Airframe components for bell 407 and 206L-4 helicopters

The Tampa Police Department's Aviation Division is seeking qualified vendors to provide airframe components and maintenance services for two Bell 407 and one Bell 206L-4 helicopters through Invitation to Bid (ITB) No. 24-P-01353. The procurement requires vendors to be FAA certified repair stations with factory-trained technicians specifically experienced with Bell helicopter components, capable of performing repair, overhaul, and component replacement services. Bidders must provide detailed repair estimates within ten working days of receiving equipment, comply with current Bell Helicopter and FAA technical bulletins, and offer warranty coverage on overhauled or inspected components. Pricing will be structured based on shop labor hourly rates and a percentage mark-up on parts, with an expectation of using original equipment manufacturer (OEM) or approved Parts Manufactured Aftermarket (PMA) components. The bid is due by 3:00 pm on Monday, November 18, 2024, and will be submitted electronically through the OpenGov eProcurement Portal. Vendors are expected to provide references, business information, and various compliance forms as part of their submission. The City reserves the right to order parts directly from manufacturers and ship them to the vendor's facility.

The contract includes robust diversity and inclusion requirements managed through the City of Tampa's Office of Equal Business Opportunity. The procurement emphasizes participation of Minority and Women Business Enterprises (WMBE), including specific categories such as Black Business Enterprises (BBE), Hispanic Business Enterprises (HBE), Asian Business Enterprises (ABE), Native American Business Enterprises (NBE), and Woman Business Enterprises (WBE). Vendors must complete forms like the Letter of Intent (MBD-40) and Good Faith Effort Compliance Plan (GFECP) to demonstrate commitment to subcontractor diversity. The contract is structured for an initial three-year period with an option to renew for an additional two years. The estimated annual service value is $800,000, representing a significant opportunity for qualified helicopter maintenance providers. Potential bidders must adhere to strict safety documentation standards, including OSHA Hazard Communication Standard requirements for Safety Data Sheets. Compliance with these diversity and safety guidelines is crucial for successful bid submission and potential contract award.