Florring_Service_Contract_Wellesey 1.pdf

WELLESLEY HOUSING AUTHORITY

REQUEST FOR QUOTES (RFQ)

SERVICE CONTRACT FOR

Annual Floor Covering Services

RFQ # 2026-03

Issue Date: Wednesday, September 16, 2026

Submission Due Date: Wednesday, October 7, 2026

Wellesley Housing Authority 109 Barton Road

Wellesley Hills, MA 02481

Flooring Covering Services

SECTION 1: INTRODUCTION

SECTION 2: INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

ARTICLE 2 - BIDDER CERTIFICATIONS – OSHA & LEAD TRAINING

ARTICLE 3 - MBE/WBE PARTICIPATION GOALS – NO REQUIREMENTS

ARTICLE 4 - REQUESTS FOR INTERPRETATION

ARTICLE 5 - PREPARATION AND SUBMISSION OF QUOTES

ARTICLE 6 - WITHDRAWAL OF QUOTES

ARTICLE 7 - CONTRACT AWARD

ARTICLE 8 - FORMS REQUIRED AT CONTRACT APPROVAL

ARTICLE 9 - CONTRACT VALIDATION

SECTION 3: GENERAL CONDITIONS

3.1 THE CONTRACT DOCUMENTS

3.2 OWNER

3.3 BIDDER

3.4 DEPARTMENT

3.5 PROJECT FUNDING

3.6 CONTRACTOR

3.7 CONTRACTOR’S PERSONNEL

3.8 CARE OF WORK/DAMAGES

3.9 MATERIAL

3.10 REMOVAL OF DEBRIS

3.11 SECURITY OF WORK

3.12 HOURS OF OPERATION

3.13 SALES TAX EXEMPTION AND OTHER TAXES

3.14 PERMITS, FEES AND NOTICES

3.15 BONDS

3.16 EXECUTIVE ORDERS

3.17 OSHA AND SAFETY

3.18 RIGHT TO KNOW LAW

3.19 INVOICING

3.20 PAYMENTS

3.21 AUTHORITY’S RIGHTS

3.22 INSURANCE

3.23 WARRANTY

3.24 TERMINATION FOR CAUSE AND FOR CONVENIENCE

SECTION 4: PREVAILING WAGES AND LABOR REGULATIONS

4.1 PREVAILING WAGE RATES

4.2 WAGE RATE REPORTING

4.3 APPRENTICE REQUIREMENTS

4.4 EMPLOYEE OSHA SAFETY TRAINING

SECTION 5: SCOPE OF TESTING, MAINTENANCE AND REPAIR SERVICES

5.1 GENERAL SCOPE

5.1.1 HOURS OF WORK

5.1.2 MATERIALS

5.2 FLOOR COVERING SERVICES COVERED UNDER THIS

CONTRACT

5.3 REPAIRS / ON-CALL AS NEEDED CALL BACK SERVICES

SECTION 6: FORM FOR QUOTES

SECTION 7: BIDDER’S REFERENCE FORM

SECTION 8: OWNER – CONTRACTOR AGREEMENT

SECTION 9: CERTIFICATE OF VOTE OF AUTHORIZATION

SECTION 10: PERFORMANCE BOND

SECTION 11: PAYMENT BOND

SECTION 12: APPENDICES

APPENDIX “A” PREVAILING WAGE RATES 26

SECTION 1: INTRODUCTION

1.1 Wellesley HOUSING AUTHORITY

The Wellesley Housing Authority (hereinafter, “Authority” or “Owner” or “LHA”) is a public entity that provides subsidized housing and housing assistance to low-income families, within the Town of Wellesley. Massachusetts. The Authority is headed by an Executive Director and is governed by a board of commissioners and is subject to the requirements of Title 24 of the Code of Federal Regulations, Mass.

General Law and the Authority’s procurement policy.

Currently, the Authority owns and/or manages: 1-109 Barton Road, 16 buildings, 88 units; 50 Linden St (Waldo Court), 3 buildings, 12 units; 41 River St, 1 building, 26 units; 315 Weston Road, 1 building, 31 units; 487-503 Washington St (Morton Circle), 10 buildings, 36 units; 505-513 Washington St, 5 buildings, 40 units throughout the Town of Wellesley.

The Authority is requesting quotes from qualified, licensed and insured Contractors to provide full floor covering installation, maintenance and repair services as specified in the enclosed documents. The successful bidder will be required to sign a contract with the Authority for a period of one year beginning November 1, 2026 through October 31, 2027. The contract price for each year is a fixed price equal to the pricing for recurring services established on the attached Form for Quote as well as an estimate for repairs based on the pricing provided on the bid submitted.

1.2 PUBLIC NOTIFICATION

PUBLIC NOTIFICATION FOR WRITTEN QUOTES

The Wellesley Housing Authority, the Awarding Authority, invites written quotes from

Contractors for an Annual Floor Covering Services Contract for the Wellesley Housing Authority in Wellesley, Massachusetts, in accordance with the documents herein.

The estimated one (1) year value of this Contract is $25,000 Not to exceed $50,000

All Quotes are subject to applicable bidding laws including, but not limited to M.G.L. c.149 §44A – H, M.G.L. c.30 and applicable federal procurement laws. To the extent there are inconsistencies between state and federal procurement laws, the more stringent standard will be followed for purposes of this Request for Quotes.

