Amended Notice of Intent to Award for Pilot Project

The Oregon Department of Corrections (ODOC) issued an amended notice of intent to award a sole-source contract with The Craneware Group for the provision of Sentrex Split-Billing Subscription Software, a cloud-based Software-as-a-Service (SaaS) solution designed to support ODOC's expanded participation in the federal 340B Drug Pricing Program. This procurement is classified as a special procurement under Oregon Revised Statutes 279B.075, which permits non-competitive procurement for pilot or experimental projects. The software will be implemented across two institutional pharmacies—Salem Correctional Pharmacy and Four Rivers Correctional Pharmacy—serving all 12 ODOC correctional facilities registered as separate covered entities with the Health Resources and Services Administration (HRSA). Key deliverables and objectives include enabling retroactive patient eligibility determination for 340B discounted pricing, expanding eligible medications beyond the current 12 HCV and HIV medications, and replacing manual Excel-based inventory tracking with automated compliance documentation. The contract includes implementation, training, subscription fees, and potential additional programming services. The amendment extends the pilot project timeline from 24 months to 48 months, with ODOC reserving the right to expand the project for up to three years total in response to unforeseen circumstances. The deadline for filing written protests is seven calendar days from the notice posting date of January 26, 2026, with protests to be submitted to Kimberly Mainwaring at the Contracts & Procurement Office or via email to Kimberly.l.Mainwaring@doc.oregon.gov.

This procurement is not subject to set-aside designations or restrictions on respondent types, as it constitutes a sole-source award to an incumbent vendor rather than a competitive solicitation open to multiple organizations. The Craneware Group was selected as the sole vendor based on their specialized split-billing software capabilities and prior relationship with ODOC. No additional contractors or competing vendors are being considered. The contract amendment increases the estimated total contract value from the original $219,780.00 to $800,000.00, encompassing all implementation costs, ongoing subscription services, and licensing fees through the extended 48-month pilot phase. Upon completion of the extended pilot project, ODOC intends to conduct a formal competitive procurement process to solicit a long-term solution based on requirements identified during the pilot phase. The amendment was approved due to constant changes in federal 340B program regulations that necessitate additional time for comprehensive requirements identification before pursuing permanent procurement.