Air Filters - FY27 to FY29 -IVHQ

The State of Illinois, through the Illinois Veterans Home Quincy located in Adams County, is procuring air filters and pocket filters on an as-needed basis for the three-year period of July 1, 2026 through June 30, 2029. The procurement includes pleated Merv 8 air filters in five different sizes with estimated annual quantities ranging from 255 to 820 units per size (totaling approximately 5,733 filters over three years), along with Merv 15 pocket filters in two configurations with estimated annual quantities of 50 and 150 units respectively (totaling 500 filters over three years). All deliverables must be shipped via FOB Destination to the facility at 1707 North 12th Street, Quincy, Illinois 62301 within 30 days of individual orders, with a minimum order requirement of $2,500 to avoid additional shipping charges. Qualified vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. The proposal submission deadline is May 1, 2026, and vendors must provide firm pricing to be entered into the BidBuy Purchase Order system, with invoices due no later than July 31 following the close of each fiscal year.

Vendors must comply with all 34 requirements outlined in the Standard Illinois Certifications document, which mandate legal entity authorization to conduct business in Illinois, criminal record certifications, Illinois tax compliance, drug-free workplace provisions, environmental compliance, equal employment opportunity standards, and cybersecurity compliance with Department of Homeland Security directives. Subcontracting is not permitted under this contract, and all services must be performed in the United States. Vendors are required to obtain all necessary licenses and permits at their own expense and maintain books and records for three years (or five years if federal funds are utilized). A minority contractor initiative fee of $15 will be deducted from the first payment issued under the contract. The contract document specifies that a maximum amount will be determined and entered by the State prior to execution, though specific budget ranges are not disclosed in the available procurement materials. False certifications are subject to contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties under the Illinois False Claims Act.