting quotes for the annual mailing of recycling flyers for calendar year 2025. The procurement, identified as RFQ-214, seeks a vendor to produce two separate double-sided mailers targeting 63,000 recipients each - one for the Central-Eastern area and another for the Southern-Northern area. Specific deliverables include four-color process printing on 17 x 11 75 lb. bi-fold, uncoated recycled cover paper, with vertical perforation and folding to an 8.5" x 5.5" mailing size. The project requires the selected vendor to collaborate closely with the city to finalize product details, including typesetting, design, and layout, while incorporating city feedback. Key submission details include a bid release date of July 12, 2024, with responses due by August 7, 2024, at 3:00 pm, and a requirement for delivery of finished mailers by November 18, 2024. The mailers must be printed on 30% Post-Consumer paper and comply with all postal regulations.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The total budget for the project is capped at $30,000, with bidders required to include all shipping and delivery costs in their submitted pricing. Invoicing will be subject to specific terms, with payment processed on a Net 45 days basis. The contract is structured as a one-time purchase, focusing on the 2025 Annual Recycle Calendar production and distribution. While no incumbent vendors are mentioned, the procurement suggests a recurring annual need for recycling communication materials. The project will require the winning vendor to work intimately with the City of Pittsburgh's Department of Public Works, Bureau of Environmental Services, to ensure accurate representation of recycling and waste disposal guidelines, collection schedules, and critical city service information.