Amendment 1 PB-21-2 - 12.10.2020.pdf

Board of County Commissioners County Administrator

Dave Kerner, Mayor Verdenia C. Baker Robert S. Weinroth, Vice Mayor Maria G. Marino Greg K. Weiss Maria Sachs Melissa McKinlay Mack Bernard Department of Airports www.pbia.org

AMENDMENT NO. 1

REQUEST FOR PROPOSALS # PB-21-2

AIRPORT MEDICAL TESTING CENTER AGREEMENT AT THE PALM BEACH

INTERNATIONAL AIRPORT

Date Issued: December 10, 2020

This Amendment No. 1 to Request For Proposals No. PB 21-2, Airport Medical Testing Center Agreement at the Palm Beach International Airport (the “RFP”) is issued to provide additional information and clarification to the RFP.

Proposers are advised of the following information pertaining to the RFP:

1. The handout provided to participants at the Pre-Proposal Conference held on December 9, 2020, is provided as Attachment “A” to this Amendment No. 1. Parties are advised that this handout is a summary only, and does not in any way alter or modify the terms and provisions of the RFP.

2. The sign-in sheet from the Pre-Proposal Conference held on December 9, 2020, is provided as

Attachment “B” to this Amendment No. 1.

3. A map with directions to the Department of Airports Administrative Offices is attached as Attachment “C” to this Amendment No. 1. This map is provided to assist proposers who may wish to hand-deliver the proposal response. Proposals may be mailed, or sent overnight addressed to: Department of Airports, 846 Palm Beach International Airport, West Palm Beach, FL 33406.

4. Proposers are advised that Test Center Space Alternative “A” (the 283 square foot space on Level

One of the Terminal) is hereby removed from consideration as part of this RFP. In its place, a new alternative space is offered for consideration, referred to as Test Center Space Alternative “C”. The RFP is amended to DELETE all references to Test Center Space Alternative “A”, including its depiction in Attachment “2-A”. The RFP is amended to ADD Attachment “2-C” (identifying Test Center Space Alternative “C”, including photos of the space). The Proposal Response Form, Appendix “A” is replaced with the Proposal Response Form, Appendix “A” (updated December 10, 2020) attached to this Amendment No. 1. Proposers should indicate a preference for either Test Center Space Alternative “B” or Test Center Space Alternative “C” on the (updated) Proposal Response Form.

5. Section 1.5, Test Center Space, of the RFP is hereby deleted and replaced with Section 1.5, Test

Center Space, attached as Attachment “D” to this Amendment No. 1. This section has been updated to describe Test Center Space Alternative “C”. Proposers should make note of the ability to schedule an optional site inspection of this space, if desired.

http://www.pbia.org/

6. Proposers should be aware that certain building improvements to the Airport Terminal will begin in early 2021. Access to the Test Center will be uninterrupted at all times, with “noisy/disruptive” work limited to late-night hours, when the public and tenants are not present. However, the work will involve the use of scaffolding and barriers that may affect the visibility of either alterative Test Center space.

There are two (2) projects that include: (a) the replacement of all escalators, in stages; and (b) the ceiling and ductwork will be replaced along the entire length of the Main Terminal corridor (level 2), involving the use of scaffolding that will transition to different areas as work progresses.

7. Proposers with questions pertaining to Airport Concession Disadvantaged Business Enterprise

(“ACDBE”) participation under this RFP, including: examples of how ACDBE participation may be achieved; how ACDBE participation is calculated; and how to locate an ACDBE-certified firm; may contact the Department of Airports liaison directly:

Martha LaVerghetta, Director, Airports Compliance Telephone: (561) 471-7421 Email: mklaverghetta@pbia.org

8. The following questions were asked at the December 9, 2020, Pre-Proposal Conference:

Q1: When does the Cone of Silence go into effect?

A1: See Section 1.12 of the RFP. The “Cone of Silence” prohibits communication with any County Commissioner, or their staff, during the period commencing on the deadline for submission of the proposal, and ending when the Board of County Commissioners awards or approves the Agreement, rejects all proposals, or otherwise takes action that ends the solicitation process.

Q2: Have you talked to other airports to see what the demand has been for this type of testing?

Would it be mostly employees getting tested?

A2: In preparing this solicitation, we contacted several airports that have agreements for COVID-19 testing. We believe this solicitation is consistent with what other airports have done, but goes further in allowing the flexibility to propose “Additional Services”. Most airports with test centers report that it has been well-received and demand has been steady.

