Annual Contract for Defibrinated Whole Blood Products

The State of Maine Department of Health and Human Services is requesting bids for an annual contract for defibrinated whole blood products, with proposals due April 10, 2013.

The scope covers three product types: defibrinated rabbit blood in 50-milliliter units supplied bi-weekly, defibrinated sheep blood in 100-milliliter units supplied every four weeks, and defibrinated horse blood in 100-milliliter units supplied on an as-needed basis. All shipments must arrive during morning hours to enable immediate refrigeration, and contractors are responsible for ensuring products arrive in first-class condition with the longest possible shelf life. Pricing must include transportation on an F.O.B. destination basis, and the State accepts the Procurement Card as payment with no surcharges permitted.

The estimated annual contract value is $5,000, though actual value depends on quantities ordered during the contract period. The contract term is one year from award, with the option for the Director of Purchases to extend for additional one-year periods with contractor consent. Prices must remain firm throughout the contract duration, with any reductions applying to all subsequent shipments. The State is exempt from federal excise taxes and state sales taxes.

Contractors must submit separate invoices within 30 days of delivery, referencing the delivery order number, contract number, and vendor customer number. The Director of Purchases reserves the right to cancel with thirty days' written notice or immediately if the contractor fails to conform to contract terms. The State reserves the right to increase or decrease quantities on an as-needed basis. Questions must be submitted through the official Question and Answer link on the solicitation details page.