1-Specifications 26-0023-3.pdf

SPECIFICATIONS FOR: BID NO. 26-0023-3

ANNUAL CONTRACT TO PROVIDE WASTEWATER SYSTEM REPAIRS FOR

CHATHAM COUNTY PUBLIC WORKS

SECTION I - GENERAL SPECIFICATIONS:

The purpose of this solicitation is to establish specifications and solicit bids for an annual contract for specialized wastewater system repair services, which are beyond the County’s current technical and contractual abilities. The County currently operates 10 lift stations of various manufacturers and control stations. The contractor must be qualified and familiar with electrical, motor and pump systems associated with sanitary lift stations and must have demonstrated a history of responsiveness, technical expertise and professionalism. All lift stations are boom-truck accessible. Bid award will be based on the lowest unit price. Direct any questions related to this ITB to Felix Espada Jr., and submit all questions through the County’s procurement portal (https://chathamcountyga.bonfirehub.com/portal) Messages-Vendor Discussions.

Bidders are not to contact any department directly.

SECTION II – SCOPE OF WORK:

A. Contractor must have knowledge and equipment to pull, troubleshoot, and service submersible sewer pumps from 3hp to 125hp and over 250 sewer manholes with more than 100,000 linear feet of sewer pipe along with Central Avenue’s force main.

B. The work will consist of four (4) types of repairs: point repairs, pipeline replacement, manhole repairs and/or replacement, and sewage lift station valve and wet well repairs.

However, the work is not limited to these types of repairs.

C. The contractor will ascertain from the Project Manager the availability and cost of necessary repair parts. Chatham County personnel will procure parts as necessary or will designate the contractor to supply parts.

D. Completion time for each repair will be negotiated for each job by the contractor and the

Project Manager as required to determine a reasonable time for service competition.

E. All “non-emergency” work is to be scheduled within 48 hours of service call. This is to be arranged between the contractor and the Project Manager. Contractor may be required to do emergency repairs at times other than normal working hours and shall be in a position to respond on a twenty-four (24) hour basis, seven (7) days a week for such emergency work. Response time will be one (1) hour from notification by Chatham

County.

F. The contractor shall be responsible for the removal and replacement as the County deems necessary of grass, shrubbery, fences, and any other obstacle necessary to provide proper execution of the work. The County will be responsible for tree removal. The County may, at its option, elect to have the contractor restore grassed surfaces based on the per square yard price submitted as part of this bid. The unit price for grassing/sod shall include all costs for labor and equipment necessary to perform proper grading and soil preparation for sod placement. No separate payment shall be made for labor and equipment used to install grass and sod.

https://chathamcountyga.bonfirehub.com/portal

G. The contractor will be responsible for proper backfill and compaction requirements based on all applicable GDOT standards of all excavations using suitable backfill material.

Testing (compaction and soils) costs if required shall be the County’s responsibility. The contractor shall supply all trucks and equipment to procure and transport suitable fill, stone, and other necessary materials and to remove unsuitable material from the job site at no additional cost to the County. Costs for material transport shall be included in the unit price for suitable fill, stone, other necessary materials and unsuitable material removal.

H. Removal of unsuitable material shall be paid under the unsuitable fill removal line item.

Unsuitable material shall be defined as any and all soil, concrete, asphalt and other deleterious materials removed by the contractor that cannot be reused in the execution of the work as determined by the County. The contractor shall be responsible for removal and lawful disposal of unsuitable material. No separate payment shall be made for transport of unsuitable material. At no time shall unsuitable material be placed on County streets, rights of way or on private property adjacent to the work. Unsuitable material shall be immediately loaded into dump trucks and removed from the worksite at the time of excavation or removal. Supporting documentation in the form of certified dump tickets shall be required for payment for disposal of unsuitable material and accompany pay requests for same. Dump tickets shall clearly state the volume of disposed material in cubic yards.

I. The contractor shall be responsible for saw cutting and removing to clean lines any and all pavement required during repair jobs. The contractor shall be responsible for proper base preparation.

J. The contractor must provide a complete well point system when required for groundwater removal. A test hole may be required if deemed necessary, for well point installation. Groundwater shall be drained to a proper location, such as a storm drain, storm canal, etc. in accordance with current local, state and federal law. The contractor also shall provide adequate shoring and/or sheeting for trench work. No separate payment shall be made for sheeting or shoring. All construction work must comply with the Occupational Safety and Health Act of 1974 as well as all current OSHA, local, state and federal regulations.

