Air fresheners and dispensers, purchase of, term contract

Palm Beach County's Board of County Commissioners, through its Purchasing Department, issued Request for Quotation #700124/KP on July 28, 2017, for a term contract to procure air fresheners and dispensers. The solicitation is structured across three distinct lots: Lot #1 for air freshener beads in Fresh 'n Clean and Vanilla fragrances (23 bottles estimated annually); Lot #2 for metered air fresheners in eight scent varieties including Mountain Breeze, Cranberry, Cinnamon, Linen, Orange, Baby Powder, Floral Bouquet, and Vanilla (1,596 cans annually plus 83 metered air freshener dispensers); and Lot #3 for odor neutralizers (200 units annually). All deliverables must be shipped F.O.B. destination to the Palm Beach County Purchasing Warehouse at 2455 Vista Parkway, West Palm Beach, Florida, with vendors assuming all transportation costs, liability, and risk in transit. Quotations were due by August 2, 2017, at 4:00 p.m. local time via fax or email to Kerry L. Parker, and the County will award contracts on a lot-by-lot basis to the lowest responsive and responsible bidder. The successful vendor will receive a twelve-month contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds, with pricing required to be firm and fixed.

The County extended a 5% local preference discount to vendors with permanent places of business in Palm Beach County or the Glades, contingent upon submission of a Certification of Business Location and valid Business Tax Receipt. Small Business Enterprise (SBE) certified vendors within 10% of the lowest bid received preference consideration for award. All vendors must comply with non-discrimination policies, drug-free workplace certifications, criminal history record checks, and public records requirements. The County does not require minimum order quantities and reserves the right to increase or decrease total quantities as needed. Payment will be made only upon the County's acceptance and satisfaction with delivered items, with invoices submitted to the Finance Department containing the applicable purchase order number. No incumbent vendor information, budget range, or specific award values were disclosed in the solicitation documents.