Annual Contract to Provide Preventative Maintenance & Emergency Services for the Uninterruptible Power Supply (UPS) Systems at the Radio Towers

Chatham County, Georgia is issuing an Invitation to Bid (ITB 26-0065-2) for an annual contract to provide preventative maintenance and emergency services for uninterruptible power supply (UPS) systems supporting critical communications infrastructure at three radio tower locations: Pooler Tower, Sheriff's Office/Master Tower, and Tybee Island Tower. The scope of work includes 24/7 emergency telephone support, after-hours emergency service with a four-hour onsite response requirement, semi-annual preventative maintenance on UPS systems, battery systems, external battery cabinets, and maintenance bypass equipment, and written service reports following all maintenance and emergency visits. Deliverables are structured across minor and major inspection services at each location (five inspections per year per site), emergency technician services billed at hourly rates for normal business hours and weekend/holiday/after-hours calls, and materials and parts with bidder-determined markups. Qualified bidders must demonstrate experience servicing comparable UPS and battery systems from manufacturers including Liebert and Vertiv, employ field technicians with appropriate training and experience, and provide three professional references validating their ability to support critical infrastructure with continuous emergency response capability. Sealed bids must be submitted online through the Chatham County Purchasing Portal by 2:00 PM on June 19, 2026, with bid opening scheduled for the same date and time; pricing must remain firm for sixty days from the bid opening date. The contract term is one year with options to renew for four additional one-year terms contingent upon mutual agreement between the County and contractor. All inquiries must be directed to Ms. Sabrina Tippett, Assistant Purchasing Director, through the Purchasing portal at https://chathamcountyga.bonfirehub.com/portal, with vendors strictly prohibited from contacting County departments directly.

Chatham County has established a combined minority/women business enterprise (M/WBE) participation goal of 30%, requiring bidders to demonstrate good faith efforts in subcontracting with qualified MBE/WBE firms through solicitation advertising, work unit structuring, good faith negotiation, and assistance with bonding and equipment needs. Prime contractors must complete a subcontractor disclosure form identifying all intended subcontractors and their scope of work, ensuring compliance with anti-kickback laws that prohibit payments required from subcontractors to access contract work. Bidders must submit comprehensive compliance documentation including drug-free workplace certification, non-discrimination promises, E-Verify work authorization compliance, debarment certification, M/WBE participation reporting, and notarized affidavits regarding responsibility and lobbying activities. Contractor insurance requirements include commercial general liability with minimum limits of $1,000,000 per occurrence, workers' compensation insurance with minimum limits of $500,000, and business automobile liability with minimum combined single limits of $1,000,000. No incumbent vendor information is specified in the solicitation, and this is not a SPLOST-funded project. The bid sheet does not provide a specific budget range or award value, as pricing is to be determined through competitive bidding with estimated quantities provided for evaluation purposes only, though actual emergency service usage quantities cannot be guaranteed.