Annual provision of polyethylene gas pipe

Gainesville Regional Utilities (GRU) is soliciting bids on annual provision of polyethylene gas pipe under ITB 2026-107, with proposals due September 3, 2026 at 12:00 a.m. via the GRU e-Procurement Portal, and questions due August 27, 2026.

The scope is polyethylene gas pipe materials to support GRU's gas distribution operations, furnished in accordance with GRU's technical specifications and standards. The contract is structured as an alliance model intended to generate supply chain efficiencies and reduce total cost of ownership through cooperative efforts between GRU, the successful supplier, and their respective manufacturers. Quantities listed on the pricing response form represent projected estimated annual usage and are not binding minimums or maximums. Respondents must indicate lead times from purchase order receipt to goods delivery, specify any minimum release requirements, and submit pricing on the provided Pricing Response Form. All materials shall be delivered F.O.B. Destination with freight included to the GRU dock; vendors must maintain an on-time delivery ratio of 95 percent or better.

The contract term runs October 1, 2026 through September 30, 2029, with an option to renew for an additional two-year period and a potential six-month extension, for a total potential duration of six years. Award will be made to the lowest, responsive, responsible bidder. A Bid Bond equal to five percent of the submitted price and a Commercial Blanket Bond of $100,000 are required. Performance and Payment Bonds at 100 percent of the awarded contract price are mandated. All responses must remain valid for sixty calendar days from the solicitation due date. The notice of intent to award is scheduled for September 7, 2026. No pre-bid meetings are scheduled. Respondents must submit the Respondent Certification Form, Drug-Free Workplace Certification, Anti-Human Trafficking Affidavit, and Subcontractor Information Form. GRU reserves the right to add, modify, or delete contract items without requiring a contract amendment, subject only to written email agreement between authorized representatives.