Written Quotes will be received until 4:00 PM, Wednesday, October 7, 2026

All Quotes should be submitted via email to James@WellesleyHousing.Org or delivered to Wellesley Housing Authority, 109 Barton Road, Wellesley Hills, MA 02481 and received no later than the date & time specified above. Quotes may be emailed, hand delivered or mailed.

Contract Documents will be available for pick-up at: 109 Barton Road, Wellesley Hills, MA 02481. after 9/17/26, at 10:00 AM

There will be a recommended, but non-mandatory, pre-bid conference held on Wednesday, September 23, 2026 at 10:00 AM located at 109 Barton Road, Wellesley Hills, MA 02481.

All questions and requests for interpretation must be submitted in writing to James Sullivan no later than Thursday, October 1, 2026 at 4:00 PM Questions and requests for interpretations may be responded to via addendum, as determined by the Owner.

END OF PUBLIC NOTIFICATION FOR WRITTEN QUOTES

SECTION 2: INSTRUCTIONS TO BIDDERS

ARTICLE 1 - BIDDER'S REPRESENTATION

Each Bidder (hereinafter called the "Bidder") by making a Quote (hereinafter called "Quote") represents that:

1.1 The Bidder has read and understands the Contract Documents and the Quote is made in accordance therewith.

1.2 The Bidder has visited the site and is familiar with the local conditions under which the Work has to be performed.

1.3 Failure to so examine the Contract Documents and site will not relieve any Bidder from any obligation arising from submitting a Quote.

1.4 By receiving and reviewing this document, each Bidder is thereby agreeing to abide by all terms and conditions listed herein.

ARTICLE 2 - BIDDER CERTIFICATIONS – OSHA & LEAD TRAINING

2.1 Massachusetts law requires all workers on this project construction site must have no less than 10 hours of OSHA-approved safety and health training.

2.2 The Contractor shall comply with requirements of EPA Regulation 40 CFR 745 including but not limited to Company, supervisor, and worker training.

ARTICLE 3 - MBE/WBE PARTICIPATION GOALS – NO REQUIREMENTS

ARTICLE 4 - REQUESTS FOR INTERPRETATION

4.1 Bidders shall promptly notify the Owner and or his/her Representative of any ambiguity, inconsistency, or error which they may discover upon examination of the Contract Documents, the site, and local conditions.

4.2 Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Owner and or his/her Representative. The Owner and or his/her Representative will answer such requests if received seven (7) calendar days before the date for receipt of the bids.

4.3 Interpretation, correction, or change in the Contract Documents will be made by written Addendum which will become part of the Contract Documents. Neither the Owner nor the Owner Representative will be held accountable for any oral interpretations, corrections, or changes

4.4 Each individual or firm recorded (registered plan holder) as having requested a set of Contract Documents will be electronically notified via email when any addenda are issued. Hard copy addenda will not be issued.

4.5 Copies of addenda will be made available for inspection at the locations listed in the Advertisement where Contract Documents are on file or available.

ARTICLE 5 - PREPARATION AND SUBMISSION OF QUOTES

5.1 Quotes should be submitted on the "Form for Quotes" as appropriate, furnished at no cost by the

Owner.

5.1.1 All entries on the Form for Quotes shall be made by typewriter or in ink.

5.1.2 Where so indicated on the Form for Quotes sums shall be expressed in both words and figures. Where there is a discrepancy between the Bid sum expressed in words and the Bid sum expressed in figures, the words shall control.

5.1.3 DO NOT FOLD OR MAKE ANY ADDITIONAL MARKS, NOTATIONS OR REQUIREMENTS ON THE

DOCUMENTS TO BE SUBMITTED! Contractors are not allowed to change any requirements or forms contained herein, either by making or entering onto these documents or the documents submitted any revisions or additions; and if any such additional marks, notations or requirements are entered on any of the documents that are submitted to the Authority by the contractor, such may invalidate that bid. If, after accepting such a bid, the Authority decides that any such entry has not changed the intent of the bid that the Authority intended to receive, the Authority may accept the bid and the bid shall be considered by the Authority as if those additional marks, notations or requirements were not entered on such.

5.1.4 Bids must be signed and the bidder’s name typed or printed on the bid sheet and each continuation sheet which requires the entry of information by the bidder. Erasures or other changes must be initialed by the person signing the bid. Bids signed by an agent shall be accompanied by evidence of that agent’s authority.

5.2 Bid Deposits – NOT required for contracts with a one (1) year estimated contract value less than $50,000.

5.3 Delivery of Quotes

5.3.1 The Quote shall be submitted with the following clearly marked on the envelope, fax cover sheet, or email:

● QUOTE FOR:

● NAME OF HOUSING AUTHORITY AND RFQ NUMBER

● BIDDER'S NAME AND BUSINESS ADDRESS

● PHONE NUMBER & CONTACT PERSON

5.3.2 Date and time for receipt of Quotes is set forth in the Public Notification.

5.3.3 Timely delivery of a Quote at the location designated shall be the full responsibility of the Bidders.

5.3.4 The Owner shall have no obligation to compensate any contractor for any costs incurred in responding to this RFQ

ARTICLE 6 - WITHDRAWAL OF QUOTES

6.1 Before Opening of Quotes

6.1.1 Any quote may be withdrawn prior to the time designated for receipt of quotes upon written request. Withdrawal of Quotes must be confirmed over the Bidder's signature by written notice post-marked or sent by email on or before the date and time set for receipt of Quotes.

