Annual maintenance services for city fleet

The City of College Park, Georgia, located in Fulton County, is seeking proposals for RFP 26-14 to secure annual maintenance services for its municipal fleet, encompassing vehicles from the Police Department, Emergency Medical Services (EMS), Public Works, and Fire Department. The procurement aims to identify a qualified vendor capable of providing comprehensive maintenance, including routine and preventive maintenance, diagnostics, and repairs for diverse vehicle types such as patrol cars, ambulances, dump trucks, and fire engines. Vendors must demonstrate at least 5 years of experience servicing municipal or emergency response vehicles and employ ASE-certified technicians with 24/7 emergency service availability. The evaluation criteria for this two-year contract with potential four-year renewal will be weighted across technical capability (30%), experience and references (25%), reporting and communication tools (10%), response time and availability (10%), and cost proposal (25%). Critical dates include a non-mandatory pre-bid conference on September 9, 2025, at 10:00 am EST, with proposal submissions due on September 30, 2025, at 3:00 pm EST.

The city explicitly encourages participation from minority, woman-owned, and small business owners, implementing a local preference policy that may provide advantageous consideration to businesses located within College Park city limits. Prospective contractors must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and professional liability policies. The contract will be awarded to the most responsive offeror based on the comprehensive evaluation criteria, with selection not necessarily defaulting to the lowest cost proposal. While specific budget ranges are not explicitly detailed in the documentation, the scope suggests a significant municipal fleet maintenance contract. The procurement process emphasizes technical competence, proven experience, responsive communication, and operational reliability as key selection factors, with a clear intent to secure a long-term, high-quality maintenance partnership for the city's critical vehicular infrastructure.