Some airports allow testing only for airport-based staff; others allow passenger testing. In both cases, we are unaware of a lack of demand for testing. Proposers are reminded this solicitation carries no assurance of passenger volume or customer demand and should use their own judgment in anticipating demand.

Q3: Has the airport determined what type of licensing would be required? Does the County require Department of Health approval for this service?

A3: See Article 15, Laws, Regulations, and Permits, of the Agreement (Attachment “1” to the RFP, and specifically Section 15.02, Permits and Licenses Generally. Provider is responsible for obtaining, maintaining and complying with all permits, licenses and other governmental authorizations. There is no exemption under the Agreement for Department of Health approval, if such approval would ordinarily be required.

Q4: Is water available at either alternative Test Center location?

A4: Test Center Space Alternative “C” has a sink and counter area, as well as a separate bathroom with a toilet and pedestal sink, but currently there is no hot water to this space.

Water is not currently available at Test Center Space Alternative “B”.

mailto:mklaverghetta@pbia.org

QS: Are there required hours and what are they?

A5: As a minimum requirement, the Test Center shall be operated Monday through Friday for no less than eight (8) hours per day, excluding major holidays, unless otherwise approved by County in its sole discretion. The exact hours of operation shall be determined based on operational needs, in consultation with the Department. (See Sections 1.2 and 3.3.5(g) of the RFP, as well as Section 6.01 (H) of the Agreement).

Q6: Would the awarded provider be allowed to distribute a vaccine if they have access to it?

A6: The Department would consider allowing distribution of a COVID-19 vaccine at such time vaccines become readily available in such environments, as approved by the Department, as part of "Additional Services".

Q7: What is the number of badged employees at the airport?

A7: Approximately 4,000 airport badges have been issued. This is good indicator of Airport based employees, but it does not tell the entire story. There are a number of employees at the Airport who are not badged, because they work solely in the pre-security environment;

and there are a number of badged employees who work primarily at a non-Airport situation but are required to be badged in order to perform their duties when they are at PBI. Please also see Section 1.2 of the RFP.

QB: If the Provider's employees need a background check, would the Airport allow the provider's background checks to substitute for the Airport's security screening?

AS: The Provider and its employees are subject to the Airport Security Program; however, at this time we do not anticipate that employees will need to obtain an Airport security badge or to otherwise undergo an Airport security background check. If background screening is required, it would need to be completed directly by the Airport and we would not be able to accept a substitute.

Q9: How will word get out that COVID-19 testing and other services are available? Will the awarded provider be allowed to advertise?

A9: This solicitation has received media interest, and inquiries from the public. Recently, the Airport has received calls from passengers inquiring if travel-related testing is available, so we believe there is interest in testing. The Test Center can be promoted in various ways, including by a link on our website, www.PBIA.org, and general announcements to Airport tenants, concessionaires and partners. Additionally, the Provider would be permitted to purchase advertising at the Airport through the Airport's advertising concessionaire.

Interested parties can contact ChristopherMuniz@CORP.CLEARCHANNEL.COM directly to inquire about general advertising possibilities at PBI.

All other terms and conditions of Request for Proposals No. PB 21-2 remain the same and unchanged. Proposers are reminded of the following:

The Deadline for Submission of Written Comments/Questions is 10:00 a.m., local time, on Monday, December 14, 2020, to the Contact Person(s) listed in Section 1.11 of the RFP.

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RayWaer, Deputy Director - Rki t state & Concessions

APPENDIX “A”

PROPOSAL RESPONSE FORM

RFP #PB 21-2

AIRPORT MEDICAL TESTING CENTER AGREEMENT

PALM BEACH INTERNATIONAL AIRPORT

PROPOSAL RESPONSE FORM (updated December 10, 2020)

RFP No. PB 21-2 Page 1 of 3

Section 1 – Test Center Location Preference

Proposers shall indicate the desired preference of either Test Center Space Alternative “C” or Test Center Space Alternative “B”. Final determination of which space will be available to the Provider will be made by County in County’s sole and absolute discretion. Proposers should include, with the proposal response, a statement generally explaining how each space would be used and supporting how the space-preference was decided.

