Alarm System Monitoring Services - Best Value Analysis

The State of Oregon Department of Environmental Quality (DEQ) issued a Request for Quote (RFQ) #S-34000-00016126 to establish a Work Order Contract for alarm system monitoring services under the Oregon State Security & Fire Protection Services Participating Addenda. This procurement is being conducted through a Best Value Analysis process as authorized under Oregon Administrative Rule 125-246-0170(2) and applies to Multnomah County and the greater Portland metropolitan area. The scope of services encompasses 24/7 continuous monitoring of burglary and fire alarm systems across nine Vehicle Inspection Program locations: a Technical Center and administrative office in Portland, six emissions testing stations (Clackamas, Gresham, Northeast Portland, Scappoose, Sherwood, and Hillsboro), and one station in Medford. Required deliverables include staffed central facility monitoring with emergency response call sequencing and identity verification, maintenance of cellular backup communication systems, daily activity reporting delivered within 24 hours, management of employee abort code lists, emergency contact procedures, and system redundancies for power, computer, and phone lines with immediate response to override requests. The evaluation will be based on the Best Value Analysis criteria as described in the Oregon State Security & Fire Protection Services Participating Addenda, with award made to the responsive, responsible bidder offering the lowest price. All questions must be submitted through the OregonBuys e-procurement system, and completed Cost Submittal Forms and Bidders Cover Sheets must be submitted electronically no later than 5:00 PM on Wednesday, March 4, 2026. Prospective bidders may arrange pre-bid walkthroughs by contacting Bill Righter.

The RFQ documents do not specify particular set-aside designations, disadvantaged enterprise restrictions, or limitations on eligible organizations based on size or classification; however, bidders must comply with the Oregon State Security & Fire Protection Services Participating Addenda requirements. No incumbent vendors or current contractors are identified in the procurement documents provided. The specific contract term length, renewal options, and overall funding values are not detailed in the available RFQ excerpts, as those specifications are contained in other sections of the complete RFQ package. Bidders should note that all costs associated with bid preparation are the bidder's sole responsibility and will not be reimbursed by DEQ. Interested vendors should obtain the complete RFQ documents and Cost Submittal Form through the OregonBuys platform to understand the full scope of work, pricing line items for each location and service type, and all applicable terms and conditions governing this contract opportunity.