6.1.2 Withdrawn quotes may be resubmitted up to the time designated for the receipt of Quotes.

6.2 After Opening of Quotes

6.2.1 Bidders may withdraw Quotes, without penalty, any time up to the time of Award as defined in paragraph 7.1, and upon demonstrating, to the satisfaction of the Housing Authority, that a bona fide clerical error was made during the preparation of the Quote.

6.3 In the event of a Quotes Withdrawal after Opening of Quotes, the Housing Authority shall consider the Quote from next lowest eligible and responsible bidder

ARTICLE 7 - CONTRACT AWARD

7.1 Award means the determination of the lowest, responsible and eligible Bidder by the Owner.

7.2 The Owner will award the contract to the lowest responsible bidder, subject to Board approval, within thirty (30) days, Saturdays, Sundays, and legal holidays excluded, after the opening of quotes.

7.3 As used herein, the term “responsible” shall mean the person:

7.3.1 Who demonstrably possesses the skill, ability and integrity necessary to faithfully perform the work called for by a particular contract, based upon a determination of competent workmanship and financial soundness in accordance with the provisions of M.G.L.

c. 149(44)(d)

7.3.2 Who shall certify, that they have the ability to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work; and

7.3.3 Who shall certify that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work, and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and

7.3.4 Who is not debarred from bidding under M.G.L. c. 149, §44C.

7.4 The Owner reserves the right to reject any or all bids, to waive any informality in the RFQ process, or to terminate the RFQ process at any time, if deemed by the Authority to be in its best interests.

7.5 The Owner reserves the right not to award a contract pursuant to this RFQ.

7.6 The Owner reserves the right to reject and not consider any bid that does not meet the requirements of this RFQ, including but not necessarily limited to incomplete bids and/or bids offering alternate or non-requested services.

ARTICLE 8 - FORMS REQUIRED AT CONTRACT APPROVAL

8.1 Upon award, the Bidder shall complete the following forms to ensure prompt contract validation.

These forms will be provided to the Bidder by Owner and three (3) originals must be submitted.

1. Owner-Contractor Agreement.

2. Form of Certificate of Vote of Authorization (If Applicable)

3. Form of Contractor's Equal Employment Certification in accordance with Section 00.73.36 of the General Conditions.

4. FOR PROJECTS or contracts with a bid/contract cost exceeding $25,000: Form of Performance Bond and Form of Payment Bond must be submitted by the General Contractor on EOHLC's form, in accordance with Section 3.10 of the General Conditions. The dates on the bonds must coincide with the contract date, and a current Power-of-Attorney must be attached to each bond.

8.2 Insurance Certificates for the coverage required by Section 3.8 of the General Conditions must be submitted prior to contract validation; refer to Section 3 for minimum coverage requirements.

8.2.1 General Contractors must indicate on Builders Risk insurance Certificate or installation floater if stored materials are covered.

8.3 Contractor’s Company Certification with EPA Regulation 40 CFR 745 must be submitted prior to contract validation.

ARTICLE 9 - CONTRACT VALIDATION

9.1 The Notice to Proceed for services shall not be issued until the Owner-Contractor Agreement has been executed by the Contractor and the Awarding Authority.

9.2 Incomplete or unacceptable submissions of forms required by paragraphs 8.1 - 8.3 will delay the execution of the Owner-Contractor Agreement by the Awarding Authority.

END OF SECTION INSTRUCTIONS TO BIDDERS

SECTION 3: GENERAL CONDITIONS

3.1 THE CONTRACT DOCUMENTS

The Contract for Maintenance and Repair Services consist of the Contract Documents which include the Owner-Contract Agreement, Public Notification, Quote Form, Conditions of the Contract, Specifications, Drawings, all Addenda issued prior to execution of the Contract and any other documents listed in the Agreement and Modifications issued after execution of the Contract.

3.2 OWNER

The term “Owner” sometimes also referred to as the “Awarding Authority” or “Authority” means the Housing Authority identified in the Owner-Contractor Agreement, organized and existing under the provisions of M.G.L. c.121B

3.3 BIDDER

The term “Quote(s)” “Bid(s)” or “Bidder(s)” shall mean the person or firm from which prices have been submitted to the Owner for services identified in these documents.

3.4 DEPARTMENT

The term "Department" means the Commonwealth of Massachusetts, Department of Housing and Community Development, also referred to as “DHCD.”

3.5 PROJECT FUNDING

The Work under this Contract may be funded wholly or in part by the Commonwealth of

Massachusetts through the Department pursuant to a Contract for Financial Assistance between the Department and the Owner. The Work under this Contract may also be funded wholly or in part with by the federal government through the Department of Housing and Urban Development. To the extent federal funds are received by the Owner for the Work, the supplementary conditions attached hereto shall be part of this Contract, and where the terms or conditions of said supplementary conditions conflict with this Contract, the more stringent terms or conditions shall apply.

3.6 CONTRACTOR

The Contractor, sometimes referred to as the General Contractor, is the person or entity identified as such throughout the Contract Documents as if singular in number. The term Contractor means the Contractor or its authorized representative.

The Contractor shall supervise and direct the Work, using the Contractor's best skill and attention. The Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures, and for coordinating all portions of the Work under the Contract.