________ Test Center Space Alternative “C” (depicted in Attachment “2-C” to the RFP) contains approximately 851 square feet

________ Test Center Space Alternative “B” (depicted in Attachment “2-B” to the RFP) contains approximately 1,343 square feet

Section 2 - Rental Proposal

a) Initial Minimum

Annual Rental Rate (rate per square foot)

b) Enter the “multiplier” that will be multiplied by the

Initial Minimum Annual Rental Rate (in Section 2a) to produce the Proposed Initial Annual Rental Rate (Section 2c). The multiplier will be applied to adjustment of rental pursuant to Section 5.07 of the Agreement.

Enter a value equal to, or greater than “1.00” with two (2) decimal points.

Examples: 1.00 (“no multiplier”), 1.03 (multiplier of 3-percent above the Minimum Rental), etc.

c) Proposed Initial

(per square foot)

(a x b = c)

$69.29

X __1._______________

Multiplier

Proposed Initial

Section 3 – Additional Services

Proposers may propose to offer “Additional Services” as defined in the Agreement. Such Additional Services, if any, that are proposed as part of the proposal should be detailed in the Project Approach section of the proposal response. All Additional Services, whether included as part of the proposal response, or which may be proposed during the Term of the Agreement, are subject to approval by the Department.

□ NO Additional Services are not proposed. Proposer intends to initially provide only the Minimum Services.

Additional Services may be proposed at a later date, as provided in the Agreement.

□ YES Additional Services are proposed. Proposer requests to provide Additional Services as detailed in the proposal. Additional Services may be proposed at a later date, as provided in the Agreement.

RFP #PB 21-2

RFP No. PB 21-2 Page 2 of 3

Section 4 Proposed Airport Concession Disadvantaged Business Enterprise (ACDBE) Participation (%)

No minimum ACDBE goal has been established for this opportunity. In the event proposer has determined that it will be unable to achieve ACDBE participation, this section may be left blank. In the event Proposer commits to achieve a minimum ACDBE participation goal, Proposer must complete both ACDBE Schedule 1 – List of Proposed ACDBE Firms (Appendix “D”), and ACDBE Schedule 2 – Letter(s) of Intent to Perform as an ACDBE Firm (Appendix “E”) in their entirety and provide with the proposal.

Proposer commits to a minimum of _________ % ACDBE participation*

*Schedule 1 and Schedule 2 must be submitted with Proposal if ACDBE participation is proposed.

Failure to provide the requested documentation, including complete Schedule 1 and/or Schedule 2, shall result in no points being awarded by the Selection Committee for ACDBE participation.

By signing this Proposal Response Form, the proposer warrants and represents to County that the following statements are true and correct:

a. This proposal is current, accurate and complete, and is presented to the County for the performance of the Agreement in accordance with the requirements stated in the RFP.

b. This proposal is submitted without prior understanding, agreement, or connection with any corporation, firm or person submitting a proposal for the same service and is, in all respects, fair and without collusion or fraud.

c. Proposer has the financial ability to fully perform the terms and conditions as specified in the RFP and

Lease Agreement.

d. Proposer has received and reviewed all Amendments to the RFP.

e. Proposer understands that that the County has no obligation whatsoever to accept any proposed exceptions to the Lease Agreement.

f. Proposer understands that proposer may not propose any exceptions to the minimum RFP requirements (see Section 3 of RFP) and failure to satisfy the minimum requirements will result in the proposal being deemed non-responsive.

g. Proposer understands that failure to submit this Proposal Response Form will be cause for immediate rejection of its entire proposal.

SIGNATURE FOLLOWS ON PAGE 3

RFP #PB 21-2

RFP No. PB 21-2 Page 3 of 3

****FAILURE TO SUBMIT THIS PROPOSAL RESPONSE FORM AND THE REQUIRED PROPOSAL

GUARANTEE WILL BE CAUSE FOR IMMEDIATE REJECTION OF YOUR ENTIRE PROPOSAL******

**This signature page must be completed by an Authorized Person (see Section 1.10 of RFP)**

Type or print proposer’s contact information below:

NAME:

TITLE: ____________________________________________________________________________

COMPANY NAME: __________________________________________________________________

ADDRESS: ________________________________________________________________________

CITY/STATE/ZIP: ___________________________________________________________________

TELEPHONE NO.:_________________________ E-MAIL ADDRESS:________________________

SIGNATURE: ______________________________________________________________________

***You must affix a corporate seal or have the signature on this Proposal Response Form notarized***

(Seal) (or complete acknowledgement below)

STATE OF __________________

COUNTY OF ________________

Sworn to (or affirmed) and subscribed before me by means of □ physical presence □ online notarization, this day of , 2020, by , who is personally known to me -OR- produced as identification and who did take an oath.

