S-34000-00016126.pdf

PDF 220 KB Posted Feb 25, 2026

Attached to: Alarm System Monitoring Services - Best Value Analysis
Solicitation number: S-34000-00016126
Issued by: Multnomah County, Oregon

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Written by GovTribe AI · Feb 27, 2026

This is a Request for Quote (RFQ) issued by the State of Oregon Department of Environmental Quality (DEQ) for alarm system monitoring services. DEQ seeks to establish a Work Order Contract under the Oregon State Security & Fire Protection Services Participating Addenda for 24/7 monitoring of burglary and fire alarm systems across eight Vehicle Inspection Program (VIP) locations: a Technical Center and administrative office in Portland, six emissions testing stations across the Portland metropolitan area (Clackamas, Gresham, Northeast Portland, Scappoose, Sherwood, and Hillsboro), and one station in Medford. The scope of work encompasses continuous monitoring from a staffed central facility, emergency response call sequencing with identity verification, maintenance of cellular backup communication, daily activity reporting, and management of employee abort code lists and emergency contact procedures. Prospective bidders may arrange pre-bid walkthroughs by contacting Bill Righter. Completed Cost Submittal Forms and Bidders Cover Sheets must be submitted electronically via the OregonBuys e-procurement system no later than 5:00 PM on Wednesday, March 4, 2026. Questions must be submitted through OregonBuys, and all amendments will be posted to that platform.

Award will be made to the responsive, responsible bidder with the lowest price. The RFQ specifies individual line items for 24/7 burglar alarm monitoring services at six locations and separate line items for fire alarm monitoring at two locations (Technical Center and Hillsboro), with costs to be provided by bidders in the Cost Submittal Form. The contractor must maintain system redundancies for power, computer, and phone lines, provide immediate response to override requests, and deliver daily activity reports available within 24 hours. All costs associated with bid preparation are the bidder's sole responsibility and will not be reimbursed by DEQ. The contract will operate under the Best Value Analysis process as described in the Oregon State Security & Fire Protection Services Participating Addenda.

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S-34000-00016126 Cost Submittal Form.pdf	PDF	Feb 25, 2026

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STATE OF OREGON

DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ)

REQUEST FOR QUOTE (RFQ) # S-34000-00016126

Alarm System Monitoring Services

SECTION A – GENERAL INFORMATION

1. Purpose.

The purpose of this Request for Quote (RFQ) is to establish a Work Order Contract (WOC) for alarm system monitoring services under the Oregon State Security & Fire Protection Services series of Participating Addenda

(PA).

The Mandatory Specifications and Statement of Work applicable to this RFQ are set forth in Section B.

DEQ is issuing this RFQ under the authority of Oregon Administrative Rule (OAR) 125-246-0170(2) and in accordance with the Best Value Analysis process described in the Oregon State Security & Fire Protection Services PA.

2. General Information.

The DEQ, Vehicle Inspection Program (VIP) conducts vehicle emission testing in the Portland and Medford metropolitan areas. VIP has six (6) emissions testing stations and one (1) administrative office (the “Technical

Center”) in the Portland metropolitan area and one (1) emissions testing station in Medford. VIP’s mission is to provide the citizens of Oregon with clean air.

VIP’s locations are:

• Technical Center: 1240 SE 12th Ave., Portland, OR 97214

• Clackamas Clean Air Station: 9350 SE Clackamas Rd., Clackamas, OR 97015

• Gresham Clean Air Station: 1200 SW Highland Dr., Gresham, OR 97080

• Northeast Clean Air Station: 7701 NE 33rd Dr., Portland, OR 97211

• Scappoose Clean Air Station: 52751 NE 1st Street, Scappoose, OR 97056

• Sherwood Clean Air Station: 14962 SW Tualatin-Sherwood Rd., Sherwood, OR 97140

• Hillsboro Clean Air Station: 5130 NE Five Oaks Dr., Hillsboro, OR 97124

• Medford Clean Air Station: 3030 Biddle Rd., Medford, OR 97504

3. Pre-Bid Walkthrough.

A pre-bid walkthrough of service locations can be arranged by contacting Bill Righter, bill.righter@deq.oregon.gov.

4. OregonBuys.

The RFQ, including all Amendments and attachments, is published in the OregonBuys e-procurement system.

Solicitation documents will not be mailed to prospective Bidders.

DEQ will issue and post all Amendments in OregonBuys. Bidders are solely responsible for monitoring OregonBuys to determine whether any Amendments have been issued. All Amendments are incorporated into this RFQ by reference.