3.7 CONTRACTOR’S PERSONNEL

The Contractor shall employ a supervisor, licensed in the applicable trade, and all skilled tradesmen necessary to perform the services required in this contract. The Authority shall have the right to require the Contractor to remove and/or replace any of the personnel for non-performance or unprofessional behavior. The Contractor or Contractor’s supervisor shall be available to inspect such work as required by the Authority.

The Contractor shall provide certification in writing to the Authority confirming that all employees employed by the contractor have successfully passed a Criminal Offenders background check.

All work must be performed by or under direct supervision of a licensed person, licensed in the applicable trade pursuant to this RFQ. The Contractor must provide a copy of their license as well as each employee employed by the Contractor and working on the Authority’s properties.

3.8 CARE OF WORK/DAMAGES

All work is to be carefully protected so no damages will come of it from water, frost, accident or any other cause. Any damages which may come to any of the work shall be repaired immediately by the Contractor at his/her own expense and without additional cost to the Authority. This shall also apply to any abutting or adjoining work on the premises. The Contractor shall be responsible for any damage to abutting or adjoining surfaces; in the event of such damage, the Contractor shall repair said damaged areas immediately at his/her own expense without additional cost to the Authority.

3.9 MATERIAL

The Authority reserves the right to approve or reject any supplies, material or equipment used by the Contractor. The Contractor agrees to replace any rejected supplies, materials or equipment, to the satisfaction of the Authority. The Contractor must be willing to make repairs using parts supplied by the Authority when applicable. The Authority reserves the right to purchase necessary materials, supplies, components and equipment when it determines that it is in the best interest of the Authority to do.

3.10 REMOVAL OF DEBRIS

It is the Contractor’s responsibility to remove all debris. Debris of any nature shall be completely removed from the site at the end of each day’s work and disposed of in accordance with all Federal, State and Local regulations.

3.11 SECURITY OF WORK

The Contractor is responsible for the security of all work, materials and equipment until it is accepted by the Authority.

3.12 HOURS OF OPERATION

For purposes of this RFQ, unless specifically authorized by the Authority, in writing, regular working hours are Monday – Thursday 7:00 a.m. to 4:00 p.m. and Friday 7:30 a.m. to 2:00 p.m. After hours are Monday – Thursday 4:00 p.m. to 7:30 a.m., Friday after 2:00 p.m. and anytime Saturday, Sunday and Holidays.

3.13 SALES TAX EXEMPTION AND OTHER TAXES

To the extent that materials and supplies are used or incorporated in the performance of this contract, the Contractor is considered an exempt purchaser under the Massachusetts Sales Act, Chapter 14 of the Acts of 1966.

Purchases by the Authority are exempt from any Federal, State or Municipal Sales and/or Excise Taxes.

The Contractor shall be responsible for paying all other taxes and tariffs of any sort, related to the work.

3.14 PERMITS, FEES AND NOTICES

The Contractor shall secure and the Owner shall pay for any and all permits. The Contractor shall secure and pay for all licenses, and other fees required for the proper execution of services.

The Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, and lawful orders of public authorities bearing on performance of the work. If the Contractor performs work knowing it to be contrary to laws, statutes, ordinances, building codes, and rules and regulations without such notice to the Authority, the Contractor shall assume full responsibility for such work and shall bear the attributed costs.

The Contractor shall secure all permits and governmental fees, licenses and inspections necessary for proper execution and completion of services

The Contractor may invoice permits at cost with appropriate documentation verifying that such permit/s have been obtained.

3.15 BONDS

For Contracts exceeding $25,000, the Contractor shall provide the Owner with a 100% performance and payment (labor and materials) bonds in the form provided by the Department, executed by a surety licensed by the Commonwealth's Division of Insurance. Each such bond shall be in the amount of the Contract Sum.

Bonds must be submitted by the Contractor on EOHLC’s forms and shall obtain the bonds within ten (10) days from the date of notification of contract award.

3.16 EXECUTIVE ORDERS

The Contractor shall comply with the provisions of M.G.L. c. 151B; Executive Order 478, regarding non-discrimination, diversity, equal opportunity; Executive Order 481, prohibiting the use of undocumented workers on state contracts; U.S. Department of Labor Executive Order 11246 regarding Equal Opportunity Employment and all regulations promulgated pursuant thereto. The aforementioned law, executive orders, and regulations are incorporated herein by reference and made a part of this Contract.

3.17 OSHA AND SAFETY

The Contractor shall provide copies of OSHA cards to the Authority confirming that all employees employed by the Contractor have successfully completed ten (10) hours of OSHA training per year.

The Contractor must comply with all Federal, State, and local safety laws and regulations applicable to work performed under this Contract.

3.18 RIGHT TO KNOW LAW

The Contractor agrees to submit a Safety Data Sheet (SDS) for each toxic or hazardous substance or mixture containing such substance, pursuant to M.G.L. c. 111F, sections 8,9, and 10 and the regulations contained in 441 CMR 21.06 when deliveries are made. The vendor agrees to deliver all containers properly labeled pursuant to M.G.L. c 111F section 7 and regulations contained in 441 CMR 21.06 when deliveries are made. Failure to furnish MSDS and/or labels on each container may result in civil or criminal penalties, including bid debarment and action to prevent the vendor from selling said substances, or mixtures contain said substances within the Commonwealth. All vendors furnishing substances or mixtures subject to Chapter 111F or M.G.L. are cautioned to obtain and read the laws, rules and regulations referenced above. Copies may be obtained from the State House Bookstore, Secretary of State, State House, Room 117, Boston, MA 02133, Telephone: (617) 727-2834.