Notary Signature Print Notary Name

NOTARY PUBLIC, State of at large My Commission Expires: ______________

ATTACHMENT “2-B”

RFP NO. PB 21-2

AIRPORT MEDICAL TESTING SERVICES AGREEMENT

Test Center Space Alternative “B”

Test Center Space Alternative “B” contains approximately 1,343 total square feet of space, and is located near the center of Level Two of the Terminal Building, at the west end of the central atrium area across from the TSA Pre-Check Enrollment Center. Test Center Space Alternative “B” consists of a single open area, and measures approximately 37.47’ x 35.95’.

Test Center Space Alternative “B” has two (2) double-door access points. Minimum initial annual rental for Test Center Space Alternative “B” is $93,056.47 ($7,754.71 per month).

Dimensions Test Center Space

Alternative “B”

ATTACHMENT “2-C”

Test Center Space Alternative “C”

Test Center Space Alternative “C” contains approximately 851 total square feet of space, and is located at the east end of Level Two of the Terminal Building, across from the Concourse “C” Security Checkpoint and adjacent to the down-escalator and stairs leading to Level One. Test Center Space Alternative “C” measures approximately 41.52’ x 20.42’ and includes an open sink area, in addition to a single-toilet unisex bathroom with sink. A partition area has been created for an office space at the rear of the space. There is a storage closet measuring approximately 7’ x 4’. There is currently no hot water service to the space. Test Center Space Alternative “C” has a single double-door access point and there is an AED and Airport courtesy phone immediately outside. Minimum initial annual rental for Test Center Space Alternative “C” is $58,965.79 ($4,913.82 per month).

Test Center Space

Alternative “C”

“Down” escalator and stairway to

Level One

Concourse “C” Screening Area

Exterior photos located at the east end of Level Two of the Terminal, across from the Concourse “C” Security Checkpoint and adjacent to the down-escalator and stairs leading to Level One.

View exiting Concourse “C”

Escalator & Stairway to Level 1

Photo taken from near rear of the space, looking at the front double-doors

Photo taken from near the front double-doors, looking to the back. At back left is a cubicle-partition workspace. At back right is an open sink and counter area with cabinets above. Bathroom is located behind the sink area.

Cubicle workspace, with door) at left rear of space (across from bathroom)

Bathroom located at right rear corner of the space, behind the open sink/counter area

Storage closet

ATTACHMENT “A” TO AMENDMENT NO. 1

Handout provided at the Pre-Proposal Conference held on December 9, 2020

RFP PB 21-2 – Airport Medical Testing Center Agreement at PBI Pre-Proposal Conference Handout – December 9, 2020

REQUEST FOR PROPOSAL (RFP) NO. PB 21-2

AT THE PALM BEACH INTERNATIONAL AIRPORT (PBI)

The following summary is provided to assist attendees at the Wednesday, December 9, 2020, Pre- Proposal Conference and Site Inspection. Interested parties are advised to refer to the RFP document, including Attachments and Appendices, and any Amendment(s) that may be issued. The RFP was posted Monday, December 7, 2020, to Palm Beach County’s “Vendor Self Service” (“VSS”) portal at: https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService. Amendment(s) will be posted to VSS when issued. Parties are advised to refer to the RFP posting on VSS to verify if any of the information in the RFP, including any timeframe, has been modified. The anticipated timeframe for this RFP is provided at the end of this summary.

Summary / Objectives Palm Beach County seeks proposals from qualified and experienced firms to operate and manage an on-site Airport medical testing center (“Test Center”) at PBI for the primary purpose of collection of samples for laboratory analysis from Airport-ticketed passengers and employees, for screening of the disease commonly referred to as “Coronavirus” or “COVID-19”. It is the intent of the County to enter into one (1) Airport Medical Testing Center Agreement (the “Agreement”; Attachment “1” to the RFP). The Agreement will provide for “Minimum Services” and “Additional Services”.

