Annual Floor Covering Services

Wellesley Housing Authority is requesting written quotes for annual floor covering services across six housing developments totaling 243 units in Wellesley, Massachusetts, with quotes due October 8, 2026 (submitted by 4:00 p.m.) and a non-mandatory pre-bid conference on September 23, 2026 at 10:00 a.m.

The scope includes new installations of vinyl composite tile, sheet vinyl, and vinyl planking in various unit types and bathroom configurations at six locations: 109 Barton Road (88 units), 50 Linden Street/Waldo Court (12 units), 41 River Street (26 units), 315 Weston Road (31 units), 487–503 Washington Street/Morton Circle (36 units), and 505–513 Washington Street (40 units). The contract also covers on-call repair services and subfloor underlayment and cove base installation. Contractors must be licensed and insured. All installations, repairs, and replacements are subject to Massachusetts prevailing wage rates established by the Department of Labor Standards. All employees must complete ten hours of OSHA-approved safety and health training and comply with EPA Regulation 40 CFR 745 requirements. Contractors with contract value exceeding $25,000 must provide 100% performance and payment bonds.

The estimated contract value is $25,000, not to exceed $50,000, for a one-year term beginning November 1, 2026 through October 31, 2027. Pricing shall be submitted on the Authority's form with separate line items for different unit types, per-square-foot pricing for subfloor underlayment, and per-linear-foot pricing for cove base. Contract award is anticipated within thirty days of quote opening, subject to Board approval. No MBE/WBE participation goals are required. The Authority reserves the right to reject any or all bids and award to the lowest responsible and eligible bidder. Contract documents are available for pickup after September 17, 2026.