3.19 INVOICING

Invoices should be submitted within 30 days of completion of services. Invoices shall include, but not limited to, date and location of service, hours worked, hourly rate as based on the quoted pricing, description of work performed, certified payroll reports, itemized list of materials used and permits at cost.

The Authority will pay for time on-site only. The Authority shall not pay travel expenses associated with the performance of work outlined under this RFQ.

Prior written authorization from the Authority is needed when two or more employees are necessary to complete the work.

All costs for parts/materials, not covered under this contract as noted in Section 5, shall be paid on a cost plus 10% margin to compensate for the bidder’s overhead costs. It will be the contractor’s responsibility to provide a copy of their supplier’s invoice for the parts/materials with the invoice to the Owner. No parts/materials will be paid for without the contractor’s supplier invoice for those parts/materials.

3.20 PAYMENTS

Payments to the Contractor shall be made within thirty days after the work has been completed, fully inspected, accepted by the Authority and all necessary documentation has been submitted.

Necessary documentation will include but not limited to certificate of insurance, copies of licenses, permits, written invoice, inspection reports, warranty certificates, installation and owner’s manuals for any equipment installed.

The Contractor shall as hereinafter specified under Section 4 submit payroll reports with each invoice.

3.21 AUTHORITY’S RIGHTS

The Authority reserves the right to call the next lowest contractor in the event that the awarded Contractor cannot fulfill his/her obligations to the agreement.

The Authority reserves the right to undertake whatever actions it deems necessary to correct a fault within the system which may jeopardize the safety of any resident or building, regardless of this RFQ and provisions and/or conditions herein stated.

The Authority reserves the right to terminate a contract awarded pursuant to this RFQ, at any time for its convenience upon 10 days written notice to the Contractor(s).

3.22 INSURANCE

The Contractor shall provide insurance coverage as listed in subparagraphs 3.22.1 - 3.22.6. This insurance shall be provided at the Contractor's expense and shall be in full force and effect during the full term of this contract.

3.22.1 WORKERS’ COMPENSATION and EMPLOYERS LIABILITY

Workers’ Compensation: Coverage A Per G.L. c149 §34 and c152, as amended.

Employer's liability: Coverage B $500,000 Bodily Injury by Accident each accident

$500,000 Bodily Injury by Disease each employee

$500,000 Bodily Injury by Disease policy limit

3.22.2 COMMERCIAL GENERAL LIABILITY

Contractor shall provide to the Owner the “Commercial General Liability” policy form CG0001, or the exact equivalent with the limits of no less than:

Each Occurrence $1,000,000

General Aggregate $1,000,000

Products-Completed Operations Aggregate $1,000,000

Personal Injury & Advertising Injury $1,000,000

Damages to Premises Rented by You

Not Specified Medical Expenses $5,000

Additional insured coverage for the Commercial General Liability policy should apply to both ongoing and completed operations with endorsements at least as broad as forms CG2010 0413, CG2038 0423 and CG2037 0412.

3.22.3 AUTOMOBILE LIABILITY

Contractor shall provide automobile liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA0001, or the exact equivalent. If contractor owns no vehicles, this requirement may be met through a non-owned endorsement to the Commercial General Liability.

Bodily Injury $500,000 each person

$1,000,000 each accident

Property Damage $500,000 each accident or

$1,000,000 combined single limit

3.22.4 OWNER AS CO-INSURED

The Owner, the Department and where applicable, the Owner’s Regional Capital Assistance Team (RCAT) as described in G.L. 121B, §26C or other agent, shall be named as additional insureds on the Contractor's liability policies. Coverage should apply on a primary and non-contributory basis.

3.22.5 CERTIFICATES OF INSURANCE, POLICIES

The Contractor shall not commence work on this contract until proof of compliance with this article has been furnished to the Owner by submitting one copy of a properly endorsed insurance certificate issued by a company authorized to write insurance in the Commonwealth. This certificate shall indicate that the Contractual Liability Coverage is in force.

The Contractor shall file the original and one certified copy of all policies with the Owner within sixty days after Contract award. If the Owner is damaged by the Contractor's failure to maintain such insurance and to so notify the Owner, then the Contractor shall be responsible for all reasonable costs attributable thereto.

3.22.6 CANCELLATION

Cancellation of any insurance required by this contract, whether by the insurer or the insured, shall not be valid unless written notice thereof is given by the party proposing cancellation to the other party and to the Owner at least thirty days prior to the effective date thereof, which shall be expressed in said notice.

3.23 WARRANTY

(A) In addition to any other warranties in this contract, the Contractor warrants, except as provided in paragraph (j) of this clause, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. This warranty shall continue for a period of 1 YEAR from the date of final acceptance of the work. Each payment made to the Contractor by the Owner shall establish the acceptance date for work performed listed therein with each invoice and each payment date shall establish the beginning of the warranty period for work listed on the invoice. If the Authority takes possession of any part of the work before final acceptance, this warranty shall continue for a period of one year (unless otherwise indicated) from the date that the Authority takes possession.

(B) The Contractor shall remedy, at the Contractor’s expense, any failure to conform or any defect. In addition, the Contractor shall remedy, at the Contractor’s expense, any damage to Authority-owned or controlled real or personal property when the damage is the result of:

(1) The Contractor’s failure to conform to contract requirements; or

(2) Any defects of equipment, material, workmanship or design furnished by the Contractor.

