Aircraft Rescue and Fire Fighting (ARFF) F3 Foam Transition

Lee County Port Authority is requesting proposals for Aircraft Rescue and Fire Fighting (ARFF) F3 Foam Transition services at two airport facilities under RFP 26-0082MC, with proposals due November 5, 2026, and a non-mandatory pre-proposal meeting on October 14 at 1:00 p.m. at ARFF Station 92. The project is subject to a strict 120-calendar-day completion schedule with liquidated damages of $400 per calendar day for delays or failure to maintain FAA-required ARFF Index D compliance.

Scope encompasses transition of seven ARFF vehicles and associated infrastructure from aqueous film-forming foam (AFFF) to synthetic fluorine-free foam (SFFF) across Station 91 at Page Field (FMY) and Station 92 at Southwest Florida International Airport (RSW). Work includes removal of two 2,000-gallon HDPE tanks and one 1,000-gallon fiberglass tank; draining and removal of AFFF from vehicles; cleaning and rinsing of foam tanks and appurtenances; FAA-required testing of ARFF vehicles with SFFF; and disposal of approximately 2,000 gallons of AFFF concentrate, 37 empty drums, 4 unopened drums, and bulk contaminated waste.

Proposers must be registered with the State of Florida to do business and maintain Florida-based operations. A zero percent DBE contract goal applies per federal guidelines. Proposers must carry $5 million commercial general liability and $5 million automobile liability for airside work. Pricing must be firm fixed lump-sum and all-inclusive with no contingencies, itemized by three phases: Phase 0 (mobilization, up to 30 days), Phase 1 (per-vehicle conversion, up to 60 days), and Phase 2 (demolition and site restoration, up to 30 days). Unit pricing is required for waste disposal services.

Evaluation weights organizational structure and location (10%), technical approach and safety management (30%), qualifications and past performance (25%), capacity, schedule, and risk mitigation (15%), fee and cost (15%), and references (5%). Questions are due October 22 at 5:00 p.m. The Staff Evaluation Committee meets December 1, 2026; ASMC reviews January 19, 2027; oral presentations may occur February 1, 2027; Board approval is March 4, 2027; and final agreement approval is May 6, 2027.