Aluminum for the Plate Shop

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is conducting a Request for Quotations (RFQ #29B 241210*0129) on behalf of the Department of Motor Vehicles for conversion coated aluminum substrate material. The procurement seeks 70,000 pounds of Alloy 3003-H12 aluminum specifically intended for manufacturing reflectorized multi-year motor vehicle license plates. The material must meet precise specifications including specific thickness, coil size, and surface finish requirements. Quotations are due on December 23, 2024, by 4:00 p.m. local time, with vendor questions accepted until December 19, 2024. Delivery is required to the State of Maine Plate Shop located in Warren, ME, with specific logistical requirements including shipment on 2-way pallets weighing no more than 2,300 pounds per skid. Vendors must provide a delivery schedule as part of their bid, with shipments expected to be made as soon as possible after award. The state anticipates making a single award and reserves the right to negotiate additional purchases at the bid price for six months following the initial contract award.

The RFQ does not specify any set-aside designations or restrictions on participating vendors. Payment terms are established as net 30 upon receipt of an accurate invoice, with pricing to be FOB destination and inclusive of all shipping charges. No minimum purchase amount is guaranteed, and actual procurement will be contingent upon bid results and departmental budget constraints. The state maintains flexibility in the procurement process, explicitly stating that purchases will be determined by operational needs and budgetary considerations. While no specific budget range is provided in the available documentation, the procurement is structured to allow for potential future purchases at the initial bid price. The contract appears designed to provide the state with a flexible sourcing mechanism for aluminum substrate material critical to license plate production, with no indication of incumbent vendors or existing contractual relationships that would impact this procurement.