(C) The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause.

The Contractor’s warranty with respect to work repaired or replaced will run for one year (unless otherwise indicated) from the date of repair or replacement.

(D) The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect or damage.

(E) If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Authority shall have the right to replace, repair or otherwise remedy the failure, defect, or damage at the Contractor’s expense.

(F) With respect to all warranties, expressed or implied from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall:

(1) Obtain all warranties that would be given in normal commercial practice;

(2) Require all warranties to be executed, in writing, for the benefit of the Authority; and,

(3) Enforce all warranties for the benefit of the Authority.

(G) In the event the Contractor’s warranty under paragraph (a) of this clause has expired, the Authority may bring suit at its own expense to enforce a subcontractor’s, manufacturer’s or supplier’s warranty.

(H) Contractor shall not be liable for the repair of any defect of material or design furnished by the Authority nor for the repair of any damage that results from any defect in Authority furnished material or design.

(I) Notwithstanding any provisions herein to the contrary, the establishment of the time periods in paragraphs (a) and (c) above relate only to the specific obligation of the Contractor to correct the work, and have no relationship to the time within which its obligation to comply with the contract may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Contractor’s liability with respect to its obligation other than specifically to correct the work.

(J) This warranty shall not limit the Authority’s rights under the Inspection and Acceptance of Construction clause of this contract with respect to latent defects, gross mistakes or fraud.

3.24 TERMINATION FOR CAUSE AND FOR CONVENIENCE

The Authority may terminate this contract in whole, or from time to time in part, for the Authority’s convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). The Authority shall terminate by delivering to the Contractor a written Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall:

(1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the Authority all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process. If the termination is for the convenience of the Authority, the Authority shall be liable only for payment for services rendered before the effective date of the termination. If the termination is due to the failure of the Contractor to fulfill its obligations under the contract (cause/default), the Authority may (1) require the Contractor to deliver to it, in the manner and to the extent directed by the Authority, any work described in the Notice of Termination;

(2) take over the work and prosecute the same to completion by contract of otherwise, and the Contractor shall be liable for any additional cost incurred by the Authority; and (3) withhold any payments to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by the Authority by the Contractor. In the event of termination for cause/default, the Authority shall be liable to the Contractor for reasonable cost incurred by the Contractor before the effective date of the termination. Any dispute shall be decided by the Contracting Officer.

The Owner may terminate this contract for cause if it determines that any of the following circumstances have occurred:

1. The Contractor is adjudged bankrupt or has made a general assignment for the benefit of its creditors.

2. A receiver has been appointed over the Contractor's property.

3. All or a part of the Work has been abandoned.

4. The Contractor has sublet or assigned all or any portion of the Work, the Contract, or claims thereunder, without the prior written consent of the Owner, except as provided in the Contract Documents.

5. The Owner has determined that the rate of progress required on the project is not being met.

6. The Contractor has substantially violated any provisions of this Contract.

7. Unauthorized Sub-Contracting Prohibited: The successful contractor shall not assign any right, nor delegate any duty for the work proposed pursuant to this RFQ (including, but not limited to, selling or transferring the contract) without the prior written consent of the Authority.

Contractor requesting such written consent must do so at the time of bid submission and within 5 calendar days after the receipt of bid shall provide to the Authority with the company name, address and principal of such company. If this information is not provided within such time, the contractor shall be deemed unresponsive and such bid shall be rejected. Any purported assignment of interest or delegations of duty, without the prior written consent of the Authority, shall be void and may result in cancellation of the contract with the Contractor, or may result in the full or partial forfeiture of the funds paid to the successful bidder as a result of the proposed contract: either as determined by the Authority.

3.25 INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Authority from and against any and all claims, damages, losses, and expenses, including attorney's fees, arising out of the performance of this Agreement when such claims, damages, losses, and expenses are caused, in whole or in part, by the acts, errors, or omissions of the Contractor or Contractor’s employees, agents, subcontractors or representatives.

END OF SECTION GENERAL CONDITIONS

SECTION 4: PREVAILING WAGES AND LABOR REGULATIONS

4.1 PREVAILING WAGE RATES

4.1.1 Work for certain professional services covered under this contract are excluded from prevailing wage rates. These exclusions include: Inspections and testing conducted without repairs.

4.1.2 Installations, repairs and or replacements of any parts associated with the work under this contract are subject to the prevailing wage rates and the follow subsections 4.1.3 through

4.4.2 shall apply.

4.1.3 The rate per hour to be paid to mechanics, apprentices, teamsters, chauffeurs, and laborers employed on the Work shall not be less than the rate of wages in the attached "Minimum Wage Rates" as determined by the Massachusetts Department of Labor Standards. This schedule shall continue to be the minimum rate of wages for said employees during the life of this Contract. Any questions relative to the applicability of any wage rate shall be directed to the Division of Occupational Safety.

4.1.4 Keep a legible copy of said schedule posted on the site at all times. Provide the Owner, on a weekly basis, and keep an on-site file of the wage rates and classifications of labor employed on this Work in order that they may be available for inspection by the Owner, Department, Architect, or any agency having jurisdiction.

4.1.5 Pay reserve police officers employed on the Work the prevailing rate of wages paid to regular police officers as required by MGL c149 § 34B, as amended. Such police officers shall be covered by Worker's Compensation Insurance and Employers Liability Insurance provided by the Contractor.

