Annual Purchase for Oil and Lubricants

Tarrant County is requesting bids for the annual purchase of oil and lubricants for county vehicles and equipment under IFB F2027006, with proposals due September 10, 2026. The contract establishes a primary vendor, secondary vendor, and alternate vendor on an as-needed basis.

The scope includes oils and lubricants supplied in gallons, quarts, tubes, pails, 55-gallon drums, 120-pound kegs, bulk containers exceeding 55 gallons, and 200–330 gallon totes. All products must comply with current American Petroleum Institute, International Lubricants Standardization and Approval Committee, or approved equivalent standards; reconditioned products are not acceptable. Bidders must submit specification sheets for each product and provide free pickup of empty drum containers when delivering new inventory, with pickup costs included in unit pricing. All delivery to designated Tarrant County locations must include freight prepaid, with all delivery charges, fuel surcharges, and administration fees incorporated into unit prices.

Delivery performance is a critical requirement: emergency orders require 48-hour delivery and normal orders require five business days. If the primary vendor cannot meet timelines, Tarrant County reserves the right to order from the secondary vendor. Vendors are preferred to have at least one location within 30 miles of 100 East Weatherford Street, Fort Worth, Texas. All delivered products are subject to testing for specification compliance; vendors bear testing costs if materials fail to meet standards.

Price adjustments are permitted only after 180 days from award or renewal and are limited to a maximum 5 percent variance, requiring written approval from the Tarrant County Purchasing Agent. Bidders may propose discounts for additional non-specified products, though these discounts will not be evaluated. No contract value or term length is specified in the source material.