K. The contractor will troubleshoot and/or diagnose electrical control problems and pump and motor problems associated with groundwater wells and sanitary lift stations and will recommend emergency or routine repair programs as requested.

L. The contractor, if requested, shall provide all materials required for repairs including piping, valves, joint material, suitable backfill material, stone, graded aggregate base

(GAB), and all other materials incidental to the work and necessary to meet project specifications of Chatham County. However, the County does reserve option to provide materials for a given project at the County’s discretion. All materials used in the work must be new and suitable for the intended use. No separate payment shall be made for the cost of transporting materials to the job site.

M. The contractor shall be responsible for any and all damages that result from repair work performed, and shall indemnify and save harmless the Chairman and Chatham County

Commissioners’ and Chatham County in all claims resulting from the execution of the repairs for the County, i.e. sewage back-up into residences or businesses, sewage spills, lack of proper barricading and traffic control, flooding etc.

N. Contractor must indicate total hourly wage rate for each crew hour spent on a job. A crew is defined as a minimum of four (4) people including a Superintendent, a pipe layer, an equipment operator and laborer. Crew time shall be calculated based on the time a crew arrives on the job site until the time the crew leaves the job site. No separate payment shall be made for crew travel time. In the event that the contractor cannot supply a four (4) man crew, the vendor shall immediately notify the County of the situation, and a deduction will be applied to the hourly wage rate in the amount of 25% per absent crew member for the period of time a full crew is not in place. A

Superintendent shall however be on site at all times while work is in progress. A wage rate for emergency and non- emergency jobs shall be indicated. Emergency rates will be paid as follows: 7:00 pm to 7:00 am Monday through Friday. County holidays and

Saturday and Sunday work will be paid at the emergency rate for the entire time that work is in progress. Emergency response requests shall be initiated and authorized by the County prior to beginning work. No payment shall be made for unauthorized emergency work. In addition, Emergency rates will be paid in the event that work has to be initiated within (4) hours of notice.

O. No separate payment will be made for items which may normally be required for proper execution of repair work under this contract. These items include but are not limited to:

trench boxes and necessary shoring, air compressors, jack hammers, rotary drills, concrete and pavement saws, concrete and cement mixers, soil compactors (jumping-jack type), small pumps (less than 6” diameter) and small hand tools. Specialized equipment that is not already covered as part of the solicitation needed to perform specialized tasks may be rented upon approval of the County at the County’s discretion. Payment shall be made under the materials line item based on the actual rental cost of the equipment plus contractor material mark-up. Invoices for all rented specialized equipment shall be furnished for payment. No payment for specialized equipment rented shall be made without supporting invoices. There shall be no separate payment for mobilization or transportation of equipment or crews. The contractor will be responsible for providing all equipment as stated on the bid sheet if required to accomplish job request.

P. Equipment rental rates will be compensated for days that work crews are on site, performing construction and the equipment is being actively used. There shall be no separate payment for mobilization or transportation of equipment or crews.

Q. The standard workday shall begin at the time the crew arrives on the job site until the crew leaves the work site. The time calculated for payment of a standard workday should not include work stoppages for lunch breaks or contractor equipment failure. A standard workday is defined as 10 hours of labor. For equipment rental on days less than 10 hours, the County will prorate equipment rental charges. For work activities, which results in less than 10 hours of labor, the County will prorate payment for labor services utilizing the unit price for a standard workday.

R. Response time on non-emergency jobs shall not exceed (72) seventy-two hours from notification. For emergency jobs, response time shall not exceed (4) four hours.

Response time is defined as having required manpower and equipment on site ready to begin work. The response times specified include weekends and holidays.

S. Excavation work shall not commence without a valid underground utility locate.

Emergency and non- emergency underground utility locate requests, as applicable, shall be initiated by the contractor immediately upon receiving a repair request from the

County.

T. The contractor shall provide with his bid, a list which includes name and phone number, of all “on call” personnel, which will be assigned to this contract.

U. The successful contractor must provide a 100% non-prorated warranty covering all parts and labor for at least one (1) year.

V. All invoices shall have a description of the work performed, the number and rate for all labor hours, and the quantity and price for all materials. A legible, type- written daily job summary on the contractor’s letterhead shall be included with each invoice. The daily job summary shall include a detailed description of each day’s activities including the start and stop time for all work completed, the quantity and description of each piece of equipment used, a detailed description of all materials installed as part of the job, the names and titles of all contractor personnel working on the jobsite. Weather characteristics for each workday shall be included in the report. Each report shall be certified accurate, signed, and dated by the contractor’s job site Superintendent. No request for payment shall be considered unless accompanied by the daily job summary as specified above.