5. Due Date, Questions and Submittal Requirements.

Bidders must complete and return completed Attachments 1-Cost Submittal Form and 2-Bidders Cover Sheet no later than 5:00 PM on Wednesday March 4, 2026. Required documents must be submitted electronically as attachments via OregonBuys. Questions or requests for clarification regarding this RFQ must be submitted electronically via OregonBuys. The closing date and time are subject to change. Changes, if any, will be posted to OregonBuys.

All of the costs and expenses incurred by any Bidder or prospective Bidder in connection with or arising out of its possible or actual response to this RFQ, including without limitation the cost of developing and preparing a Bid, shall be entirely the responsibility of the Bidder and shall not be borne or reimbursed directly or indirectly by DEQ.

mailto:bill.righter@deq.oregon.gov

REQUEST FOR QUOTE (RFQ) # S-34000-00016126

6. Bid Evaluation and Contractor Selection.

To be considered responsive, bids must substantially comply with all requirements of this RFQ and all prescribed public solicitation procedures. Bids that do not comply with the requirements of this RFQ or meet all prescribed solicitation procedures may be deemed non-responsive. In making such evaluation, DEQ may waive minor informalities and irregularities. DEQ will award a Contract to the responsive, responsible Bidder with the lowest price.

SECTION B – STATEMENT OF WORK

1. Equipment.

Location Equipment Cell Communicator

Technical Center SK 5104B Fire Ademco Vista 100P Burglary

Smoke Detectors – 18

Heat Detectors – 6

LTE-CFA

Clackamas Clean Air Station Ademco Vista 20P Burglary LTEM-PA

Gresham Clean Air Station Ademco Vista 20P Burglary LTEM-PA

Northeast Portland Clean Air Station

Ademco Vista 20p Burglary LTEM-PA

Scappoose Clean Air Station

Ademco V20SE Burglary LTEM-PA

Sherwood Clean Air Station Ademco Vista 20P Burglary LTEM-PA/PIA

Hillsboro Clean Air Station SK 5104B Fire Ademco Vista 128P Burglary Dry Sprinkler System

B444-V2

LTEM-PA/PIA

Medford Clean Air Station Ademco Vista 20P Burglary LTEM-PA

2. Contractor Responsibilities.

Alarm Monitoring

• Contractor shall provide 24/7 alarm monitoring from a staffed central monitoring facility for burglary and fire (where applicable) alarm systems at all VIP facilities listed in Section A, 2.

• Contractor shall program its monitoring system to receive specific zone locations within each of VIP’s facilities.

• Contract shall ensure continued functioning of built-in redundancies for its power, computer, and phone lines to ensure monitoring continuity.

• At the request of VIP, Contractor shall manually override any scheduled arming or disarming at any of VIPs individual facilities.

• At the request of VIP, Contractor shall manually override or otherwise program the monitoring system.

• Contractor shall maintain cellular backup communication for all monitored systems to ensure continuity during landline or internet outages.

Alarm Response

Emergency Call Sequence

Contractor must always verify the identity of the person from the below calling sequence by asking their name and alarm abort code before discussing any security issues. The below calling sequence will end when the person from the below calling sequence provides the correct name and abort code on the Emergency Call List(s). Contractor must relay in which zone the alarm was set off (main door, money room door, etc.) to the person.

REQUEST FOR QUOTE (RFQ) # S-34000-00016126

1. Call facility at which alarm was activated. If no answer, proceed to number 2. If the person answering at the facility cannot provide accurate name and abort code as on the abort code list, CALL 911 and report facility location and alarm information.

2. Call the first person on the Emergency Call List(s). If no answer, proceed to number 3.

3. Call the second person on the Emergency Call List(s). If no answer, proceed to number 4.

4. Call the third person on the Emergency Call List(s). If no answer, proceed to number 5.

5. Call the fourth person on the Emergency Call List(s). If no answer, proceed to number 6.

6. CALL 911, and report facility location and alarm information.

Reports, Employee Abort Code List, Authorized Persons List, and Emergency Call List(s)

Contractor shall keep daily activity reports of activities for each facility. These reports will be kept for a minimum of one (1) year, and shall be available within 24 hours at the request of the Agency.

These reports will include at a minimum:

1. Employee abort code usage;

2. Facility account number;

3. Date;

4. Time;

5. Zone;

6. Event; and

7. User ID.

Upon Agency request, Contractor shall provide an updated file list of all authorized employees and alarm abort codes (Employee Abort Code List) within 24 hours.

Upon Agency request, Contractor shall make changes to the Emergency Call List(s) within 24 hours.

Upon Agency request, Contractor shall make changes to the Authorized Persons List within 24 hours.

REQUEST FOR QUOTE (RFQ) # S-34000-00016126

SECTION C – COST SUBMITTAL

Description Location Cost