4.2 WAGE RATE REPORTING

4.2.1 The Contractor and all subcontractors shall provide certified payroll affidavits verifying compliance with MGL c.149 §§26 - 27H.

4.2.2 The Contractor shall provide a Statement of Compliance within 15 days of the completion of any services. This statement shall be submitted to the Owner on the form found elsewhere in this section.

4.2.3 Weekly Payroll Form www.mass.gov/lwd/docs/dos/prevaling-wage/pw-payroll.pdf

4.2.4 Statement of Compliance www.mass.gov/lwd/docs/dos/prevaling-wage/pw-compliance.pdf http://www.mass.gov/lwd/docs/dos/prevaling-wage/pw-payroll.pdf http://www.mass.gov/lwd/docs/dos/prevaling-wage/pw-payroll.pdf http://www.mass.gov/lwd/docs/dos/prevaling-wage/pw-compliance.pdf

4.3 APPRENTICE REQUIREMENTS

Apprentices employed pursuant to this determination of wage rates must be registered and approved by the State Apprenticeship Council wherever rates for journeymen or apprentices are not listed.

4.4 EMPLOYEE OSHA SAFETY TRAINING

4.4.1 All employees who work on this construction site must have no less than 10 hours of OSHA-approved safety and health training. See Chapter 306 of the Acts of 2004.

4.4.2 The Contractor and all Subcontractors shall furnish to the Owner, with the certified payroll reports, documentation indicating that each employee has successfully completed 10 hours of a course in construction safety and health. This course must be approved by the United States Occupational Health and Safety Administration (OSHA).

INSERT WAGE RATES OBTAINED FROM

Department of Labor Standards

See Appendix “A”

SECTION 5: SCOPE OF FLOOR COVERING SERVICES

New Installation

Location / Unit Type

Unit Size Bathroom Size Scope Included Price

Barton Rd 3 bedroom

798 sq. ft. 39 sq. ft. Install direct glue down VCT throughout unit;

install direct glue down sheet vinyl in bathroom.

Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

$__________/unit

Barton Rd 2 bedroom

682 sq. ft. 86 sq. ft. Install direct glue down VCT throughout unit;

install direct glue down sheet vinyl in bathroom.

Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

Washington St (First Floor)

353 sq. ft. 23 sq. ft. Install direct glue down vinyl planking throughout unit; install direct glue down sheet vinyl in bathroom. Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

Washington St (Second Floor)

364 sq. ft. 23 sq. ft. Install direct glue down vinyl planking throughout unit; install direct glue down sheet vinyl in bathroom. Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

Morton Circle 416 sq. ft. 23 sq. ft. Install direct glue down vinyl planking throughout unit; install direct glue down sheet vinyl in bathroom. Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

River St 425 sq. ft. 25 sq. ft. Install direct glue down vinyl planking throughout unit; install direct glue down sheet vinyl in bathroom. Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

$__________/unit

Weston Rd 364 sq. ft. 36 sq. ft. Install direct glue down vinyl planking throughout unit; install direct glue down sheet vinyl in bathroom. Price shall include all labor, materials, adhesives, transitions, preparation, fitting, and cleanup required to complete the full installation.

$__________/unit

Subfloor / Underlayment

As directed N/A Install 1/4" plywood subfloor underlayment where directed by the Authority.

$__________ per sq. ft.

Cove Base As directed N/A Install 4" cove base where directed by the Authority.

$__________ per linear foot

Bidder Pricing Instruction: The square footage listed above is provided so bidders can price the entire unit and bathroom flooring installation. Bidders shall submit one total price for the full flooring scope at each listed location. Subfloor underlayment and 4-inch cove base shall be priced separately, with subfloor underlayment priced per square foot and cove base priced per linear foot.

Quantities, number of hours and estimated materials listed herein are estimates based on historic use and shall not guarantee any number of hours or amount of materials to be used under any contract pursuant to this RFQ.

A. This Quote includes Addendum No(s) , , , and .

Initials

Date

C. The undersigned hereby certifies that they are able to furnish labor that can work in harmony with all the other elements of labor employed or to be employed on the work and that they will comply fully with all laws and regulations applicable to awards made subject to State, Federal and Local Laws.

D. The undersigned further certifies under the penalties of perjury that this Bid is in all respects bona fide, fair, and made without collusion or fraud with any other person. The undersigned further certifies under the penalty of perjury that the undersigned is not debarred from doing public construction work in the Commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any other rule or regulation promulgated thereunder. As used in this certification the word “person” shall mean natural person, joint venture, partnership, corporation, or other business or legal entity.

Date:

Name of Bidder

By: ____________________________________________________ Signature + Title of person signing Bid

Business Address

City and State

Note: If the bidder is a corporation, indicate state of incorporation under signature, and affix corporate seal; if a partnership, give full names and residential addresses of general partners if different from business address.

SECTION 7: BIDDER’S

REFERENCE FORM

Provide with Form for Quotes

Bidders Name ___________________________________________Phone: ( )

LHA/Project Title: _______________________________________ Email:

The bidder must provide five (5) business references for projects performed & completed within the past five (5) years. Attach additional pages if necessary.

