Airport Medical Testing Center Agreement at PBIA

Palm Beach County's Department of Airports issued Request for Proposals (RFP) PB-21-2 on December 7, 2020, to procure a qualified medical testing provider to operate and manage an on-site COVID-19 diagnostic and antigen testing center at Palm Beach International Airport (PBI). The provider must offer FDA-approved testing services, including PCR and rapid point-of-care tests, to airport passengers (within 72 hours of arrival or departure) and airport employees, contractors, and affiliated personnel. The provider is responsible for all equipment, supplies, staffing, janitorial services, internet, and telephone services, while the County provides electricity and water. A pre-proposal conference and site inspection occurred on December 9, 2020, with a deadline for written questions on December 14, 2020, at 10:00 a.m. Proposals were due on January 5, 2021, at 10:00 a.m., with the Selection Committee meeting scheduled for January 8, 2021, at 2:00 p.m., and the tentative award date of February 9, 2021. The initial agreement term runs through September 30, 2021, with automatic year-to-year renewal through September 30, 2024, unless either party provides 30 days' notice of non-renewal; either party may also terminate for convenience with 30 days' advance written notice. Evaluation criteria include rental proposal multiplier (15 points), experience and qualifications (30 points), project approach (50 points), and optional Airport Concession Disadvantaged Business Enterprise (ACDBE) participation (5 points).

Proposers must select between two space alternatives: Space Alternative "B" (1,343 square feet with a minimum initial annual rental of $93,056.47 or $7,754.71 monthly) or Space Alternative "C" (851 square feet with a minimum initial annual rental of $58,965.79 or $4,913.82 monthly), both based on a floor rate of $69.29 per square foot. A Proposal Guarantee of $5,000 is required with each submission, which serves as the initial Security Deposit. While no minimum ACDBE participation goal has been established, proposers may voluntarily commit to ACDBE participation if supported by completed ACDBE schedules and letters of intent from proposed firms. The provider must maintain comprehensive commercial general liability insurance of $1,000,000 per occurrence, medical malpractice professional liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate, and business auto liability of $1,000,000. The procurement is subject to compliance with all federal, state, and local laws, including FAA and TSA security regulations, HIPAA requirements, and Title VI of the Civil Rights Act nondiscrimination provisions. No incumbent vendor or existing testing infrastructure at the airport was referenced in the solicitation documents.