Annual Contract for Sand Bags

The State of Maine is requesting bids for an annual contract to supply sand bags, with bids due October 21, 2013. The procurement seeks 14 × 26 white woven sand bags with ties to support emergency management and disaster response operations statewide.

Bidding is structured on tiered pricing across five volume brackets: 1,000–4,999 bags, 5,000–9,999 bags, 10,000–19,999 bags, 20,000–28,999 bags, and 29,000 or more bags, with unit pricing evaluated at each tier. Vendors must submit pricing, delivery timelines, and current supplier and manufacturer information via the provided bid spreadsheet.

All bidders must execute a Code of Conduct Affidavit certifying compliance with Maine's purchasing code of conduct and all applicable wage, health, labor, environmental, and safety laws. The affidavit requires vendors to confirm that their company and all suppliers at the point of assembly comply with forced-labor, child-labor, and freedom-of-association prohibitions, and with human and labor rights treaty obligations shared by the United States and the country of assembly. The completed affidavit, including the complete physical location of all manufacturing and assembly plants, must be submitted via fax to Beth Obie at 207-287-6576 no later than the bid opening date.

The contract includes provisions for annual renewal based on performance and continued state need. Vendors must demonstrate capacity to fulfill orders on short notice and maintain adequate inventory or production capability to support state emergency response throughout the contract year. Award will be made to the responsive and responsible bidder offering the best value. Bids must comply with Maine's procurement regulations and all terms, conditions, and instructions outlined in the procurement package.