Annual Paving Repairs and Maintenance

The Oklahoma City Airport Trust (OCAT) is soliciting bids for an Annual Paving Repairs and Maintenance contract covering three airports: Will Rogers International Airport, Wiley Post Airport, and Clarence E. Page Airport. The procurement involves miscellaneous services, repairs, and maintenance activities across these airport facilities, with contractors responsible for coordinating work to minimize disruption to airport operations. Bidders must be pre-qualified as a Paving Contractor "B" with the City of Oklahoma City prior to submitting a bid, as established by Ordinance No. 26,614. A mandatory pre-bid conference is scheduled for April 9, 2025, at 2:30 p.m. at the Will Rogers World Airport, with electronic bid submissions due by April 23, 2025, at 10:00 a.m. Contractors will be required to provide a 5% bid security and comprehensive insurance coverage, and must comply with specific safety requirements, equipment usage guidelines, and federal airport regulations. The contract requires contractors to submit performance, statutory, maintenance, and potentially a defect bond, with pricing based on unit prices submitted in the bid.

The contract includes provisions for local subcontractor participation, with a maximum value of $400,000 per contract year and individual work orders to be issued as needed. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must complete two critical affidavits: a Business Relationship Affidavit disclosing any existing business relationships with project participants, and an Anti-Noncollusion Affidavit certifying that no collusive practices have been engaged in during the bidding process. The contract has an initial 365-day term with potential for two successive one-year renewals, and potential price adjustments may be made using the Consumer Price Index for subsequent contract years. Contractors will be evaluated based on their pre-qualification status, bid security, proposed unit prices, and ability to meet the comprehensive operational and safety requirements outlined in the solicitation documents. Potential bidders must carefully review all requirements, including the mandatory pre-bid conference attendance and pre-qualification criteria, to ensure eligibility for contract consideration.