Minimum Services are FDA-approved COVID-19 diagnostic and antigen tests, including FDA-approved polymerase chain reaction (PCR) and antigen or rapid point-of-care tests, to: (a) PBI passengers with testing within 72 hours of a flight; and (b) employees, contractors and personnel affiliated with the Airport:

• COVID-19 testing should meet requirements for both interstate and international air travel to destinations accepting or requiring COVID-19 testing prior to travel.

• Provider shall not administer, or market the availability of, COVID-19 testing at PBI to the general public.

• Provider shall provide all equipment (including sufficient PPE), staffing, oversight and coordination of medical testing services in accordance with the Agreement.

• Test Center shall be staffed with qualified medical & administrative personnel.

• Provider shall be responsible for implementing best practices for environmental cleaning procedures in healthcare facilities recommended by the CDC.

• Test Center shall be operated at least Monday-Friday, a minimum of 8 hours a day, with the exact hours dependent on operational needs.

Additional Services may be proposed, and are subject to approval by the Department, including:

• Related medical services and screenings, such as flu shots or other vaccinations, blood pressure screening, drug and alcohol testing

• Limited urgent care

• Dispensing COVID-19 vaccine, in the future, if available/appropriate

• Proposers are not required to propose Additional Services as part of this RFP

Term of Agreement (see Section 1.7 of the RFP, and Section 3.02, Term, of the Agreement)

• Agreement will commence upon approval by the Board of County Commissioners (“Commencement Date”) and terminate on September 30, 2021.

• Automatically renewed year-to-year (October 1 - September 30)

• May be terminated for convenience upon thirty (30) days’ advance written notice by either party (see Section 12.02, Termination for Convenience, of the Agreement).

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Test Center Space (see Section 1.5 of the RFP)

• The Agreement provides for use of interior, pre-security space at PBI’s Terminal Building.

• Proposers shall indicate a preference of either of two (2) possible locations.

• In the Proposal Response Form (Appendix “A”), proposers shall indicate the desired preference of either Test Center Space Alternative “A” or “B”.

• Final determination of which space will be available to the Provider will be made by County.

• Department may require relocation of the Test Center space upon written notice (see Section

4.01, Description of Premises Leased; Relocation of the Premises, of the Agreement

• Proposers should take into consideration customer demand as well as available waiting area space in determining the location to be proposed for the provision of the Services.

Test Center Space Alternative “A” (see Attachment “2-A” to the RFP)

• Approximately 283 square feet

• Consists of two (2) areas (11.82’ x 10.53’) (11.82’ x 14.09’)

• Located adjacent to the east outside doors, allowing clients to wait outdoors

• Minimum initial annual rental is $19,609.07 ($1,634.09 per month)

Test Center Space Alternative “B” (see Attachment “2-B” to the RFP)

• Approximately 1,343 square feet

• Consists of a single open area, and measures approximately 37.47’ x 35.95’

• Located near the center of Level 2 of the Terminal, at the west end of the central atrium area.

• Space has two (2) double-door access points.

• Minimum initial annual rental is $93,056.47 ($7,754.71 per month)

Test Center Utilities and Improvements

• Electric utilities are provided by County

• Provider responsible for its own internet service and janitorial service.

• NO water service is available to either Test Center space.

• Provider responsible for its own improvements, including, but not limited to, replacement of carpeting and painting.

• Improvements to the Test Center space must be approved in advance by the Department.

(See Article 6 & Article 14 of Agreement.

Rental (see Section 3.4.3, Rental Proposal, of the RFP and Article 5, Rentals, of the Agreement)

• Successful proposer (“Provider”) will pay terminal rental to County for the Test Center space

• Minimum initial annual rental is $69.29 per square foot

• On the Proposal Response Form (Appendix “A”), Proposers shall list the “multiplier” (Section

2b of the form) that will be multiplied by $69.29 to produce the Initial Annual Rental Rate

• Rental is adjusted each October 1: The new rate will be the then-current PBI terminal rental rate times the multiplier in Section 2b of the Proposal Response Form (Appendix “A”) (see Section 5.07 of the Agreement)

• UP TO FIFTEEN (15) POINTS will be awarded to extent the multiplier exceeds “1.00” (See Selection Criteria & Scoring Instructions (Attachment “3” to the RFP), Section “A”, Rental Proposal)

• Because the location and size of the Test Center space is unknown, evaluation of the Rental Proposal will be made on a per-square-foot basis, versus the total amount of rental.

