Air Traffic Control Tower Equipment Maintenance at the Destin Executive Airport (DTS)

Okaloosa County Board of County Commissioners is requesting proposals for Air Traffic Control Tower Equipment Maintenance at Destin Executive Airport in Destin, Florida under RFP AP 69-26, with proposals due August 19, 2026 at 3:00 p.m. and questions due August 12, 2026 at 3:00 p.m. The contract is federally funded and requires SAM.gov registration.

The scope encompasses inspection, maintenance, repair, and replacement of County-owned communications and weather systems (CWS) at the ATCT facility. Required services include annual minimum preventative maintenance; 24/7 on-call telephone support with one-hour emergency response time and eight-hour non-emergency response time; on-site scheduled support with five-day response periods; on-site emergency support with 24-hour response time; spare parts analysis; and warranty and FCC license management. All work must be documented in the on-site CWS documentation system. Respondents must demonstrate experience with communications and weather systems maintenance in aviation environments and compliance with FAA standards.

The estimated budget is $25,000. The contract term is three years plus two one-year renewal options, succeeding Contract C22-3200-AP which expires May 19, 2026. Potential vendor outreach includes Robinson Aviation, Serco, Wolen LLC, DBT Transportation Services, and 9th LLC.

Evaluation criteria: personnel experience and certifications with CWS maintenance (25 points), cost and pricing (35 points), firm resource capability and proven execution history (25 points), and professional industry references (15 points). Proposers must provide line-item pricing for base services, hourly telephone support rates, scheduled and emergency on-site trip costs, and parts/materials markup percentages.

Required submissions include drug-free workplace, E-Verify, debarment, lobbying, and conflict-of-interest certifications; Florida Certificate of Good Standing; and insurance with Workers' Compensation at state statutory limits with $500,000 employer's liability, Commercial General Liability of $1 million per occurrence, and Business Auto Liability of $1 million per accident. The evaluation committee meets September 8, 2026; oral presentations tentatively September 17; award recommendation September 18; contract negotiations September 28; and final execution by October 20, 2026.