Animal feed and supplies

Orange County Community Resources/OC Animal Care is issuing an Invitation for Bid (IFB 012-2620904-LR) for animal feed and supplies to support its animal care operations. The procurement encompasses a comprehensive range of items including cat food, reptile bedding, hay, pellets for rabbits, guinea peas, chinchillas, parakeets, rats and ferrets, and miscellaneous pet care supplies. Deliverables must be delivered to the facility located at 1630 Victory Road, Tustin, California 92782 during business hours (7:00 a.m. to 4:00 p.m. Monday through Thursday and 7:00 a.m. to 3:00 p.m. Friday) under a firm-fixed fee usage contract structure. The initial contract term is one calendar year from execution with four optional one-year renewal periods available by mutual written agreement and subject to County Board of Supervisors approval. The County will award the contract to the lowest responsive, responsible bidder based on firm fixed pricing that includes all shipping, freight, transportation, and handling charges, with evaluation potentially including bidder qualifications, experience, resources, ability to perform, references, past performance, and acceptance of County terms and conditions. All bids must be submitted electronically through the OpenGov website by the deadline of Tuesday, April 30, 2024, at 2:00 p.m. PST, with the questions deadline set for Tuesday, April 16, 2024, at 2:00 p.m. PST. Bidders must be registered with the California Secretary of State at the time of bid submittal, and failure to comply will result in the bid being deemed non-responsive. Upon award notification, contractors have seven days to submit Certificates of Insurance with additional insured endorsements, a signed W-9 form, and an executed contract.

The County offers local small business (OCLSB) and disabled veteran business enterprise (DVBE) preferences for eligible vendors. To qualify for OCLSB preference, businesses must be certified as small businesses by the California Department of General Services and maintain their principal center of operations within Orange County with a valid County business address or license. DVBE-certified businesses receive preference when registered with the California Department of General Services. For Invitation for Bid solicitations, when the lowest bidder is not an OCLSB or DVBE, the sole lowest certified OCLSB or DVBE within five percent of the lowest bid is offered the opportunity to price match within three business days. Bidders must submit a minimum of three references from clients with comparable scope, with at least one reference from a governmental agency and at least one reference covering services provided within the past year. Contractors must maintain a D-U-N-S number prior to contract award and reasonable inventory stock for on-demand delivery, and the contract permits price increases up to 30 percent of unit cost for certain categories based on documented manufacturer price increases due to inflation. The total cumulative contract amount will be determined during the bidding process, and this is a cooperative contract available for use by all County of Orange departments and other governmental entities, which must pay a 2 percent rebate on eligible revenues to the County for any subordinate contracts entered into under this contract's provisions and pricing.