Airport Aviation Worker Screening Services

The City of Colorado Springs is requesting proposals for aviation worker screening services at Colorado Springs Airport under an RFP with proposals due August 25, 2026, at 2:00 p.m. MDT. The contract is a Time and Materials engagement with a base year running September 30, 2026, through September 30, 2027, and four optional one-year extension periods through September 30, 2031, exercisable at the City's sole discretion.

The scope encompasses comprehensive aviation worker screening services. Offerors must submit Time and Materials rates separated by labor category, with all labor charges subject to City review and approval before payment. Proposals are limited to 25 pages and must address technical understanding, project approach, management controls, past performance with at least three relevant references, key personnel qualifications, quality control measures, schedule management, and safety protocols. All offerors must complete the Solicitation Qualifications Document and provide evidence of minimum insurance: $5,000,000 combined general liability and workers' compensation coverage, and $1,000,000 automobile liability.

Evaluation is weighted Technical Area 40 percent, Management Area 35 percent, Price 20 percent, and Proposal Presentation 5 percent. The City reserves the right to reject any or all proposals, award without negotiations, conduct oral interviews, and request best and final offers at any point in the evaluation process.

A non-mandatory pre-proposal conference is scheduled for August 5, 2026, at 1:00 p.m. MDT via Microsoft Teams. Written questions are due August 12, 2026, at 1:00 p.m. MDT, directed to Contract Specialist Michael Zeller through the BidNet Direct platform only. Proposals must be submitted electronically through the Rocky Mountain E-Purchasing BidNet Direct website. Anticipated award is September 1, 2026, with Notice to Proceed targeted for September 30, 2026.