Contract_Sample_Document.pdf
PDF 375 KB Posted
- Attached to
- ANNUAL PROVISION OF POLYETHYLENE GAS PIPE
- Solicitation number
- ITB 2026-107
- Issued by
- Alachua County, Graceville City, Florida
About this file
Contract Summary
This is a Scope of Work and Technical Specifications document for the City of Gainesville Regional Utilities (GRU) in Florida, soliciting annual provision of polyethylene gas pipe. The contract aims to establish an alliance with a successful supplier and their manufacturers to generate supply chain efficiencies and reduce total cost of ownership through cooperative efforts. The document outlines technical specifications for polyethylene pipe materials, including requirements for pipe dimensions, pressure ratings, material standards compliance, and performance characteristics necessary for gas distribution system applications. The contract is structured as an annual agreement with the potential for extended terms to facilitate long-term supplier relationships and cost optimization initiatives.
The pricing structure and specific quantities for polyethylene gas pipe are to be determined through the competitive bidding process, with pricing terms expected to reflect volume commitments and cooperative supply chain arrangements. The solicitation emphasizes the importance of supplier capability and manufacturer partnerships in achieving the stated objectives of reduced total cost of ownership. GRU intends to leverage this contract to establish standardized sourcing practices that benefit both the utility and qualified suppliers, creating an environment conducive to predictable demand and supply planning that benefits all parties involved in the cooperative alliance.
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Other files
| File | Type | Posted |
|---|---|---|
| ANNUAL_PROVISION_OF_POLYETHYLENE_GAS_PIPE.pdf | ||
| P-28.05.pdf | ||
| P-28.00.pdf | ||
| Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf |
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Text version
Forms Page | 2
CONTRACT SAMPLE
CONTRACT BETWEEN THE CITY OF GAINESVILLE, d/b/a
GAINESVILLE REGIONAL UTILITIES,
AND <COMPANY NAME> FOR
<TITLE OF CONTRACT>
THIS CONTRACT is made and entered into with an effective date of Contract Effective Date, by and between the CITY OF GAINESVILLE, a Florida municipal corporation d/b/a GAINESVILLE
REGIONAL UTILITIES (“GRU”), with offices located at 301 SE 4th Ave, Gainesville, FL 32601, and
<Contractor Legal Name> (“Contractor”), a <Contractor's State of Business> <Contractor Business
Entity>, with its principal place of business at <Contractor Street Address Contractor City, State Zip>, individually referred to as “Party” or collectively as “Parties”.
WHEREAS, GRU requires <Name of Goods or Services>; and
WHEREAS, GRU issued a Solicitation on Solicitation/Project Release Date for <Name of Goods or
Services>; and
WHEREAS, <Contractor's Legal Name> submitted a Response dated Response Submitted, to provide
<Name of Goods or Services>; and
WHEREAS, GRU desires to enter into a Contract for <Name of Goods or Services> described herein.
NOW, THEREFORE, in consideration of the covenants contained herein, the Parties agree to the following:
1. Contractor shall provide <Name of Goods or Services>as detailed in the Statement of Work
(Attachment 1) in accordance with the General Terms and Conditions (Attachment 2), Supplemental
Conditions (Attachment 3), and/or Federal Supplemental Conditions (Attachment 4),
2. GRU shall pay to Contractor for the faithful performance of this Contract according to the pricing schedule attached hereto (Attachment A). Adjustments to price may be requested by the Contractor at least sixty (60) calendar days prior to the anniversary date of this Contract each year. Any negotiated price changes shall become effective on the anniversary date of that calendar year. Contractor shall provide documentation for any such price increase and the price increase shall not exceed 5% or the
Producer’s Price Index (PPI) and/or Consumer Price Index (CPI), whichever is the lowest, for the product during the previous twelve calendar months as published by the U.S. Department of Labor, Bureau of Labor Statistics.
3. TERM:
a. This Contract shall commence on the <Contract Effective Date> and terminate on <Contract
Termination Date>.
b. The Contract may be extended for <Renewals> upon mutual agreement of the Parties.
Forms Page | 2
c. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first above written.
CONTRACTOR’S LEGAL NAME
BY:
Name:
Title
Date Signed:
CITY OF GAINESVILLE d/b/a
GAINESVILLE REGIONAL UTILITIES
BY:
Name:
Title
Date Signed:
Approved as to form and legality:
City Attorney Full Name
City Attorney Title
Prepared by:
<Name of Procurement Specialist>
Procurement Specialist III
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