Annual Contract for Engineering Services RFP #26-2110AO

New Kent County, Virginia, on behalf of itself and New Kent County Public Schools, is soliciting proposals under RFP #26-2110AO for an annual engineering services contract covering site plan review, surveying, planning, construction administration, and related professional services, with proposals due November 5, 2026 at 2:00 p.m. The RFP welcomes participation from small, women-owned, and minority-owned businesses (SWAM) but designates no set-aside. Firms must be registered in the Commonwealth of Virginia.

Scope includes planning and feasibility studies, surveying, civil, structural, and mechanical/electrical/plumbing engineering, geotechnical engineering, construction administration, industrial hygiene and hazardous materials assessment, acoustical engineering, and traffic and transportation engineering (Group 8, added by Addendum No. 1). Commissioning services are excluded. Proposals may cover a defined partial scope within a group. Subconsultants, including any survey firm, must be named at submission, and specialty consultants cannot be added after award. Firms must submit six hard copies (one original, five printed, and one electronic copy on USB flash drive) and a signed acknowledgment of each addendum. Required insurance is commercial general liability of $1 million per occurrence and $2 million general aggregate, business automobile liability of $1 million per accident, and Virginia statutory workers' compensation, with the County named as additional insured.

The initial term is three years with two optional one-year renewals, and each year is subject to annual appropriation by the Board of Supervisors. Multiple awards are intended, and the County does not guarantee a minimum amount of work to any firm. The County provides no estimated annual volume or contract value, and it assigns task orders at its discretion based on firm qualifications, relevant experience, availability, and anticipated schedule. Rate schedules are excluded from proposals and are negotiated with the highest-ranked firms. Three relevant projects are preferred in the experience section. The County pays within forty-five days of a proper invoice and may terminate for convenience on thirty days' written notice.

Technical questions closed October 21, 2026 at 4:30 p.m. Addendum No. 3, posted October 23, 2026, is the most recent amendment and carries the November 5 due date.