Annual Contract to Provide Wastewater System Repairs for Chatham County Public Works

Chatham County Public Works in Georgia is soliciting bids for an annual contract to provide specialized wastewater system repairs that exceed the County's current technical and contractual capabilities through Invitation to Bid 26-0023-3, with sealed bids due by 2:00 P.M. on March 19, 2026, and submission occurring through the Chatham County Purchasing Portal at https://chathamcountyga.bonfirehub.com/portal. The contractor will be responsible for servicing 10 lift stations, maintaining over 250 sewer manholes, and managing more than 100,000 linear feet of sewer pipe, including Central Avenue's force main, with work encompassing four primary repair types: point repairs, pipeline replacement, manhole repairs and/or replacement, and sewage lift station valve and wet well repairs. The selected contractor must demonstrate expertise in pulling, troubleshooting, and servicing submersible sewer pumps ranging from 3 to 125+ horsepower, maintain 24/7 emergency availability with a one-hour response time for emergency repairs (defined as jobs initiated within 4 hours of notice or work performed between 7:00 p.m. and 7:00 a.m. weekdays, plus all weekend and holiday work), schedule non-emergency work within 48 hours with a maximum 72-hour response time, and provide a complete list of on-call personnel with the bid. The contractor must submit hourly wage rates for standard crews of four personnel (Superintendent, pipe layer, equipment operator, and laborer) and separate emergency rates on the provided pricing sheet, furnish a one-year 100% non-prorated warranty covering all parts and labor, maintain OSHA compliance, and provide detailed daily job summaries with invoices documenting labor hours, material quantities and prices, equipment descriptions, personnel names and titles, and weather conditions. Bid award will be determined on the basis of lowest unit price, and the contract includes renewal options for four additional one-year terms if all parties agree, with bid prices required to remain firm for sixty days from the bid opening date. Prospective bidders must provide references from at least three prior projects of various sizes (or five if contract value exceeds $500,000), with at least one reference from Chatham County Government if the contractor has performed work for the County within the past five years.

Chatham County has established a 30 percent combined Minority/Woman Business Enterprise (M/WBE) participation goal for this project, requiring bidders to demonstrate good faith efforts in subcontracting with or purchasing from qualified M/WBE vendors through methods such as soliciting M/WBE interest, breaking work into economically feasible units, and providing timely plan specifications. All bidders and subcontractors must execute comprehensive certifications and affidavits addressing drug-free workplace requirements, non-discrimination compliance, contractor responsibility disclosure, E-Verify work authorization, debarment certification, and anti-lobbying affirmations, with failure to complete the Disclosure of Responsibility Statement (Attachment C) resulting in bid disqualification. Successful contractors must obtain and maintain all required licenses and permits, provide liability insurance with minimum limits of $1,000,000 general liability and $1,000,000 business automobile liability, carry workers' compensation insurance with minimum limits of $500,000, obtain a current Chatham County Tax Certificate, and demonstrate E-Verify compliance for all personnel performing physical services. The contractor bears responsibility for all removal and disposal of unsuitable materials with certified dump tickets required for payment, proper backfill and compaction per GDOT standards, saw cutting and pavement removal, groundwater removal systems, shoring and sheeting, traffic control, and barricading, with no separate payment authorized for mobilization, equipment transportation, crew travel time, trench boxes, air compressors, standard construction tools, or work stoppages. Payment will be made within thirty days of invoice receipt and approval, and contractors must provide an affidavit certifying that all suppliers and employees have been paid in full upon completion of work. While no specific budget range or award value is disclosed in the solicitation documents, the estimated scope includes 3,500 hours of non-emergency labor, 40 hours of emergency response work, 80 hours of additional labor, and substantial equipment and material costs across 19 line items on the pricing sheet.