P-2025-000087 Ad Qualification for New Annual Contract (NonFederal) 082224.pdf
PDF 149 KB Posted
- Solicitation number
- RPQ 410 P-2025-000087 1
- Issued by
- Palm Beach County, Florida
About this file
This is an Advertisement for Qualification document issued by the Board of County Commissioners, Palm Beach County, Florida, for an Annual Contract for Fire Alarm Repair and Replacement Services. The contract solicits qualified contractors to repair, modify, program, and replace existing fire alarm systems on an as-needed basis for the county. Work will include customization and design review in coordination with Electronic Safety & Security (ESS) staff according to ESS specifications 283100 Fire Detection and Alarm Guidelines, acceptance testing with ESS staff, and final inspection coordination with the Authority Having Jurisdiction (AHJ). Contractors must provide all required closeout documentation, including AutoCAD and as-built drawings, and be responsible for producing signed and sealed shop drawings. Sealed qualification packages must be received by 2:00 P.M. on April 29, 2025, at the Palm Beach County Facilities Development and Operations Department Capital Improvement Division, 2633 Vista Parkway, West Palm Beach, Florida. The contract is structured as an open qualification process, allowing additional qualified contractors to be added at any time during the contract term.
The Annual Contract may be awarded for up to five years with an initial not-to-exceed cumulative amount of $6,000,000, with individual Work Orders generally anticipated to be less than $100,000, though potentially larger. Contractors must possess all professional licenses and certifications required by the State of Florida and Palm Beach County for fire alarm repair and replacement services at the time of submission. No Bid Security or Public Construction Bond is required with the qualification package; bonding requirements for each project will be specified in individual Work Order invitations. The contract is funded with non-federal funds. All contract documents and the Qualification Application may be downloaded from the County's Vendor Self-Service system at https://pbcvssp.pbc.gov/vssprd/Advantage4 or obtained by email at FDO-CID-Bids@pbc.gov or by phone at (561)233-0261.
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| File | Type | Posted |
|---|---|---|
| P-2025-000087 Qualification Application - Annual (Non-Federal) 082224.pdf |
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Annual Contract - Advertisement for Qualification Page 1 of 2 Form Revised 8/22/24 Non-Federal Funds
ADVERTISEMENT FOR QUALIFICATION FOR ANNUAL CONTRACT
FOR FIRE ALARM REPAIR AND REPLACEMENT SERVICES
Notice to Interested Contractors. Sealed packages, consisting of the Qualification Documents for an Annual Contract for Fire Alarm Repair and Replacement Services, will be received by the Board of County Commissioners, Palm Beach County, Florida, until 2:00 P.M. on April 29, 2025 at Palm Beach County Facilities Development and Operations Department Capital Improvement Division at 2633 Vista Parkway, West Palm Beach, Florida. The Qualification Documents received by this time will be opened in accordance with this Notice and the instructions in the Qualifications Documents at 2:00 P.M. at the above address.
General Description of the Work. The Qualification will be for an Annual Contract to provide the following services to the County on an as needed basis: To repair, modify, program and replace existing Fire Alarm Systems. This is to include working with Electronic Safety & Security (ESS) staff to customize and review the design for each individual site based on the ESS specifications, 283100 Fire Detection and Alarm Guidelines. This specification is subject to change at the County’s discretion. Upon completion of each project, the contractor will perform acceptance testing with ESS staff prior to scheduling the final inspection with the Authority Having Jurisdiction (AHJ). The contractor will provide all required close out documentation as defined in ESS specifications, 283100 Fire Detection and Alarm Guidelines, to include but not be limited to providing Auto CAD and as-built drawings for each system and will be responsible for producing signed and sealed shop drawings defining the specific project requirements of each task assigned.
General Terms. The specific magnitude of the Work will be determined by individual Work Orders issued by Palm Beach County against this Annual Contract. It is anticipated that Work Orders will be generally less than $100,000 each, but may be larger. This Annual Contract may be awarded for up to five (5) years with an initial not-to-exceed cumulative amount of $6,000,000.
Open Qualification. It is the current intention of the Board to establish a list of Qualified Contractors under this Annual Contract, but additional Qualified Contractors may be added by the County at any time and contractors may submit a Qualifications Application package at any time during the term of this Annual Contract. A contractor must be determined to be qualified by the County in order to submit quotes/bids for future Work Orders covered by this Annual Contract.
ANNUAL CONTRACT – FIRE ALARM REPAIR AND REPLACEMENT SERVICES
PROJECT: P-2025-000087
Qualification Application. All conditions and requirements for submission, consideration, and award including S/M/WBE requirements and bonding requirements are contained in the Contract Documents. The Contract Documents including the Qualification Application and Instructions may be downloaded from the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4. Or, the Contract Documents including the Qualification Application may be obtained by sending an email with the Project # in the subject line to: FDO-CID-Bids@pbc.gov or call (561)233-0261.
https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:FDO-CID-Bids@pbc.gov
Annual Contract - Advertisement for Qualification Page 2 of 2 Form Revised 8/22/24 Non-Federal Funds
Licenses. At the time of submission of the Qualification Application package, the contractor must possess all professional licenses or certifications required by the State of Florida and/or Palm Beach County, as applicable, for performing the following specified services: Fire Alarm Repair and Replacement Services.
Bonding Requirements. Qualification packages must be submitted on the forms provided by Palm Beach County. No Bid Security or Public Construction Bond is required with the Qualification Package. The Invitation for Quote/Bid for each Work Order will describe the bonding requirements for each project to be awarded under this Annual Contract.
ATTEST:
JOSEPH ABRUZZO, CLERK & BOARD OF COUNTY COMMISSIONERS
CONTROLLER PALM BEACH COUNTY, FLORIDA
PUBLISH: Palm Beach Post
Sunday: March 30, 2025 Sunday: April 6, 2025
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