Annals of Wyoming - Printing and Dissemination

The State of Wyoming Department of Administration and Information, Purchasing Section, is requesting sealed bids for printing and dissemination services for the Annals of Wyoming publication on behalf of the Department of State Parks and Cultural Resources and Wyoming State Archives, with bids due August 28, 2026 and questions due August 21, 2026. Wyoming residents may receive preference if their bid is not more than ten percent higher than the lowest nonresident bid, provided the successful resident bidder performs at least seventy-five percent of the contract work within Wyoming.

The scope covers printing and dissemination of two issues per fiscal year (four annually). Each issue consists of 76 pages plus a 4-page cover, printed double-sided on 80# silk text stock at 17 × 11 inches folded to 8.5 × 11 inches, with a 130# silk cover, 4/4 color printing, saddle stitch binding, and production of 2,200 copies per issue. The vendor must process addressing and mailing lists, sort materials according to CASS/NCOA standards, and deliver packaged materials to the Cheyenne United States Post Office for bulk mailing. Overrun copies must be delivered to Wyoming State Archives at 2301 Central Avenue, Cheyenne, Wyoming. Bidders must provide separate pricing for printing and dissemination services with all delivery charges included in the total bid amount. Original artwork and negatives remain state property and must be returned upon job completion.

All submissions must be uploaded through the Public Purchase online bidding system in PDF, Excel, or Microsoft Office format. Bidders are responsible for monitoring Public Purchase for addenda, answers to questions, and award information; the Wyoming Procurement Office will not communicate via email, fax, mail, or telephone. Foreign corporations must obtain a certificate of authority from the Wyoming Secretary of State prior to transacting business.