(1) Reference Name: Phone: ( ) Address: Email:

Description and date(s) of work:

(2) Reference Name: Phone: ( )

(3) Reference Name: Phone: ( )

(4) Reference Name: Phone: ( )

(5) Reference Name: Phone: ( )

Description and date(s) of work:

References will be contacted to confirm the bidder’s skills, abilities and qualifications to faithfully perform the work specified. The Authority reserves the right to contact references not listed above. The Bidder will be given the opportunity to explain any unfavorable references received from such outreach

SECTION 8: OWNER –

CONTRACTOR AGREEMENT

This agreement made the Enter day of Month and Yearby and between the Name. Housing Authority hereinafter called the "Authority", and Contractor name hereinafter called the "Contractor Witnesseth, that the Authority and the Contractor, for the consideration hereinunder named, agree as follows:

ARTICLE 1. SCOPE OF WORK: The Contractor proposes to furnish all labor, materials and equipment required to provide annual floor covering installation, maintenance, repair and related services for the Wellesley Housing Authority at its housing developments as described in the RFQ.

ARTICLE 2. CONTRACT DURATION: The Contract shall be for a one-year period beginning on Click to enter date here through Click to enter date.

ARTICLE 3. CONTRACT SUM: The Authority shall pay the Contractor based on the conditions set forth in the contract documents and at the rates submitted on the Form For Quotes.

ARTICLE 4. The Contract Documents: The following together with this Agreement shall form the Contract and all are as fully a part of the Contract as if attached to this Agreement or repeated herein, the Advertisement, Bid Documents # Enter RFQ # here, Contract Forms, Conditions of the Contract, Specifications and all Modifications issued after execution of the Contract. Terms used in this Agreement which are defined in the Condition of the Contract shall have the same meanings designated in those Conditions.

ARTICLE 5. RECAP CERTIFICATION: Pursuant to M.G.L. c.62(c) §49(a), the individual signing this Contract on behalf of the Contractor, hereby certifies, under the penalties of perjury, that to the best of their knowledge and belief the Contractor has complied with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

ARTICLE 6 WORKERS DOCUMENTATION CERTIFICATION: In accordance with Executive Order 481 the undersigned further certifies under the penalties of perjury that the Contractor shall not knowingly use undocumented workers in connection with the performance of this contract; that pursuant to federal requirements, the Contractor shall verify the immigration status of all workers assigned to such contract without engaging in unlawful discrimination; and that it shall not knowingly or recklessly alter, falsify, or accept altered or falsified documents from any such worker(s). The Contractor understands and agrees that breach of any of these terms during the contract period may be regarded as a material breach, subjecting the Contractor to sanctions, including but not limited to monetary penalties, withholding of payments, contract suspension or termination.

In Witness Whereof, the Parties Hereto Have Caused This Instrument to be Executed Under Seal.

Contractors Name. LHA Name.

Contractors street address LHA street address

Contractors address city state zip. LHA address city state zip

By: By:

Date: Date:

SECTION 9: CERTIFICATE OF

VOTE OF AUTHORIZATION

I hereby certify that a meeting of the Board of Directors of the

(Corporation) duly called and held at on the day of , 2026 at which a quorum was present and acting, it was voted that

(Name) The duly qualified and acting of the Corporation, be and hereby (Title) authorized to execute and deliver for the Corporation, a Contract with the Enter text here. Housing Authority for:

(Project) in the City/Town of Enter text here., Massachusetts, and as Principal to execute a contract with the Enter text here. Housing Authority.

I further certify that said vote has not been repealed, rescinded or amended.

A true copy of record.

Attest:

(Clerk of the Corporation)

, 2026

SUBSCRIBED AND SWORN TO THIS DAY OF BEFORE ME.

(Notary Public)

My commission Expires:

SECTION 10:

PERFORMANCE BOND

BOND NO.

COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

KNOW ALL MEN BY THESE PRESENTS:

That we, __________________________________________________________________, as Principal, and ______________________________________________________________________________, as Surety, are held and firmly bound unto the _____________________________ HOUSING AUTHORITY, as Obligee, in the sum of _______________________________________________________dollars to be paid to the Obligee, for which payments, well and truly to be made, we bind ourselves, our respective heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the said Principal has made a contract with the Obligee, bearing the date of ______, 20__ for the ___________________________________________________ in ____________, Massachusetts.

PROJECT TITLE

NOW, the condition of this obligation is such that if the Principal and all Subcontractors under said contract shall well and truly keep and perform all the undertakings, covenants, agreement, terms and conditions of said contract on its part to be kept and performed during the original term of said contract and any extensions thereof that may be granted by the Obligee, with or without notice to the Surety, and during the life and any guarantee required under the contract, and shall also well and truly keep and perform all the undertakings, covenants, agreements, terms and conditions of any and all duly authorized modifications, alterations changes or additions to said contract that may hereafter be made, notice to the Surety of such modifications, alterations, changes or additions being hereby waived, then this obligation shall become null and void; otherwise, it shall remain in full force and virtue.

IN THE EVENT, that the contract is abandoned by the Principal, or in the event that the Obligee, under the provisions of Article 19 of the General Conditions of said contract terminates the employment of the Principal or the authority of the Principal to continue the work, said Surety hereby further agrees that said Surety shall, if requested in writing by the Obligee, take such action as is necessary to complete said contract.

IN WITNESS WHEREOF, the Principal and Surety have hereunto set their hands and seals this:

_______Day of _____________20____

PRINCIPAL _______________________________ SURETY __________________________________

By:…