SCORING:

Rental Proposal (Section 3.4.3 of the RFP)

• UP TO FIFTEEN (15) POINTS will be awarded to extent the multiplier exceeds “1.00” (See

Selection Criteria & Scoring Instructions (Attachment “3” to the RFP), Section “A”)

Experience, Qualifications and Financial Information (Section 3.2 of the RFP)

• Refer to Sections 3.2.1 through 3.2.11 of the RFP

• UP TO THIRTY (30) POINTS will be awarded based on the proposer’s Experience, Qualifications and Financial Information (See Selection Criteria & Scoring Instructions (Attachment “3” to the RFP), Section “B”)

Project Approach (Section 3.3 of the RFP)

• Refer to Sections 3.3.1 through 3.3.7 of the RFP

• Section 3.3.5, Operational Plan, has 15 sub-sections – be sure to address each element.

• UP TO FIFTY (50) POINTS will be awarded based on the proposer’s Project Approach (See

Selection Criteria & Scoring Instructions (Attachment “3” to the RFP), Section “C”)

ACDBE Participation (Section 3.5 of the RFP)

• UP TO FIVE (5) POINTS will be awarded based on the proposer’s ACDBE Participation (See

Selection Criteria & Scoring Instructions (Attachment “3” to the RFP), Section “D”)

• No minimum ACDBE participation goal has been established for this RFP.

• If ACDBE participation is proposed, the proposer shall complete Section 4 of the Proposal

Response Form (Appendix “A” to the RFP), including entering the participation percentage, and submit the following schedules:

o Schedule 1 – List of Proposed ACDBE Firms, Appendix “D” to the RFP o Schedule 2 – Letter(s) of Intent to Perform as an ACDBE Firm, Appendix “E” to RFP

• If ACDBE participation is not proposed, leave Section 4 of the form (Appendix “A”) blank.

PROPOSAL RESPONSE FORM (Appendix “A” to the RFP)

• Section 1 - Test Center Location Preference (Section 3.4.2 of RFP) o Indicate the desired preference of either Test Center Space Alternative “A” or “B” o Include a statement generally explaining or supporting how the preference was decided, and how each space would be used.

• Section 2 - Rental Proposal (Section 3.4.3 of the RFP) o List the “multiplier” (Section 2b of the form) that will be multiplied by the Initial Minimum Annual Rental Rate (in Section 2a) to produce the Proposed Initial Annual Rental Rate (Section 2c of the form).

o Points will be awarded to extent the multiplier exceeds “1.00”.

• Section 3 - Additional Services (Section 3.4.4 of the RFP) o Indicate if Additional Services (as defined in the Agreement) are proposed.

o Additional Services should be detailed in the Project Approach section of the response o Additional Services, whether included as part of the proposal response, or which may be proposed during the Term of the Agreement, are subject to Department approval

• Section 4 – ACDBE Participation (Section 3.5 of the RFP) o If ACDBE participation is not proposed, leave Section 4 of the form blank.

o If ACDBE participation is proposed, enter the participation percentage and submit:

Schedule 1 – List of Proposed ACDBE Firms Appendix “D” to the RFP Schedule 2 – Letter(s) of Intent to Perform as an ACDBE Firm Appendix “E” to RFP

Proposal Format and Content (see Section 3.1 of the RFP)

• Format; Letter of Transmittal; Page Numbering; Table of Contents; etc.

• Section 3.1.4 of the RFP, Technical Proposal: All items should be submitted prior to the deadline for submission of proposals. If item(s) marked by an asterisk (*) are omitted, proposer must submit upon request from Department (due to accelerated timeframes this will be very short) or the proposal shall be deemed non-responsive.

• All other items must be submitted with the proposal or it shall be deemed non-responsive.

• Note the words “shall”, “must”, “should”, etc.

Exceptions to the RFP (Section 2.14 of the RFP) and Agreement (Attachment “1”)

• Proposers should identify any proposed exceptions o Identify section and page number of any proposed Agreement exceptions o Indicate clearly what alternative is being offered

• Proposals with modifications to any minimum Proposal Requirements in Section 3 of the RFP will be deemed non-responsive

• County is under NO obligation to accept any proposed exceptions or alternatives

Selection Committee Meeting (Section 2.15 of the RFP)

• Selection Committee meeting is scheduled to be held on January 8, 2021, commencing at 2:00 p.m., local time. (see Section 2.15.1(b) of the RFP)

• No arrangements will be made for the meeting to be held in a “virtual” format.

