Aircraft Managment Solution

The Texas Department of Public Safety (DPS) is seeking a comprehensive Aviation Management Solution through Solicitation No. 405-25R0011573A for its Aircraft Operations Division (AOD). The procurement aims to acquire a Software as a Service (SaaS) solution that will support management of over 25 aircraft, including Airbus AS350 B2, AS350B3 2b1, and H125 models. The proposed system must provide customizable personnel profiles for 100 pilots and aircrew, with capabilities to track flight logs, training, maintenance, equipment records, and enable parts ordering with budget funding code applications. Vendors must submit electronic responses by 5:00 p.m. Central Time on September 18, 2025, with an anticipated contract award date of March 17, 2025. The initial contract term will span five years with potential six-month extension. Evaluation will follow a best value standard, allocating 40 points to technical requirements, 20 points to vendor performance indicators, and 40 points to cost. Successful vendors must demonstrate robust cybersecurity capabilities, compliance with criminal background check requirements, and provide a turnkey hosted solution with comprehensive reporting functionality.

The solicitation includes a Historically Underutilized Business (HUB) subcontracting plan with a 26.0% HUB participation goal for other services contracts. Vendors must provide detailed documentation of their subcontracting intentions, including written notices to at least three Texas certified HUBs and two trade organizations. While no incumbent vendor is specifically mentioned, the contract requires vendors to integrate with existing DPS infrastructure and provide a scalable solution that allows adding and removing aircraft and personnel. Vendors must also possess comprehensive organizational capabilities, demonstrate financial resources, and provide detailed information about key personnel. Though specific budget ranges are not explicitly stated, the mandatory pricing schedule includes categories for parts cost plus percentage pricing across different cost ranges, with total estimated parts pricing costs of $217,500 over the five-year contract period. Additional pricing elements include potential line items for hourly labor rates, hangar storage, vendor-hosted software, enterprise software licensing, and software maintenance and support.