• Selection Committee shall meet in public session as necessary to score each proposal by reviewing each proposal against the selection criteria established for this RFP.

• Attendance is not required unless the Department notifies proposers in advance that an oral presentation will be required.

• In accordance with social distancing guidelines, please limit to no more than (2) persons.

Anticipated Schedule and Deadlines (Section 1.9 of the RFP) Activity Date/Time Location RFP available for download

On or about Monday, December 7, 2020 https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Pre-Proposal Conference and Site Inspection

Wednesday, December 9, 2020, 10:00 a.m. local time

PBI Main Terminal Building, 1000 James L.

Turnage Blvd., Level Two

Deadline for receipt of written questions or comments

Monday, December 14, 2020, 10:00 a.m.

local time

Department of Airports 846 Palm Beach International Airport West Palm Beach, FL 33406 E-mail: ray.walter@pbia.org

Deadline for receipt of proposals

Tuesday, January 5, 10:00 a.m. local time

Department of Airports 846 Palm Beach International Airport West Palm Beach, FL 33406

Selection Committee Meeting/Oral Presentations (if necessary)

Friday, January 8, 2:00 p.m. local time

McCampbell Conference Room; Level 3 Palm Beach International Airport Terminal 1000 James L. Turnage Blvd., West Palm Beach, FL 33406

Award Date/Effective Date of Agreement

February 9, 2021 (Tentative)

Palm Beach County Board of County Commissioners, Regular Agenda

Commencement of Operations

February 9, 2021 (Tentative)

Upon Approval by the Board of County Commissioners

NOTE: Department reserves the right to alter the above activities and/or times at the Department’s sole discretion.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:ray.walter@pbia.org

ATTACHMENT “B” TO AMENDMENT NO. 1

December 9, 2020 Pre-Proposal Conference Sign-In Sheet

ATTACHMENT “C” TO AMENDMENT NO. 1

Map with Directions to the Department of Airports Administrative Offices (to assist if proposals are delivered in-person)

Directions to Palm Beach County Department of Airports Administrative Offices – Building 846

North

8th Street

Belvedere Road To I-95

New ATCT

Bldg 846 PBIA Terminal

Directions to PBIA Building 846 – Administration Facility •Take I‐95 to Belvedere Road exit •Travel west on Belvedere to 8th Street •Take left (south) on 8th Street •Bldg 846 entrance is on the left hand side ( 3rd left) adjacent to the commuter apron.

Note: There is no vehicular access from the terminal roadway into the facility; all vehicular traffic must enter from 8th Street.

• Individuals flying into PBIA can easily walk from the terminal to Building 846 by exiting Baggage Claim on the west end and heading west past the taxi loopexiting Baggage Claim on the west end and heading west past the taxi loop Questions? Please contact (561)471‐7400

Rev. 09/2014

ATTACHMENT “D” TO AMENDMENT NO. 1

Section 1.5, Test Center Space, to the RFP

1.5 TEST CENTER SPACE information updated as of 12-10-2020 is highlighted, including information that is DELETED.

The Agreement provides for the use of interior, pre-security space at the McCampbell Terminal Building. At the time of RFP-issuance, it is contemplated that proposers may indicate a preference of either of two (2) possible pre-security locations described below.

The Provider shall not be permitted to allow customers to stage outside or stand in lines outside the Test Center location or in other areas of the Airport. The Test Center proposed must have sufficient interior space to provide an appropriately-sized waiting area for all customers anticipated to utilize the Services provided at the Test Center. Proposers should take into consideration customer demand as well as available waiting area space in determining the location to be proposed for the provision of the Services.

Test Center Space Alternative “A” (see Attachment “2-A”):

Test Center Space Alternative “A” contains approximately 283 total square feet of space and is located at the east end of Level One (Baggage Claim) of the Terminal Building.

Test Center Space Alternative “A” consists of two (2) areas, separated by a door with a window. The first area measures approximately 11.82’ x 10.53’ (approximately 121 square feet; Room 1327) and the second area measures approximately 11.82’ x 14.09’ (162 square feet; Room 1328). There is pump riser equipment in a closet in Room 1328 that must remain unobstructed. The space is within ten-feet of the east outside doors to the Terminal Building, allowing clients to wait outdoors. Minimum initial annual rental for Test Center Space Alternative “A” is $19,609.07 ($1,634.09 per month).

Test Center Space Alternative “B” (see Attachment “2-B”):

Test Center Space Alternative “B” contains approximately 1,343 total square feet of space, and is located near the center of Level Two of the Terminal Building, at the west end of the central atrium area. Test Center Space Alternative “B” consists of a single open area, and measures approximately 37.47’ x 35.95’. Test Center Space Alternative “B” has two (2) double-door access points. Minimum initial annual rental for Test Center Space Alternative “B” is $93,056.47 ($7,754.71 per month). Test Center Space Alternative “B” is the location of the Pre-Proposal Conference and Site Inspection (See Section 1.6)

Test Center Space Alternative “C” (see Attachment “2-C”):

Test Center Space Alternative “C” contains approximately 851 total square feet of space, and is located at the east end of Level Two of the Terminal Building, across from the Concourse “C” Security Checkpoint and adjacent to the down-escalator and stairs leading to Level One. Test Center Space Alternative “C” measures approximately 41.52’ x 20.42’ and includes an open sink area, in addition to a single-toilet unisex bathroom with sink.

A partition area has been created for an office space at the rear of the space. There is a storage closet measuring approximately 7’ x 4’. There is currently no hot water service to the space. Test Center Space Alternative “C” has a single double-door access point and there is an AED and Airport courtesy phone immediately outside. Minimum initial annual rental for Test Center Space Alternative “C” is $58,965.79 ($4,913.82 per month).

Proposers desiring to complete a site-inspection of Test Center Space Alternative “C” may schedule an appointment through the Contact Person (see Section 1.11).

All site-inspections must be completed prior to 3:00 p.m., local time on Friday, December 18, 2020. Test Center Space Alternative “C” is located pre-security, adjacent to the security checkpoint for Concourse “C”. Interested parties may complete an exterior inspection, without an appointment or escort, at any time.

In the Proposal Response Form (Appendix “A”), proposers shall indicate the desired preference of either Test Center Space Alternative “A” ”C”, or Test Center Space Alternative “B”. Final determination of which space will be available to the Provider will be made by County in County’s sole and absolute discretion. Proposers should be aware that the Department may require relocation of the Test Center space upon written notice, as provided in Section 4.01, Description of Premises Leased; Relocation of the Premises, of the Agreement (Attachment “1”).

Test Center Rental. Annual rental, stated on a per-square foot basis, shall be the “Base Rental Rate” (see Section 5.07, Adjustment of Rates for Rentals, of the Agreement) times a “multiplier” (see Section 2.b of the Proposal Response Form, Appendix “A”) to produce the resulting rental rate. The initial Base Rental Rate is $69.29 per square foot, per year.

$69.29 is the terminal rental rate for non-signatory airlines, through September 30, 2021, in accordance with “Rate and Fee Schedule”. The Rate and Fee Schedule is adjusted annually, each October 1, and over the past ten (10) year period, the annual terminal rental rate for non-signatory airlines has ranged from a low of $68.55 to a high of $77.84 per square foot. While it is not possible to forecast the amount of future rental adjustments, current and past-year copies of the Rate and Fee Schedule (a/k/a “rates and charges”) are posted on the Airport’s website at http://www.pbia.org/business/-business-ratescharges/.

Test Center Utilities and Improvements. Electric utilities are provided by County.

Provider shall be responsible for its own internet service and janitorial service. There is no water service to either Test Center space Alternative “B”, and Test Center space Alternative “C” has both an open sink/counter area and a separate bathroom with a single toilet and pedestal sink, but there is currently no hot water. Public restrooms are located nearby each Test Center location. The Test Center will be delivered in “broom clean” condition and Provider will be responsible for its own improvements, including, but not limited to, replacement of carpeting and painting (if necessary). Improvements to the Test Center space must be approved in advance by the Department. See Article 6, Obligations of Provider, and Article 14, Alterations or Additions; Signs, of the Agreement.

Security and Parking. Test Center personnel will be subject to the Airport Security Program as provided in Section 6.09, Airport Security Program, of the Agreement.

Employees will be able to park in the Airport’s employee parking area, as provided in Section 6.10, Employee Parking, of the Agreement.

http://www.pbia.org/business/-business-ratescharges/ http://www.pbia.org/business/-business-ratescharges/

END OF AMENDMENT NO. 1